Acquisition Analyst (Contract Support)

Frances (Patti) Swann

***** ********** *****

Fort Washington, MD 20744

Mobile: 301-***-****

Evening Phone: 301-***-****

Email: *******@*****.***

AVAILABILITY

Job Type:

Permanent

Work Schedule:

Full Time

SUMMARY: Retired 1/3/2015 from federal government service. Worked as a Section Chief Quality Assurance and Policy Review and Acquisitions Operations. Provided leadership, guidance, and oversight for reviews of all contractual documents to contracting staff. Have over 30 years federal government and contracting experience.

WORK EXPERIENCE:

Department of Health and Human 11/2016 – Present Services (Triump Enterprises/iNovate Sol.) 40 hours per week

National Institute of Health (NIH)

Center for Information Technology (CIT)

6555 Rock Spring Drive,

Bethesda, MD

Program Manager/Acquisition SME (Acquisition Analyst III)

As PM I manages/supervises a team of 10 employees (4 Acquisition Analyst/2 Enterprise Licensing Software Specialist/Communications Specialist/Tech Writer/Financial Analyst/Junior Software Developer). Acquisition Analyst provide support to ten (10) Service Areas. The ELSS/CS/TW/FA/JSD provide support to the Information System Distribution and Procurement (ISDP). I review all acquisition documents prepared by Acquisition Analyst. Manages a Contract Tracker for all contracts (active/pending) of those areas we service. Gather/review and forward weekly status on workload to the Government Contracting Officer Representative (COR). Mentors/trains acquisition analyst. Provides supervisory support to all staff, as it relates to human resource actions. As an Acquisition SME I provide planning assistance to program office by preparing Market Research Reports, IGCE, Acquisition Plans, Justifications (JEFO (Justification for Exception to Fair Opportunity), LSJ (Limited Sources Justification), JOFOC (Justification for Other than Full and Open Competition), Determination and Findings (Use of Time-and-Material Contracts, etc.)). Reviews and provides comments on Statement of Work (SOW) or Performance Work Statements (PWS). Works with the finance/budget personnel to have requisitions created to fund the acquisition, after competition has determined the awardee. Provides procurement strategy for IT Security Components in support of the IT Security Program. Ensures compliance with acquisition regulations. Attends weekly meetings with program office managers to ensure projects are on time and discuss any issues.

Department of Health and Human 1/2016 – 6/2016 Services (ProSource360, Inc.) 40 hours per week

Washington, DC

Acquisition SME

Contractor Support provided support in preparation of acquisition documents (Market Research, Request for Information, Sources Sought, Acquisition Strategy, Acquisition Plan, Statement of Work/Statement of Objectives/Performance Work Statements, Small Business Review Forms, etc.) Assist in the coordination of the Industry Day Forums. Weekly meetings to ensure project stays on course.

Defense Health Agency (DHA) 5/2015 – 12/2015

7700 Arlington Blvd. 40 hours per week

Falls Church, VA

Project Manager/Procurement Analyst

Worked as a Contractor (ITSC, LLC), for DHA, under the Office of Small Business Programs. Provided guidance and support to junior analyst and the executive assistant. Managed the FPDS-NG program, running monthly reports on Small Business Achievement Goals. Managed the eSRS program, ensuring subcontracting plans are completed in a timely manner and submitting the eSRS report semi-annually. Reviewed and provided comments on the Small Business Review for DD2579, PWS/SOW, Acquisition Strategy, Acquisition Plans, IGCE, J&As for Sole Source, Limited Source, Brand Name. Prepared Small Business Forums by ensuring conference rooms are available and post information on FedBizOpps. Coordinated plans for OSBP Director to attend Outreach Sessions.

US Department of Justice, ATF 4/2008 – 1/2015

99 New York Ave., N.E. GS-1102-14

Washington, DC 40 hours per week

Supervisor Contract Specialist

Over 26 years’ experience in acquisition/contracting. Worked as the Chief, Quality Assurance and Policy Review Section and Chief, Alpha Section/Acquisition Branch, providing leadership, professionalism, integrity, guidance, and oversight for reviews of all contractual documents to the contracting staff. Level III, Unlimited, CO Warrant. In-depth knowledge of, utilize, and interpret statutory procurement laws, such as the Federal Acquisition Regulations (FAR), Department of Justice Acquisition Regulations (DOJAR), Homeland Security Acquisition Regulations (HSAR), Agricultural Acquisition Regulations (AGARS), agency procurement regulations, CG Decisions, OGC, Board of Contract Appeals, and judicial interpretations of those regulations.

