Manager Document Control
Resume:
MARICEL P. VERGARA
SR. DOCUMENT CONTROLLER
EXPERIENCE
SUMMARY OF QUALIFICATION
Considerable experience in
the use of many
propriety software tools
used in the
development and
assessment of project
data management
systems including
Document Tracking
System, WRENCH
Software System,
PMWeb, DAMAS,
Wasla
11 years as a Document
Controller
2 years on Publishing.
2 years on different
Administration roles
Proficient in MS Office and
Internet Applications.
Knowledgeable in basic
server configuration and
computer
software/hardware
support.
Exceptional attention to
detail management,
knows how to multi-task.
Can work well under pressure
and with minimal
supervision in a fast-
paced environment.
(Jan 2017 – Present)
SR. DOCUMENT CONTROLLER/SECRETARY
PROJACS INTERNATIONAL QATAR, PMCS
Project: New Kahramaa Tower (June 2019 – Present)
Reporting to: Sr. Project Manager
Project: Hilton the Pearl, Abraj Quartier Tower AQ-07 & Townhouses
(Jan 2017 – May 2019)
Reporting to: Sr. Operation Manager and Project Manager
Receives, examines and carries out initial review to verify completeness and accuracy of documents, data and
drawings.
Make sure that all Submittals/Documents are properly distributed as per Discipline
Maintains complete and proper logs/ records of files whilst ensuring that systems and procedures are always according to Project Specifications and Requirements.
Tracks, consolidates and reports the progress of each document.
Ensure that all Submittals/Documents to be released are complete and well commented.
Uploading all Submittals/Documents in Wasla System.
Maintain files in an orderly manner.
Generate summary reports and status for weekly / monthly meetings.
Ensure all hard and electronic copy distribution of controlled documents to focal point.
Prepare letter or internal memo in absence of the Secretary.
Manages archival and maintenance of quality records.
Assist Engineers if needed.
(May. 2013 – Jan 2017)
SR. DOCUMENT CONTROLLER
AL KHAYYAT CONTRACTING AND TRADING, DOHA
QATAR
Project: Mall of Qatar - Tenant Fit out, Kidzmondo and Cinema Projects
(October 2015 – February 2017)
Reporting to: Sr. Projects Director
Project: Mall of Qatar (May 2013 – October 2015)
Reporting to: Technical and QA/QC Manager
Doha, Qatar
********.*******@*****.***
With Qatar Driving License
Visa Status: Qatar Resident Visa
with NOC available
A team player with good
systematic leadership
and management skills
Proficient in both oral and
written English.
Typing skills 45 wpm
OBJECTIVE
To be associated with well-
established company that will
provide opportunity for career
advancement. To utilize my
experience, strong skills and
hard work to contribute to the
growth and development of the
company.
SKILLS
WORK
AUTOCAD
MS EXCEL
MS POWERPOINT
MS WORD
ADOBE ACROBAT
PERSONAL
COMMUNICATION
FLEXIBILITY
TEAM PLAYER
CREATIVITY
PROBLEM SOLVING
ADAPTABILTY
TRAININGS ANDSEMINARS
Integrated Management
System Awareness
PERSONAL
Date of Birth : 02 April 1982
Nationality : Filipino
Driving License : Qatar DL
Ensure that all Transmittals are signed by Sr. Projects Director.
Preparing time sheets for every staff for the monthly salary.
Conserves executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information.
Receives and registers Client provided document for detail engineering and construction engineering project, including in- house generated document
Manages all incoming/outgoing QA/QC and Technical documents and ensures its accurate and timely release
Maintains complete and proper records of files whilst ensuring that systems and procedures are always
according to Project Quality Plan/Integrated Management System
Tracks, consolidates and reports the progress of each document.
Monitors, controls and maintains the computerized record of all incoming and outgoing submittals/inspections.
Receives, examines and carries out initial review to verify completeness and accuracy of documents, data and
drawings
Distributes/routes the documents to respected persons and acts as single point of contact for all document control activities
Provides orientation to Subcontractors about proper submission procedures
Proficient in different Document Control Systems (i.e. PMWeb, Damas, IMS Portal)
Manages archival and maintenance of quality records.
(Dec. 2011 – May 2013)
PROCUREMENT ASSISTANT/QA-QC DOCUMENT
CONTROLLER/RECEPTIONIST
AL HABTOOR LEIGHTON, DOHA, QATAR
Project: North Gate Mall
Reporting to: QA/QC Manager/Procurement Manager
Welcome guests and customers by greeting them in person or on the telephone and answering or direct inquiries
Holding all Sub Contractors related documents
(Prequalification and Company profile), Registers and Submittals
Maintaining document control registers / documents for incoming and outgoing project documents.
Preparing Letter for Tender Invitation, CDs and Package (Tender Documents)
Sending inquiries, questionnaire to the listed
subcontractors through emails and fax.
