Document Control Power Plant

KRISTINE C. HUGHES

**** **** ****** ******, *** *97, Denver CO 80237

Tel: +1-303-***-**** / E-Mail: **********@*****.*** LinkkedIn: https://www.linkedin.com/in/kristine-cano-232b2364/ Summary of Experience:

Senior executive in Document Management System, with 14 + years of multinational experience in business functions including Engineering Procurement, Project Management and Construction industries specializing in Petrochemical, Pharmaceuticals & Infrastructure. Lead different phases of engineering work from FEED. Develop and implement processes related to document control and management. Establish and maintain documentation system in accordance with corporate governance and procedures.

CAREER PRINCIPLES & ACCOMPLISHMENTS

Leads End-to End Project Management initiatives starting from planning to transferring responsibilities to commissioning the work back to the organization ensuring complete turnover acceptable to Stakeholders

Support sourcing and procurement strategies for Engineering, Petrochemical, Pharmaceuticals & Infrastructure materials, commodities, capital equipment. Establish and manage optimization initiatives in collaboration with material and cost management. Obtain alignment from internal Stakeholders.

Provide internal analysis related to Engineering projects, including baseline pricing, historical pricing, optimization reports, spend reports, “what if” analysis, total cost of ownership calculations and key performance indicators.

Leverage technology, leadership skills and ability to work under pressure, to gain and transfer knowledge while performing duties and responsibilities.

Professional Skills:

Contracts Management Document Management

Procurement & Quality Control Administration/HR Management Multimedia Presentation (MS PowerPoint) AutoCad

Microsoft Exchange & Microsoft Office Proficient (Word, Excel, PowerPoint, MS Access /Outlook/Lotus) Tactical Skills:

Proficient in using ASSAI, EDMS, WebDMS, ProArc System, Oracle Database, Aconex, Satellite Docstore, eRoom, InControl, InCompass, PMIS, Microsoft PMCS, Latista & Project Web. PROFESSIONAL EXPERIENCE

Document Administrator

Stolle Machinery Co LCC

Inclusive Date: July 22, 2019 – Oct 28, 2019

Company: Professional Employer Group of Colorado

Address: 6949 S Potomac St, Centennial, CO 80112

Job Duties and Responsibilities:

Acts as ‘Superuser’ and coordinator to ensure that data from various sources (contractors, vendors, consultant team and client) is entered into Sharepoint an EDMS (Electronic Document Management System). Ensures data integrity by verifying input. Creates, runs and distributes standard periodic reports to communicate follow-up requirements and to summarise reports.Scan, image, organize and maintain documents, adhering the company's document life cycle procedures, and archive inactive records in accordance with the records retention schedule. A large part of the job is to control the retrieval of documents.

Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated,i also create new templates. Sometime help Quality manager develop and maintain documents such as meeting minutes, drawings, specifications/procedures, approvals and related items. Lead Document Controller / Turnover Engineer

Project: AFTON LION PHASE 2 (Afton Chemical)

Inclusive Date: Mar 7, 2016 – April 7, 2018

Company: Lendlease Singapore Pte Ltd

Department: Project Management and Construction

Address: No.2 Seraya Rise, Singapore 627495

Job Duties and Responsibilities:

Responsible for the implementation of Project Handover Procedure, reviews all applicable reference materials, latest drawings revisions, specifications & supplier documentations for the applicable requirements for the Turnover of the project. Coordination of the Final documentation of the project, including incorporating vendor documentation. Conducts reviews and evaluations of System limits and equipment tags to make corrections as necessary. To progressively transfer responsibility for the works to the start up and commissioning organisation ensuring that turnover is fully accepted by signature.

Lead all document control activities and manage administration information of projects. Implement our client’s guidelines and procedures for the document control function. Establish project specific procedures according to their client’s specifications. Generation and publication of periodic reports with regards to documentation activities for Project Team, Suppliers and Client.