Prepared and assisted program managers in processing various types of contracts (firmed-fixed price, time and material, labor-hour, cost reimbursement). Worked with IDIQs, GWACs, SEWPs, GSA, F&O Contracts.

During this period I prepared documents for major IT procurements for the agency. In doing so, I worked with the program office to prepare IGCEs; assisted with the PWS, meeting with program offices and sometimes outside consultants to ensure language was correct; prepared and signed acquisition plans, technical evaluation plans, Small Business Review Forms, limited sources justifications, determination and findings for use of other than firm-fixed price contracts, justification for use of multi-year contracting. Prepared and issued the solicitation. Conducted negotiations. Reviewed and provided corrections on the consensus report. Prepared the price negotiation memorandum for the file. Issued contract award.

Demonstrated effective interpersonal and communication skills. Participated in the planning and development of continuous improvement acquisition process. Served as a mentor to junior and senior level contracting professions on acquisition related matters. Served as the Acting Branch Chief in the absence of management and represent the Division in a very professional manner. Developed various spreadsheets and participate on special projects, committees, and working groups in support of the Bureau’s strategic plan and initiatives.

Developed and utilized a network of colleagues within and outside of the Bureau. Showed accountability to various audit findings and ensures that internal controls are implemented to prevent fraud, abuse or mismanagement; takes corrective actions on audit findings and provides recommendations when necessary. Demonstrated commitment to the Bureau’s Strategic Priorities, Office of Management (OM), Logistic and Acquisition Division (LAD), and Acquisition Branch goals and priorities. Ensured that minor findings and no repeat findings are reported by auditors as a result of A-123 Audits. I complete Contract Closeout. Worked with the Branch Chief, establish written Standard Operating Procedures for all major programs under your areas of responsibility. Ensured that ATF provided maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, HUBZone small business, small disadvantaged business and women-owned small business concerns. Provided responses to all data calls/taskers, within the established timeframes. I ensure timely completion of contractor Past Performance input, in accordance with DOJ guidelines. Completed and thoroughly reviewed all Statements of Work from Program Offices, prior to issuing the solicitation. Completed reviews of all credit card statements, within the month identified on the statement being reviewed and ensured that all required documentation was attached and forwarded within the same month of the date on the statement.

Managed the assigned workforce to ensure accountability and commitment to the Government Performance and Results Act (GPRA), President’s Management Agenda (PMA), Department of Justice (DOJ) Strategic Plan, ATF Strategic Plan, the Office of Management (OM), Logistic and Acquisition Division (LAD) Priorities, and Acquisition. Ensured that all requirements for the acquisition of goods/services were achieved within stated milestones, quality and budget. Provided a safe and healthy work place environment for employees. Monitored and ensured timely submission of employees’ mid years/annual reviews. Ensured that employees receive all required acquisition certification training for career development and/or advancement and showed commitment to the recruitment and retention processes.

Developed and mentored staff, establish programs within their areas of responsibility, whereby junior staff can team with a senior staff member, to work with and mentor.

Performed midyear and annual reviews by the established due dates. Ensured completion of Individual Development Plans. Daily assignment of acquisition workload. Assignment of workload must include establishing and monitoring Procurement Action Lead Times (PALTs) for assigned work.

