Administrative Assistant Office

Francine Moore

Skills Summary

Self-Starter / Self Motivated.

Ability to work well under pressure.

Efficient Multitasking Ability.

Scheduling / Calendaring / Travel Arrangements.

Extensive Customer and Executive level interaction / communication.

Excellent Organizational skills.

Databases (Access, Adobe).

Microsoft Office (Excel, PowerPoint, Outlook, PeopleSoft, etc).

Email: (Outlook exchange, cc: Mail, etc).

Professional experience

Robert Half Office Team (Contractor) 04/2019-8/2019 Oakland, CA

Alameda Health System (Emergency, Health & Safety)

Administrative Assistant

Support the Environmental Health and Safety Department

Aid in compliance of regulatory requirements

Schedule conference calls

Heavy calendaring

Travel arrangements

Liaison for department

Prepare, edit and proof correspondence

Procurement for supplies

File Management

Provide support in updating policies and reports

Track progress of open and ongoing actions

Bay Systems Consulting (Contractor) 10/2016-2/2018 Berkeley, CA

Lawrence Berkeley National Laboratory (Site Access)

Administrative Assistant III

Work closely with HR regarding new hires

Procurement badge office supplies

Answer phones, reply to emails

Interact with all levels

Troubleshoot badge issues (machines and badges)

Track logs and outcome on issues regarding badges

Confirm all documentation is complete before producing a badge

Assign and track contractors and vendor parking

Maintain, review and update building approvals for Smart sheet

Lawrence Livermore National Laboratory 2/2016- 6/2016 Livermore, CA Administrative Specialist IV

Provide moderately complex secretarial and administrative support

Responsible for procurement regarding office department

Track all purchases for management approval

Follow several department leads calendars

Assist with PowerPoint presentations

Proofread department documents

Manage timecards

Maintain and audit database

DeSilva Gates Construction 2015 – 2016 Hayward, CA Administrative Assistant

Coordinate, track and process of all safety meeting paperwork

Coordinate, track timesheets and VIR’s from Telogis

Handle outgoing expense reports

Review spreadsheet to determine discrepancies

Heavy filing and sorting

Answer phones, screen calls

Process and track all oil samples for all vehicles

Prioritize multiple administrative tasks

Interact with all levels of group

Process AP checks

Organize, maintain and update organization of all vehicle keys

Fujitsu 2008 – 2009 Sunnyvale, CA

Rebate Coordinator

Create Invoices

Account Reconciliation

Process reports and sales tracking

Monthly accounting reports

Provide research and reconciliation of problem accounts

Ensure overall quality of documents received

Maintain agreement files

Communicate effectively with customers representatives and various internal service organizations

KPMG LLP 2000 – 2008 Mountain View, CA

Administrative Assistant

Coordinate Partner’s / Manager’s calendar and communications

Schedule conference calls, meetings, and events as needed (on/off site)

Assist with travel arrangements

Gatekeeper for variance reports

Provide support as to Advisory Partners Managers

Filter emails for two Partners

Facilitate structure for the new administrative assistants in Advisory department

Assist with the deployment of DCM for the Risk Advisory group

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