Accurately process and record all technical documentation in accordance with agreed quality project procedures, input progress information into the (Aconex, Satellite Docstore) as required by Projects.

Receive and check accurately record into the system and distribute all Project documentation in an efficient and expeditious manner, in accordance with agreed Project coordination procedures. Produce exception reports on late documentation for management review. Produce reports on documentation and progress as required of the project team weekly. Monitor movement of in-house and Client reviews of technical data.

Ensure that all systems used by Document Control on a Project, are used efficiently and correctly. Contribute to compilation of final Project dossiers, As Built portfolios and archiving. Provide full co-operation for Document Control Group discipline audits, QA Group internal audits and external third party audits. Rectify any agreed corrective actions / non-conformities should these arise. Support the Quality Team and ensure effectiveness of documents are recorded and well maintained according the quality procedures. Ensure that all the QA/QC documents are received and update the system on time. Document Control Coordinator

Project: MICROSOFT APAC SG2 & EW1 CABLE TUNNEL (SPG) Inclusive Date: June 24, 2013 – Mar 3, 2016

Company: Obayashi Corporation

Department: Construction

Address: Woodlands Avenue 8&9/Industrial Park E9, Singapore 757836 Job Duties and Responsibilities:

Implement our client’s guidelines and procedures for the document control function. Establish project specific procedures according to their client’s specifications. Performs project document management activities, managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring etc.

Acts as ‘Superuser’ and coordinator to ensure that data from various sources (contractors, vendors, consultant team and client) is entered into Sharepoint an EDMS (Electronic Document Management System). Ensures data integrity by verifying input. Creates, runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports.

Prepares forms and transmittals and distributes data as directed. Verifies information as requested. Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.

Maintains a tracking log of Requests for Information (RFI) and Request for Approval (RFA) as issued by contractors and consultants and runs a weekly report to communicate progress and potential issues. Interfaces with the General Contractor and Designer for required reproduction associated with copy and distribution requirements per project procedures. Submission Coordinator & Document Controller cum Project Secretary Project: Island Power 2x400MW Combined Cycle Power Plant

&C916 Beauty World Station Downtown Line Stage 2

Inclusive Date: Oct 18, 2010- April 23, 2013

Company: WorleyParsons Pte. Ltd

Department: Infrastructure & Environment

Address: 111 Somerset Road, #05-05 TripleOne Somerset Singapore 238164 Job Duties and Responsibilities:

Responsible for designing and drawing flowcharts and diagrams and formatting and preparing documents for printing. Responsible for developing document layouts, templates and styles. Responsible for preparing graphics for display boards and PowerPoint presentations. Responsible for coordinating submission inputs and liaising with contributors and managing document workflows and version control.

Keep updates of Civil/Structural & Architectural Drawing records. Distribute documents for review and follow up accordingly. Responsible for maintaining, updating, and archiving master and support documents. Responsible for maintaining the proper chain of custody of the documents under project control.

Nominated for uploading & registering documents thru Aconex/InControl & PMIS. All Data Management softwares utilized for different projects. Responsible for destroying and disposing of confidential drawings, notes or documents that are not require to be kept. Perform other duties in terms of technical documentation and procedures. Liaise with the Government Building Authority Officers during submissions protocol & updates at same time. Administrative Officer (Technical) cum Document Controller Project: C916 Beauty World Station Downtown Line Stage 2 Inclusive Date: July 13, 2009- Oct

Company: McConnell Dowell South East Asia Pte Ltd

Department: Design/Construction

Address: No.7 Jalan Seh Chuan, Bukit Timah, Singapore 598418 Job Duties and Responsibilities:

Assist and provide secretarial services to the Design including filing. Assist the Design for the document retention, retrieval and filing of the project documentation. Keep updates of Structural/ Architectural Drawing records. Prepare reports as required by the Design Managers. Compiles reports received from Design Managers and Engineers on documents/ drawings/ correspondence status and documentation submission.