In the absence of the Chief, Policy and Acquisition Branch or the Bureau Chief Procurement Officer, served and acted in a senior leadership capacity. Participated in monthly Branch meetings and conducted a monthly staff meeting to address concerns, issues, lessons learned, and successes. Participated in the development of Division and Branch priorities/objectives (as applicable). (Contact Supervisor: Yes, Supervisor's Name: Ken Houser, Supervisor's Phone: 202-***-****)

US Department of Homeland Security 6/2005 – 4/2008

7th & D Sts., S.W. GS-1102-14

Washington, DC 40 hours per week

Contract Specialist

Contracting Officer with a $25.0M warranted. Solicited, negotiated, administered, and terminated contracts for supplies and services involving IT and non-IT acquisitions. Advised Management and other contracting personnel on matters pertaining to contracting policies and procedures. Developed guidance material for contracting personnel. Coached and mentored junior level contract specialists, providing contractual information in their efforts to learn the procurement process. Provided technical and administrative assistance to other contracting personnel. Reviewed solicitations and contracts that were assigned to other contracting personnel. Utilized the FAR, Departmental Regulations, OGC, GAO, Board of Contract Appeals, CG Decisions. Develop procurement objectives for program officials. Established negotiation objectives and conducted negotiations. Awarded contracts. Prepared and maintained acquisition plans, appropriate milestone charts, source selection plans and other pre-award documents. Advised program officials of procurement objectives to be used and assisted in the preparation of SOW(s). Prepared determinations and findings and solicitation documents. Conducted pre/post proposal conference. Issued modifications to solicitations and contract documents. Performed contract administration. Prepared adjustments, redirection of contract effort, coordination of time extensions, issuances of cure notices or show cause letters. Monitored reporting, final payment, contract close out, and terminations for convenience/default.

US Department of Agriculture 9/1986 – 6/2005

14th & Independence Ave., S.W. GS-1102- 7 thru 13

Washington, DC 40 hours per week

Contract Specialist

Contracting Officer/Senior Contract Specialist. Solicited, negotiated, administered, and terminated contracts for supplies and services involving complex IT and non IT acquisitions. Advised Management and other contracting personnel on matters pertaining to contracting policies and procedures. Developed guidance material for contracting personnel. Provided technical and administrative assistance to other contracting personnel. Reviewed solicitations and contracts that have been assigned to other contracting personnel. Utilized the FAR, Departmental Regulations, OGC, GAO, Board of Contract Appeals, CG Decisions. Developed procurement objectives for program officials. Established negotiation objectives and conduct negotiations. Awarded contracts. Prepared and maintained acquisition plans, appropriate milestone charts, source selection plans and other pre-award documents. Advised program officials of procurement objectives to be used and assist in the preparation of SOW(s). Prepared determinations and findings and solicitation documents. Conducted pre/post proposal conference. Issued modifications to solicitations and contract documents. Performed contract administration. Prepared adjustments, redirection of contract effort, coordination of time extensions, issuances of cure notices or show cause letters. Monitored reporting, final payment, contract close out, and terminations for convenience/default. (Contact Supervisor: No, Supervisor's Name: Ann Mitchell/Retired and Paulette Roseboro/Retired)

EDUCATION:

George Washington University

Washington, DC

Master’s Certificate in Government Contract Management

April 2011

George Washington University

Washington, DC

Master’s Certificate in Commercial Contract Management

April 2011

The University of the District of Columbia

Washington, DC

BA – 12/1985

Major – Marketing

Minor – Public Contracts

125 Semester Hours

JOB RELATED TRAINING:

Contract Claims – MCI – 8/18 – 8/22/2014

Congressional Enactment – DAU – 1/27/2014

Federal Appropriations Law – TAI – 12/17 – 12/19/2013

Applied Earned Value For Federal Government Project Managers (FPM 213) – George Washington University – 11/5 – 11/7/2013

Uniformed Services Employment and Reemployment – ATF - 5/6/2013

Introduction to National Security Information – ATF – 2/27/2013

Information Security Awareness – ATF – 2/27/2013

No Fear Act – ATF – 12/20/2012

Records Management for Everyone – ATF – 12/20/2012

FBI: Betrayed – ATF – 11/16/2012

Establishing a Mentoring Relationship – 8/24/2012

Merit System Principles and Prohibited Personnel Practices – ATF – 7/11/12

Performance Management Briefing Presentation – ATF – 2/7/2012

Financial Management Training – 11/15/2011

Leadership Skills for New Supervisors – ATF – 7/27 - 8/5/2011

Legal Considerations in Government Contracting (CON 216) – ESI – 4/18 – 4/21/2011

