MARICEL P. VERGARA

SR. DOCUMENT CONTROLLER

EXPERIENCE

SUMMARY OF QUALIFICATION

Considerable experience in

the use of many

propriety software tools

used in the

development and

assessment of project

data management

systems including

Document Tracking

System, WRENCH

Software System,

PMWeb, DAMAS,

Wasla

11 years as a Document

Controller

2 years on Publishing.

2 years on different

Administration roles

Proficient in MS Office and

Internet Applications.

Knowledgeable in basic

server configuration and

computer

software/hardware

support.

Exceptional attention to

detail management,

knows how to multi-task.

Can work well under pressure

and with minimal

supervision in a fast-

paced environment.

(Jan 2017 – Present)

SR. DOCUMENT CONTROLLER/SECRETARY

PROJACS INTERNATIONAL QATAR, PMCS

Project: New Kahramaa Tower (June 2019 – Present)

Reporting to: Sr. Project Manager

Project: Hilton the Pearl, Abraj Quartier Tower AQ-07 & Townhouses

(Jan 2017 – May 2019)

Reporting to: Sr. Operation Manager and Project Manager

Receives, examines and carries out initial review to verify completeness and accuracy of documents, data and

drawings.

Make sure that all Submittals/Documents are properly distributed as per Discipline

Maintains complete and proper logs/ records of files whilst ensuring that systems and procedures are always according to Project Specifications and Requirements.

Tracks, consolidates and reports the progress of each document.

Ensure that all Submittals/Documents to be released are complete and well commented.

Uploading all Submittals/Documents in Wasla System.

Maintain files in an orderly manner.

Generate summary reports and status for weekly / monthly meetings.

Ensure all hard and electronic copy distribution of controlled documents to focal point.

Prepare letter or internal memo in absence of the Secretary.

Manages archival and maintenance of quality records.

Assist Engineers if needed.

(May. 2013 – Jan 2017)

SR. DOCUMENT CONTROLLER

AL KHAYYAT CONTRACTING AND TRADING, DOHA

QATAR

Project: Mall of Qatar - Tenant Fit out, Kidzmondo and Cinema Projects

(October 2015 – February 2017)

Reporting to: Sr. Projects Director

Project: Mall of Qatar (May 2013 – October 2015)

Reporting to: Technical and QA/QC Manager

Doha, Qatar

(974-********

adaywm@r.postjobfree.com

With Qatar Driving License

Visa Status: Qatar Resident Visa

with NOC available

A team player with good

systematic leadership

and management skills

Proficient in both oral and

written English.

Typing skills 45 wpm

OBJECTIVE

To be associated with well-

established company that will

provide opportunity for career

advancement. To utilize my

experience, strong skills and

hard work to contribute to the

growth and development of the

company.

SKILLS

WORK

AUTOCAD

MS EXCEL

MS POWERPOINT

MS WORD

ADOBE ACROBAT

PERSONAL

COMMUNICATION

FLEXIBILITY

TEAM PLAYER

CREATIVITY

PROBLEM SOLVING

ADAPTABILTY

TRAININGS ANDSEMINARS

Integrated Management

System Awareness

PERSONAL

Date of Birth : 02 April 1982

Nationality : Filipino

Driving License : Qatar DL

Ensure that all Transmittals are signed by Sr. Projects Director.

Preparing time sheets for every staff for the monthly salary.

Conserves executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information.

Receives and registers Client provided document for detail engineering and construction engineering project, including in- house generated document

Manages all incoming/outgoing QA/QC and Technical documents and ensures its accurate and timely release

Maintains complete and proper records of files whilst ensuring that systems and procedures are always

according to Project Quality Plan/Integrated Management System

Tracks, consolidates and reports the progress of each document.

Monitors, controls and maintains the computerized record of all incoming and outgoing submittals/inspections.

Receives, examines and carries out initial review to verify completeness and accuracy of documents, data and

drawings

Distributes/routes the documents to respected persons and acts as single point of contact for all document control activities

Provides orientation to Subcontractors about proper submission procedures

Proficient in different Document Control Systems (i.e. PMWeb, Damas, IMS Portal)

Manages archival and maintenance of quality records.

(Dec. 2011 – May 2013)

PROCUREMENT ASSISTANT/QA-QC DOCUMENT

CONTROLLER/RECEPTIONIST

AL HABTOOR LEIGHTON, DOHA, QATAR

Project: North Gate Mall

Reporting to: QA/QC Manager/Procurement Manager

Welcome guests and customers by greeting them in person or on the telephone and answering or direct inquiries

Holding all Sub Contractors related documents

(Prequalification and Company profile), Registers and Submittals

Maintaining document control registers / documents for incoming and outgoing project documents.

Preparing Letter for Tender Invitation, CDs and Package (Tender Documents)

Sending inquiries, questionnaire to the listed

subcontractors through emails and fax.