Distribute documents for review and follow up accordingly. Perform general clerical duties to include but not limited to: photocopying, mailing and filing. Prepare for the comments summary of the reviewed reports/drawings to send back to consultants. Prepare correspondence to client/consultants.

Nominated for uploading & registering documents thru Aconex. Responsible for transmitting documents/drawings to consultants via Aconex and follow up constantly. Coordinate and maintain records for all the incoming documents that pass through Aconex. Prepare for the submission of the reports & drawings to clients/authorities. Maintain and distribute meeting schedule internal as well as for clients/consultants.

Support Design & construction team in any assigned work. Act as a relief on reception for an hour from Monday to Friday on a schedule basis (Admin team) and perform other related duties as assigned. Executive Officer cum Document Controller

Inclusive Date: August 8, 2008- May 8, 2009

Company: Growtech Trading and Industrial Group of Company W.L.L. Department: Admin/ Engineering Department

Address: Blk. 5510 Street 41 New Industrial Area P.O Box 247448 Doha, Qatar Job Duties and Responsibilities:

Leverage background in people management, customer orientation, and productivity and quality management in an entry-level customer service position. Extremely motivated in changing career and eager to contribute to a company's Customer Service department. Leverage background in operational planning, clients’ needs assessment, and budgeting. Extremely enthusiastic career changer who eager to contribute to a company

Responsibility for the day to day running of the office. Monitoring the management of health and safety in the company office. Responsible for the preparation of letters to Consultant and Sub- Contractors

To monitor work processes and to evaluate outcome. The outcomes of work are intended for what can be called final receiving system, as for instance, client, customer, and other departments

Responsible for planning, organization, and controlling the clerical aspect of the support production and other important operation of an industrial establishment as that organization, including the preparation, communication, coordination and storage of data to engage in marketing.

Using the Data Management System (DMS), all incoming and outgoing documents are recorded electronically for easy retrieval. Filing of Incoming and Outgoing Correspondence. Responsible for the receipt and issue of all project related correspondences e.g. registration, distribution, scanning and filing. Responsible for the preparation, registration, review, approval, distribution and amendment of all project related document/drawings and responsible for the requisition of office supplies

Medical Secretary cum Admin Support

Inclusive Date: December 2005- 2008

Company: Al Wattan Medical Group of Company

Department: Admin/ Insurance Claims Department

Address: Riyadh, Kingdom of Saudi Arabia

Job Duties and Responsibilities:

Perform office duties use knowledge of medical terms and procedure. Maintain files of medical records and correspondence, including paper and computer files

Perform other clerical, bookkeeping, and receptionist duties. May answer telephones, order supplies, schedule patient appointments and process invoices

Bill insurance companies and prepare patient’s bills. Interview patients to complete insurance and other related forms. Stay informed of medical terminology, insurance rules, and hospital and lab procedures. May arrange for patients to be hospitalized. May refer patients to labs or to other health care providers Sales Coordinator cum Sales Engineer

Inclusive Date: 2004-2005

Company: Fumaco Inc.

Department: Sales & Marketing Department

Address: Pasig City, Philippines

Job Duties and Responsibilities:

Have a high level of social contact. Help clients determine which products or services best fit their needs

May also work in other departments of the company such as research and development

Spend time advising clients on how to make the best use of the products or services provided. Capturing the client interest, must be competent and friendly while making a sale

Communicate by telephone and in person on a daily basis. Are moderately responsible for outcomes and results

Work with a team of other sales persons who focus directly on the marketing and sales portion and possible work on the technical aspects of the job

Operation Clerk - EBJ Builders and Supplies

Philippines

Inclusive Date: 2002-2003

EDUCATION

Bicol University, Legaspi City – Philippines, BACHELOR OF SCIENCE, CIVIL ENGINEERING 1994-2004 AFFILIATIONS

Safety Site Training in Singapore; Member of Philippines Institute of Civil Engineers (PICE) Qatar Chapter Tabaco Junior Jaycees- Tabaco Chapter

Professional references are available upon request

Contact this candidate