Economic, Efficient & Effective Fiscal Spending – DOJ – 3/29/2011

IS-200: KS for Single Resources and Initial Action Incidentals – ATF – 9/15/10

Emotional Survival for Law Enforcement – ATF – 8/25/2010

Task, Delivery Order, and Schedule Contracting Community of Practice Virtual Conference – NCMA – 6/23/2010

ARRA Contracts and Grants: Taking Government Procurement to a New Place – NCMA – 6/22/2010

FAR Part 19 Small Business Program – 7/23/2009

FAR Part 15 Contracting by Negotiation – ATF – 7/21/2009

Time & Materials Contracts & Pricing – NCMA – 07/21/2009

Source Selection: The Best Value Process/CON 111 – 6/26/2009

Understanding Cost Accounting Standards – ESI Int. 06/22 – 06/23/2009

Task Order Contracting – ESI Int. – 06/18 – 06/19/2009

Contract Fraud – 6/11/2009

Federal Contracting Basics/CON 110 – 6/5/2009

DoD Pricing Conference – DPAP – 05/04 – 05/06/2009

Federal Acquisition Certificate in Contracting (Level III Certification) 01/14/2008 – Federal Acquisition Institute

Advanced business Solutions for Mission Support 07-215 (CON 353) - DAU - 08/20 – 08/31/07

Market Research and Commercial Item Acquisition - GWU - 03/19 – 03/20/07

Acquisition Law (LAW 801) - DAU - 08/07 – 08/11/06

Financial Management for Project And Contract Managers - GWU - 05/15 – 05/17/06

Simplified Acquisition Procedures (CON 237) - DAU - 10/04/05

PRISM Training - USDA - Grad Sch. - 06/27-06/30

Organizational Communication and Group Development – Grad. Course - UMUC - 08/31-12/20/03

The Manager in a Technological Society - Grad. Course - UMUC - 08/31-12/20/02

Writing Performance-Based Statements of Work - USDA Grad Sch. - 07/18-20/01

Purchasing and Materials Mngt. - Grad. Course - UMUC - 08/27-12/20/01

Oral Presentations for Best Value Source Selection - GWU - 10/26-27/99

Briefing Techniques - USDA Grad School- 08/02-04/99

NCMA Innovative Contracting - Practical Approaches - NCMA - 05/10/99

Writing Performance Based Statements of Work - TAI - 02/16-18/99

Value Engineering - CARTE - 01/21-23/98

Business Decision Making for Contract Professionals - Federal Pubs - 11/17-18/97

The Masters Institute in Government Contracting - Federal Pubs - 12/04-08/95

SAT/FACNET - GSA - 07/18/95

Procurement Reform - GWU - 03/13/95

Advanced Cost and Price Analysis - MCI - 03/14-18/94

Statement of Work Training - Patton - 06/07-11/93

FIP Resources Schedule Contracts - MCI - 01/21-23/92

Contract Accounting & Financing - ESI - 10/15 18/91

Terminations - NCMA - 02/12/91

Service Contracting - NCMA - 12/11/90

Advanced Federal Contract Law - MCI - 08/06 10/90

Building a Contract: Solicitations/ Bids and Proposals - A Team Effort - NCMA - 03/23/90

Arts & Techniques of Negotiation - MCI - 05/15 19/89

ADP Acquisition: Hardware, Software and Service - MCI - 10/24-28/88

Defense Acquisition Mngt. - ALMC - 05/01-27/88

Gov't Contract Administration - GSA - 12/07 22/87

Introduction to Procurement & Contracting - USDA - 10/01-12/30/86

REFERENCES

Angela Ginyard USDOJ/ATF, Section Chief Career Mngt.

Phone Number 240/381-8650

Email Address ********@*****.***

Reference Type Professional/Personal

Rick Richardson USDOT/Deputy Director IT Mngt.

Phone Number 571/283-4430

Email Address *******@*******.***

Reference Type Professional/Personal

Telly Renfroe Contracting Officer

Phone Number 240/419-9412

Email Address *******@*******.***

Reference Type Professional/Personal

Additional Information:

Special Achievement Awards/DOJ/ATF 2008 - 2014

Special Achievement Award/DHS 2006 - 2007

Special Achievement Award/USDA 2000 - 2004

Contact this candidate