Executive Assistant

Jennifer McCargar 502-***-**** ********.********@*****.***

Professional Skills

•Professional executive administrative experience supporting President to Senior Managers including calendar management, travel and meeting coordination, mail/email management, and invoice and expense submission.

•Proficient with Microsoft Office, including: Word, Excel, PowerPoint and Outlook; BCD/Concur Online Travel; and general office equipment.

•Complete understanding of general office functions such as designing PowerPoint presentations, developing spreadsheets, and office supply management.

•Innovative professional recognized for the demonstrated abilities in prioritization, problem solving and encouragement of team efforts, while paying close attention to detail, customer service, and deadlines.

•Skilled at coordinating multiple projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and budgets, and adjusting plans.

Experience

2019 - 2019 Associate Recruiter

Randstad USA, Louisville, KY

Temporary assignment

Recruit new talent based on online job applications, call in inquiries, and walk-ins.

Contact talent for job assignments via phone, text, and emails

Post new job opportunities using post distributor tool

Conduct phone screens phone/in-person interviews, drug screens, background check requests, onboarding documents including I-9s, and administer written forklift testing.

Contact clients regarding interview times, call outs, and hours for payroll submission

Submit weekly payroll using various tools including, talent submitter, client supplied, and manual entry.

2019 - 2019 Executive Assistant to the office of the President, Presbyterian Church (USA), A Corporation

Randstad USA, Louisville, KY

•Arranged Zoom conference meetings for A Corporation Board and respective committees; managed travel and event coordination for offsite A Corp Board Meeting in July; prepared all documents needed for board and committee meetings.

•Aided senior leaders with calendar management for meetings and travel needs.

•Prepared needed items for the new president arrival/on-boarding (cleared our old office items, ensured current documents were available for use.

•Reason for leaving – Temporary assignment 5/8/2019 - 8/30/2019.

2019 – 2019 Executive Assistant to the President & CEO

Bardstown Bourbon Company, Bardstown, KY

•Coordinated the professional and personal calendar of the President & CEO

•Arranged all air transportation for offsite meetings and processed expense reports for all corporate receipts on corporate card.

•Coordinated document collection for the board book sent prior to the board meeting; including shipping the books to all board members.

•Arranged all ground transportation for board members for the board meeting

•Reason for leaving – company's expectations not as discussed

JENNIFER R. MCCARGAR Page 2

2016 – 2019 Executive Administrative Assistant to Vice President Product Management Clothes Care and Executive Director of Product Technology Clothes Care

GE Appliances, Louisville, KY

•Assumed role of general contractor foreman during AP1 Clothes Care office renovation for three office suites (Product Management and Technology) including all office furniture selection/installation; management of all electrical, construction, painting, data updates, conference room upgrades (including ordering of all monitors and projectors).

•Managed conference room calendars based on meeting needs as well as creating new calendars for new meeting spaces post renovation.

•Aided in obtaining passports and international visas for all traveling team members in the Clothes Care Product Management and Technology teams, as well as other teams as needed.

•Ordered competitor products for testing purposes and ship to respective facilities domestically and internationally.

•Assisted in the planning and execution of the Technology Picnic, E-Week activities, GEAWN Beer Night/Wine Night, GEAWN Golf Scramble, and additional other community service projects.

•Reason for leaving – Advancement opportunity at Bardstown Bourbon Company

2013 – 2015 Executive Assistant to Chief Operations Officer and Vice President Human Resources Thorntons Inc., Louisville, KY

•Coordinated travel arrangements including corporate jet and commercial airline booking, hotels, and ground transportation.

•Managed on-site and off-site events including retirement parties; team meetings with evening entertainment, meals, and transportation; and community support events (Susan G Komen races in 6 cities)

•Coordinated efforts for

oAnnual General Managers Conference (GMC) - 500 attendees

People logistics management – air/ground transportation for 400; hotel room management of 372 rooms at 2 hotels; creation/distribution of name lanyards with designation of H-Day duties, bus assignments, and assigned seating designation; assisted co-project manager in management of meals, entertainment, and venue décor selections.

oGeneral Managers Advisory Board (GMA) - 40 attendees

managed air and ground transportation; spouse activity coordination during sessions; assisted co-project manager in management of meals, entertainment, and venue décor selections

oStore Support Center Awards Celebration (SSCA) - 250 attendees

managed site selection; collection of award nominations; assisted co-project manager in management of meals, entertainment, and venue décor selections

•Reason for leaving – corporate restructure of position and roles/requirements due to growth

Education and Certifications

• Bachelors of Business Administration degree in Marketing and Management, McKendree University, Louisville, KY; Magna Cum Laude

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