Document Controller
Resume:
SHAHIN
NALAKATH
Document Controller
Document Control Specialist experienced in
storing, managing, and maintaining company and
project documents while ensuring accuracy and
quality. Process documents for revision and
approval, organize documents from conception to
distribution and filing, and create systems to be
used to train staff on document control processes. Growth mindset and willing to help team move
business forward with any task.
Contact
Address
Villa No:32, Near Queen
Palace Hotel, Muroor Road,
Al Falah Street
Abu Dhabi, AZ
Phone
**************@*****.***
Skills
Workflow
coordination
Excellent
Databook
preparation
Excellent
Mail merging
Excellent
Data logging
Excellent
Work History
2009-02 -
Current
Document Controller
DAR AL-HANDASAH CONSULTANTS, Abu Dhabi,
Abu Dhabi
Proofread filenames, titles, and submittal details to streamline submittal and avoid rejection
Managed creation, routing and data input of
Bill of Materials, ECOs, ECRs, and ISO
documents
Uploaded company procedures and policies to
EDMS, routing for approval and training
Monitored and created control reporting to
track performance of system and process
integrity, vendors, internal workflows and SLAs
Established, improved and reinforced
document management systems to handle
current and expected requirements
Provided training to contract development
teams on proper responses and areas of
flexibility within contracts
Collaborated with different departments and
levels of management to gain consensus on
procedural documentation
Supported end-user access requirements by
establishing compliant systems and effective
Digital file
organization
Excellent
Recordkeepin
g skills
Excellent
Archive
management
Excellent
Project
assistance
Excellent
Testing and
troubleshootin
g
Excellent
Problem
resolution
Excellent
Data
management
Excellent
Records
administration
Excellent
Reporting skills
Excellent
Good
communicati
on and
'people skills'
Excellent
Microsoft
Office Skills
Excellent
Confidence,
motivation
and
determination
Excellent
Excellent
math and
logic skill
Excellent
access policies
Checked accuracy and completeness of
documents to identify deficiencies and
recommend corrective actions
Maintained organized and efficient document
flows by using excellent planning and
multitasking skills
Enforced use of standardized forms and
templates to achieve uniformity of
communications across departments and
functions
Compared incoming data against quality,
integrity and accuracy expectations, identified
faults and affected timely remedies
Allocated unique document numbers to
internal documents and incoming external
documents and tracked in database
Maintained legally compliant, highly secure
and user-friendly content to facilitate smooth
use by internal and external stakeholders
Monitored due dates and deadlines and
worked to submit all documents on time or early
Created and maintained user accounts and
properly routed documents for approval
Released and updated drawings and
specifications
Coordinated document exchange between
departments, contractors, suppliers and
customers
Carefully reviewed all documents and reports
for completeness and accuracy
Worked with internal staff to process documents
and sent for closing
Reviewed document management protocols
and user activities against internal records
policies and document management standards
Created and implemented new process to
reduce cycle time in approving design plans
and Engineering Change Requests (ECR)
Converted documents from one application to
Quick Learner
Excellent
Excellent sales
and
negotiation
skills
Excellent
Attention to
detail
Excellent
Software
ACCONEX
Excellent
EDMS
Excellent
MICROSOFT
VISIO
Excellent
MS WORD
Excellent
MS EXCEL
Excellent
MS OUTLOOK
Excellent
MS
POWERPOINT
Excellent
Languages
English
Native
Malayalam
Native
another, including cleaning, formatting and
applying styles as needed
Maintained Document Archive and File Server
of approved documents and drawings to
provide easy traceability and retrievability
Assisted with document troubleshooting,
including corrupt documents and files
Communicated with clients to review contracts,
answer questions and determine special
circumstances
Used ACCONEX, EDMS, MS Visio and Adobe
Acrobat, for document management and
enhancements
Promoted efficient document processing by
maintaining orderly and clean control room
Prepared documents, such as contracts,
statements of work, budgets, non-disclosure
agreements and appendices
2008-01 -
2009-01
Administrator
AL HESSA TRADING L.L.C, Dubai, Dubai
Managed payroll, transactions, invoicing and
budgeting to decrease financial inconsistencies
Helped employees with day-to-day work and
complex problems by applying motivational
and analytical strategies
Assisted executive leaders in decision-making
procedures by creating daily reports to advise
leaders on corrective actions and process
improvements
Managed agendas and calendars, boosting
productivity and improving organizational
initiatives
Managed all the sales related activity of the
company
Tracking sales orders to ensure that they are
scheduled and sent out on time
Effectively communicating with customers in a
professional and friendly manner
Carrying out administrative tasks such as data
Hindi
Native
Arabic
Advanced
input, processing information, completing
paperwork and filing documents
Organizing sales promotional campaigns
Contacting potential customers to arrange
appointments
Completing the administrative needs of the
Sales Department
Making follow-up calls to confirm sales orders or delivery dates
Responding to sales queries via phone, e-mail
and in writing
Accurately analyzing and assessing statistical
data
Education
2000-06 -
2001-03
S.S.L.C: High School
National High School - Thrissur
2001-06 -
2003-03
Plus Two: Commerce
SN Trust Higher Secondary School - Thrissur
2003-07 -
2006-04
Bachelor of Commerce: Commerce
University of Calicut - Calicut
Projects Handled
Private Villa in Abu Dhabi (22000 m2) - 2017 to
date
‘Two Buildings' – Al Khor Al Raha, Abu Dhabi
2009 – 2014
ADNOC New Medical Center, Khalidiya Abu
Dhabi
Ruwais Housing Complex Expansion
Affiliations
ADNOC approved Document Controller - 2015
Personal Information
Date of Birth : 22 MAY 198 4
Marital Status : Married
Nationality : Indian
State : Kerala
Religion : Islam
Visa Status : Residence
Contact this candidate