Executive Assistant Office

Highlights:

Over twenty years of administrative experience in diverse industries including pharmaceutical, office leasing/retail and high-tech companies. Over 10 years’ experience serving as executive assistant to President and Chief Executive Officer of publicly traded company.

Areas of expertise include C-level administrative support, office management, company functions, complex travel arrangements, intense calendaring, expense reports and budget monitoring.

Able to effectively identify objectives, develop an implementation plan and successfully execute. Proven track record of achieving results in efficient manner.

Effective multi-tasker, proactive, professional, discreet with significant experience handling sensitive confidential information including contracts, executive compensation arrangements and materials for board of directors.

Thrives in a fast-paced atmosphere.

Fluent in English, Mandarin and Taiwanese.

Familiar with the culture and business practices of American, Chinese and Finnish companies.

Computer Knowledge: MS Office Suite (Outlook, Word, Excel, PowerPoint, and Project), Concur travel booking/expense reports, Coupa procurement system

Professional Experience:

Alta Devices, Sunnyvale, CA (August 2018 – present)

Alta Devices – a solar chip company

Executive Assistant to the CEO

Provide daily administrative support to the CEO and E-Staffs.

Responsible for long term overseas (China) visitors’ logistics including issuing invitation letter, searching corporate housing, enrolling required trainings.

Impax Laboratories Inc, Hayward, CA (March 2007 – August 2018)

Impax – a Nasdaq listed pharmaceutical company

Executive Assistant to the President & CEO, President of Branded Products Division, Sr. VP of Business Development

Recipient of “CEO Award” for exemplary performance during first year at company

Provide daily administrative support to the CEO, President and Senior Vice President. Responsibilities include managing calendars, scheduling internal & external meetings, coordinating travel arrangements, screening calls and preparing a variety of confidential documents.

Orchestrate all logistics for board meetings, annual stockholder meeting and senior management offsite meetings including selecting meeting locations, dinner venues and travel arrangements.

Assist with organization and delivery of presentations and materials for board of directors.

Serve as direct liaison between company’s senior management and board of directors and point of contact for internal and external visitors to Hayward, California office.

Search FDA new drug database for potential new product developments.

Taipei Financial Center Corp. Taipei a.k.a TAIPEI 101 (March 2005 – July 2006)

TAIPEI 101 – an office leasing tower, prestigious shopping mall, one of world’s famous skyscraper

Executive Assistant to the Chairperson & CEO

Provided diversified administrative support for CEO including managing calendars, scheduling meetings, coordinating travel arrangements, screening calls and preparing a variety of confidential documents.

Actively supported CEO in activities related to evaluation of potential restaurant partners and shopping center tenants in New York, Paris, Milan, Seoul, Hong Kong and Tokyo, including travel with CEO.

Handled sensitive and confidential correspondence for the CEO.

Acted as a liaison between CEO/senior management and clients/colleagues.

SSH Communications Security Inc. Los Altos, CA (July 2001 – July 2004)

SSH Communications – a Finnish security software company

Executive Assistant to the CEO & President/Worldwide Sales VP of U.S. Headquarters

Planned and executed annual worldwide sales meetings in Helsinki, Finland and various locations in the United States.

Coordinated and consolidated worldwide sales forecast, and handled compilation of revenue analyses/statistical reports.

Assessed and analyzed the CRM system, provided feedback to company headquarters in order to improve the system and engage users to utilize the system.

Provided day-to-day administrative support to CEO.

Phoenix Technologies Ltd., San Jose, CA (May 1995 – June 2001)

Phoenix Technologies – a software company

Project Specialist (April 1999 – June 2001)

Managed nearly 40 software development projects with contractors in India and Netherlands.

Drove cross-functional teams to prioritize, implement and achieve projects.

Led periodical projects status review meetings, including prioritizing resources and monitoring results.

Coordinated with worldwide deployment team on new product developments.

Administrative Assistant (May 1995 – March 1999)

Supported Vice President & General Manager, Worldwide Field Operations

Provided administrative support during several corporate mergers.

Planned and coordinated meetings and events including quarterly sales director meetings & annual sales conferences.

Prepared and monitored budgets for branch offices throughout America, UK, Japan, Taiwan, Korea and Hong Kong.

Organized office move, including interaction with facility and IT.

Coordinated extensive international and domestic travel arrangements.

Prepared and reconciled expense reports, tracked departmental expenses, handled accounting issues and special project contractor billings.

Investigated and handled customer inquiries dealt frequently with confidential information, including board of director meetings, employee salaries, sales compensation plan, revenue report and corporate financial statements.

Phoenix Technologies Ltd., Taipei, Taiwan (July 1989 – April 1995)

Branch Office Manager

Served as Office Manager for Asia Operations, during growth from four employees to over fifty employees.

Responsible for office administration for Taiwan Branch Office. Formulated and executed office policies, including employee guidelines, insurance benefit plans. Negotiated and renewed office lease.

Orchestrated office relocation for more than 50 employees, responsible for office remodeling, while managing to stay within budget.

Directed trade shows – Taiwan office grand opening, annual Computex and Platform Seminar.

Coordinated daily operation between Taiwan office and US Headquarters.

Handled manual bookkeeping, payroll, and accounts payable systems.

Processed sales orders/contracts, serviced customers, coordinated inventories with Headquarters, dealt with distributors in Taiwan, Korea, Hong Kong and Singapore in a daily basis.

Education: B.A. English Literature, Soochow University, Taipei, Taiwan, 1985

English language courses at UCSC-Extension, 1998/1999

Project Management & E-Business certificate programs at UCSC-Extension, 1999/2000

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