Sales Project

Mohammed Asik Umar Farook

Doha, State of Qatar

Mobile Number: 009**-********

E-Mail: ************.**@*****.***

PROFESSIONAL PROFILE:

An astute professional in as Projects Strategic, Operational Procurement and Billing Finance. Possess 9 years of profound work knowledge and experience in major projects in various countries (Qatar, UK, and India). Insightful understand of business processes, analysis requirements, finalizing the business scenario. Effective liaise with Cross-functional divisions for maintain smooth flow of operations. An effective communicator with honed leadership, people management, analytical and problem-solving skills.

MAJOR QATAR PROJECTS PROCUREMENT CONTRIBUTIONS:

Al Jazeera Media Network, Qatar Foundation, Sidra Medical & Research Center, Qatar Petroleum District, Hamad International Airport, Mall of Qatar, Ministry of Interior, Etc.

AREAS OF EXPERTISE

Expertise in Procure Building Construction and Technology (Construction Materials, Panels, ELV Cables, Sensors, Security systems, Access Control, Fire Alarm, High configuration Switches, ELV & MEP Installation and Site consumables, IT Equipment, Studio Construction Materials, Lighting Equipment, Servers, Services, Software, Maintenance, Installation Materials and Manpower).

Global Supply Chain Management- Handle varies Suppliers globally and maintain the Suppliers Database in Vendor management tool. Coordinate with vendors to reach for better Price, Validity, warranty, Delivery terms and Payment terms.

Vendor Development- Timely bring more vendors for better negotiation and process through KPI analysis and maintain the vendor performance.

Sales Calculation Analysis -Expertise in Cost and Sell value analysis in the BOQ and align with the Company expected Profits.

Material Planning & Inventory Management- Maintain the procurement forecast plans in the system and manage the current and future required procurements.

Project Management-Knowledge in understand and execute the SOW and Design Layouts, Select the qualified vendors for the Project requirements.

Purchase Order creation in SAP – Experience in Create and approve the PO/LPO through SAP as per the project requirements.

Invoice Process- Validate the Delivery Note with Vendor’s invoices clear to proceed with Payments. Logistics Process- Proactively follow-up with the vendors for the timely delivery and cost estimation for the freight/DAP for different shipping process.

PROFESSTIONAL EXPERIENCE:

Project Procurement and Billing Finance Feb-2016 – Present

SONY Professional Solutions

International Media Production Zone

Al Jazeera Media Network Project – Doha, Qatar

Strategic Procurement and Logistics Operations Aug-2013 –Feb-2016

Siemens WLL,

Building Technologies Division,

Doha, Qatar.

Project Strategic & Operational Procurement Responsibilities Skills:

Execute the process of Strategic & Operational Procurement & Logistics Operations process along with Company compliance.

Involve in project/sales meetings to provide necessary and timely procurement support to the Proposal and Project Management Team.

Involve in process of RFQ & RFP, communicate with suppliers for better negotiations. Resolve issues in supplier’s contract and Frame agreements.

Co-ordinate with sales team in sales phase (Obtain better price and qualify suppliers to win the tender) and Execution phase with Site Technical Team (Maintain BOQ and follow up with supplier to complete the projects).

Profound experience in Procurement Tools like E- Tool (Bidding & Auction), SAP, Project procurement plan, Material Creation Share point, Savings Capture Tool, Vendor creation.

Perform all pre-award and post-award activities for the procurement of project goods in a cost effective, timely manner and in line with policies and procedures in order to meet the needs of the Projects cost-cutting potential. (Procurement plan, Target-costing).

Coordinate the technical and commercial evaluation of tenders and conduct the subsequent priced commercial evaluation of technically acceptable tenders. Prepare the techno-commercial evaluation report and recommendations.

Purchase goods and services for the best price and value align with budget cost.

Derive Procurement strategies in projects based on Division-wide and BU-wide Procurement strategies and ensure their implementation, as well as identify solution approaches and integrate diverse objectives to achieve the project and the strategic Procurement targets.

Develop the bidder’s lists, including any pre-qualification exercises, evaluations required (done via PMCT), supplier qualification, registration, evaluation and development.

Conduct effective negotiation with vendors to improve pricing and commercial term and conditions with internal and external vendors during project tendering and execution phases.

Conduct advance negotiation concept including e-auction, parallel negotiation and other effective procurement methodology, Contract management and negotiation to improve CNI (Contribution to Net Income) & CTG (Contribution to Total Gain).

Perform necessary procurement administration works such as processing of Purchase Order through SAP, filing and monitoring/expediting of delivery.

Prepare purchase orders related to Projects, Technical Services and Operations, as requested by the Projects team, ensuring review and approval by the relevant technical and commercial Dept.

Record and maintain PO register, together with tracking of procurement savings, improvement achieved per given KPI.

Provide transparency on purchases made using different procurement Tools.