Follow up Subcontractors for required documents

(Company profile, questionnaires and samples)

Compiling all the business cards as per trade.

Keeping all the Subcontractors and Suppliers contact details.

Responsible for distribution of quotation or any related documents to the in charge Quantity Surveyor.

Follow procedures and update document control

procedures including maintaining of files in a proper and orderly manner.

Maintaining a master document register of the latest Inspection Request on a project using Wrench Software.

Preparing Inspection Request Schedule prior to the Inspection dates as required by the Consultant.

DOCUMENT CONTROLLER

(Oct. 2008 – Dec. 2011)

AL HABTOOR LEIGHTON, DUBAI, UAE

Project: JAFZA Convention Centre, Food Court, Office Complex & Hotel

Assign to: Supervision- ARENCO DUBAI

Maintaining a master document register of the latest drawings on a project.

Responsible for distribution of all the submittals (Material Submittal, Request for Information, Method Statement, Technical Submittal, Shop Drawings, Material Receiving Submittal, Concrete Pour Record, Test Report Submittal, Inspection Request and Request for Snagging Request [RFS]) for respected Engineers, Architects for their review and comments but before this we have to check if the Submittal is complete according to the specification of the project.

Responsible to create an electronic and hard copy register of documents and maintain a history of

drawing revisions and transmittals sent to architects, builders, contractors and sub-contractors. This

process helps in maintaining controlled documents

which is fundamental responsibility of document

controller's position.

Registering of internal and external documents.

Maintain document control registers / documents for incoming and outgoing project documents.

Ensure that the latest revision and approval status of drawings is kept updated.

Maintain files in an orderly manner.

Generate reports and status for weekly / monthly meetings.

Ensure all hard and electronic copy distribution of controlled documents to focal point.

Maintain documents for transmittal process for project documents.

Expedite and maintain acknowledgements to transmittals.

Expedite responses to transmittals sent for review/comment.

Respond to queries, revision status of issued

drawings/docs from engineering/drafting

personnel.

Follow procedures and update document

control procedure when necessary.

Manage the electronic and hard copy filing of

project related technical documentation.

Scanning of CD’s.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Filing and archiving of documentation to facilitate easy retrieval at a later date.

Sending of Drawing Transmittals and Submittals.

Ensuring that drawing transmittals are

acknowledged in case there is a dispute on

whether the drawings were transmitted.

Archiving data for historical purposes.

Maintaining efficient document control is essential to companies for Quality Assurance purposes and

successfully completing projects.

Input document data into the standard registers ensuring that the info is accurate and up to date.

Generate the various document control reports as required.

Makes sure that controlled copies of latest

approved documents and drawings are given to

the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the

Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Doing Secretarial jobs like encoding reports and draft letters. RESEARCHER

(Sep. 2007 – June 2008)

GOVERNMENT – DUMAGUETE CITY, PHILIPPINES

Project: Lamp 2 – ISF CLAIMS PROJECT

Reporting to: Chief Registry of Deeds

Under the project, the city and its partner government agencies, will establish a streamlined computer-aided land administration and information management system, to improve their clients' service access, land appraisals, and investment opportunities

To assist and support government employees on answering client’s inquiries pertaining to processing of Land Titles.

To make sure complete details of Land Titles are all in the system

Archiving data for historical purposes

RECEPTIONIST

(Apr. 2007 – July 2007)

CNL SUITES INN – DUMAGUETE CITY, PHILIPPINES

As a receptionist, I am responsible for accommodating visitor’s inquiries, answering incoming calls, setting appointments, filing, records keeping, keyboarding/data entry and performing a variety of other office tasks, such as faxing or emailing.

Directing visitors to their destinations, assist them to book flights.

DOCUMENT ANALYST

(Aug. 2003 – Feb 2007)

SPi TECHNOLOGIES – PARANAQUE CITY,

PHILIPPINES

Extensible Mark-up Language (XML) Trainer (May – October 2006)

Responsible for training newly hired XML checker.

Responsible for orienting process instructions & specifications.

Responsible for documenting special instruction & specification of projects for XML checking.

Extensible Mark-up Language (XML) Quality Assurance

(August 2003 – November 2005)

Responsible for SGML/XML Checking and modifying of article files in accordance to validity of SGML/XML declared markup language and for the conformity of require DTD by the client

Responsible for the assurance of the XML Quality.

Typesetter (November 2005 – February 15, 2007)

Responsible for typesetting and carrying out layout correction activity according to the SBU/Company’s productivity and accuracy standard schedules.

EDUCATION

BACHELOR OF SCIENCE IN COMMERCE MAJOR IN

MARKETING

SAN SEBASTIAN COLLEGE – RECOLETOS, MANILA PHILIPPINES

(MARCH 1999-MARCH 2003)

MARICEL P. VERGARA

Name and Signature

Contact this candidate