Follow up Subcontractors for required documents
(Company profile, questionnaires and samples)
Compiling all the business cards as per trade.
Keeping all the Subcontractors and Suppliers contact details.
Responsible for distribution of quotation or any related documents to the in charge Quantity Surveyor.
Follow procedures and update document control
procedures including maintaining of files in a proper and orderly manner.
Maintaining a master document register of the latest Inspection Request on a project using Wrench Software.
Preparing Inspection Request Schedule prior to the Inspection dates as required by the Consultant.
DOCUMENT CONTROLLER
(Oct. 2008 – Dec. 2011)
AL HABTOOR LEIGHTON, DUBAI, UAE
Project: JAFZA Convention Centre, Food Court, Office Complex & Hotel
Assign to: Supervision- ARENCO DUBAI
Maintaining a master document register of the latest drawings on a project.
Responsible for distribution of all the submittals (Material Submittal, Request for Information, Method Statement, Technical Submittal, Shop Drawings, Material Receiving Submittal, Concrete Pour Record, Test Report Submittal, Inspection Request and Request for Snagging Request [RFS]) for respected Engineers, Architects for their review and comments but before this we have to check if the Submittal is complete according to the specification of the project.
Responsible to create an electronic and hard copy register of documents and maintain a history of
drawing revisions and transmittals sent to architects, builders, contractors and sub-contractors. This
process helps in maintaining controlled documents
which is fundamental responsibility of document
controller's position.
Registering of internal and external documents.
Maintain document control registers / documents for incoming and outgoing project documents.
Ensure that the latest revision and approval status of drawings is kept updated.
Maintain files in an orderly manner.
Generate reports and status for weekly / monthly meetings.
Ensure all hard and electronic copy distribution of controlled documents to focal point.
Maintain documents for transmittal process for project documents.
Expedite and maintain acknowledgements to transmittals.
Expedite responses to transmittals sent for review/comment.
Respond to queries, revision status of issued
drawings/docs from engineering/drafting
personnel.
Follow procedures and update document
control procedure when necessary.
Manage the electronic and hard copy filing of
project related technical documentation.
Scanning of CD’s.
Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
Filing and archiving of documentation to facilitate easy retrieval at a later date.
Sending of Drawing Transmittals and Submittals.
Ensuring that drawing transmittals are
acknowledged in case there is a dispute on
whether the drawings were transmitted.
Archiving data for historical purposes.
Maintaining efficient document control is essential to companies for Quality Assurance purposes and
successfully completing projects.
Input document data into the standard registers ensuring that the info is accurate and up to date.
Generate the various document control reports as required.
Makes sure that controlled copies of latest
approved documents and drawings are given to
the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Maintain the documents and drawings in the
Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Doing Secretarial jobs like encoding reports and draft letters. RESEARCHER
(Sep. 2007 – June 2008)
GOVERNMENT – DUMAGUETE CITY, PHILIPPINES
Project: Lamp 2 – ISF CLAIMS PROJECT
Reporting to: Chief Registry of Deeds
Under the project, the city and its partner government agencies, will establish a streamlined computer-aided land administration and information management system, to improve their clients' service access, land appraisals, and investment opportunities
To assist and support government employees on answering client’s inquiries pertaining to processing of Land Titles.
To make sure complete details of Land Titles are all in the system
Archiving data for historical purposes
RECEPTIONIST
(Apr. 2007 – July 2007)
CNL SUITES INN – DUMAGUETE CITY, PHILIPPINES
As a receptionist, I am responsible for accommodating visitor’s inquiries, answering incoming calls, setting appointments, filing, records keeping, keyboarding/data entry and performing a variety of other office tasks, such as faxing or emailing.
Directing visitors to their destinations, assist them to book flights.
DOCUMENT ANALYST
(Aug. 2003 – Feb 2007)
SPi TECHNOLOGIES – PARANAQUE CITY,
PHILIPPINES
Extensible Mark-up Language (XML) Trainer (May – October 2006)
Responsible for training newly hired XML checker.
Responsible for orienting process instructions & specifications.
Responsible for documenting special instruction & specification of projects for XML checking.
Extensible Mark-up Language (XML) Quality Assurance
(August 2003 – November 2005)
Responsible for SGML/XML Checking and modifying of article files in accordance to validity of SGML/XML declared markup language and for the conformity of require DTD by the client
Responsible for the assurance of the XML Quality.
Typesetter (November 2005 – February 15, 2007)
Responsible for typesetting and carrying out layout correction activity according to the SBU/Company’s productivity and accuracy standard schedules.
EDUCATION
BACHELOR OF SCIENCE IN COMMERCE MAJOR IN
MARKETING
SAN SEBASTIAN COLLEGE – RECOLETOS, MANILA PHILIPPINES
(MARCH 1999-MARCH 2003)
MARICEL P. VERGARA
Name and Signature
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