Billing Finance, BOQ Analyst Responsibilities & Skills:

Maintain project-related records, including contracts and change orders.

Review and approve supplier invoices related to a project delivery.

Report on project profitability and any opportunities for additional billings to management

Review and approve time sheets for work related to a project work progress.

Report to management on any opportunities for additional billings.

Review account totals related to project assets and expenses.

Create or approve all project-related billings to customers.

Investigate all project expenses not billed to customers.

Respond to requests for more detail from customers.

Close out project accounts upon project completion.

Compile information for internal and external auditors, as required.

Support the general manager and project manager to achieve on-target project profitability by maintaining accurate and up to date records of project costs to date

Effectively manage project budget and forecasting.

Improve, develop and maintain production of the monthly contract status reports

Maintain accurate forecasting of cost to complete especially in terms of timing of future costs.

Review and analyses the project information so that it can be used in preparation of the monthly management reports.

Provide the basis for revenue recognition calculation in the long-term contract WIP schedule.

Responsible for the delivery of the monthly results, with a focus on revenue and margin.

Assist with the preparation of the interim and annual external financial reporting.

Strong analytical skills and attention to detail, with an emphasis on process.

Input owner billings change and purchase orders, subcontracts and journal entries.

Support effective client relationship and submit project invoices.

Ensure up-to-date maintenance of client contracts that reflect project needs.

Guarantee timely reporting, budgeting, financial management and project forecasting to clients.

PROFESSTIONAL EXPERIENCE IN ADMIN AND DOCUMENTATION:

Business Administrator ( Mar-2012 - Jun-2013 )

Com Solution (UK) Ltd,

Tele-systems Consultancy, London, UK

Pre Sales Administrator & Documentation Controller (Aug-2009 - Oct-2010)

India Info-line Ltd, Chennai, India.

Business Administrator, Pre- Sales Administrator & Documentation Controller Skills:

Timely check up the credit policy with the creditors according to the company policy.

Update a variety of periodic and special narrative, accounting, database and statistical reports.

Prepare correspondence, reports, forms, vouchers, work orders, and specialized documents related to the organizational unit to which assigned from drafts, notes, brief instructions, corrected copy, proofreads materials for accuracy, completeness, compliance with departmental policies.

Communicate complex information to client to make them aware of their options and help them assess the relative merits of different plans.

Maintain up-to-date competitive information about ongoing market.

Ability to maintain the customers sales data, purchases report, orders information in ICT systems.

Ensure compliance with company regulatory requirements and guidelines report all incidences of compliance & non- compliance to PM.

Establish and maintain a good working relationship with client representatives throughout the period of the project.

Monitor, control and coordinate the Engineering - Scope required on the project and ensure the employment of the proper resources to maintain the engineering production in line with budget and the overall project schedule.

Provide support to Sales Reviews/Audits

Provide support to the Sales Manager, all relevant information needed for Sales reporting

Ensure daily back-ups are properly done and kept in a different and safe place.

Maintaining the document system and ensuring compliance with all Quality Assurance standards.

Key skills in office management, business development, organizing, multi- tasking, time management and computing skills.

Achieved computer proficiency demonstrated knowledge of Microsoft Word, Excel, and PowerPoint.

Keep up to date the Sales Document Registers.

Ensure documentation is in line with client requirements for Sales hand over.

Ensure that all team members have been introduced and trained on the document management system.

Coordinate meetings within the company enable to meet submission deadlines and regarding document issues.

Archive Sales information (electronic & paper) for future prosperity.

Contribute to the development and maintenance of a high performance and collaborative team by providing customer focused services.

Provide feedback to improve document control procedures.

Implementing new policies and procedures to continue improvement of document control processes.

Responsible for establishment of new project set ups in relation to document control systems.

TRAININGS:

Purchase order creation, vendor creation, and Invoice clearance in SAP Spiridon.

Cost and Budget Calculation- Sony MEA, Doha, Qatar.

Procurement Plan and Vender monitor KPI Siemens PMCT Tool. Siemens Qatar.

E- Tool (Bidding & Auction), Siemens Auction Tools, Siemens WLL, Qatar.

SDW (Spend Data Warehouse), Procurement Plan Share point, Savings Capture Tool.

SCHOLASTIC CREDENTIALS:

2012- MBA in Business Management & Administration, University of Sunderland, London, UK

2009- Bachelors in Instrumentation and Control Engineering, Anna University, Chennai, India

CERTIFICATIONS:

2011- BTEC Level-7 in Management and Leadership Skills, EThames Graduate School. London, UK

2012- Finance and Cost Estimation QCF Certified in CF1 and CF6 in CII, London, UK

PERSONAL DETAILS:

Visa Status Transferable with NOC

Driving License Valid Qatar License

Passport No R2438887

Date of birth 25/03/87

Nationality Indian

Language English, Tamil, (Malayalam & Hindi (working level)).

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