APAC Hr and Admin Manager
Resume:
MARISTERAL G. BALADJAY
Mercedez Executive Village, San Miguel, Pasig City
******@*****.***
CAREER OBJECTIVE: I would like to develop and work into the level of responsibility where I can make sufficient contribution to the success of the organization. I want to work in an environment that promotes teamwork, provide challenge, independent growth opportunities, add value and innovation to the people.
TECHNICAL SKILLS: QuickBooks, SharePoint, Zoho, iTop, Bamboo HR, HRIS (HR Hub), Payroll System (Payroll Pie), Spend Map, Adobe 7.0, Visio 2000, Corel Draw 9, MS Access, MS Word, MS Excel, MS Power Point, Windows XP
EDUCATION:
CERTIFIED HUMAN RESOURCE PROFESSIONAL
Certified by International Federation of Professional Managers (IFPM) March 2017 Certificate No: 140090
BACHELOR’S DEGREE JUNE 1996 - APRIL 2000
La Fortuna College, Cabanatuan City Philippines
Bachelor of Science in Computer Science (Four-year program) EMPLOYMENT HISTORY:
ECHEZ SOLUTIONS SDN BHD JULY 04, 2018 – PRESENT
JOB TITLE: APAC/BRANCH HR & ADMIN MANAGER
Detailed Responsibilities:
• Partner with Global HR team to update and maintain office policies as necessary.
• Manage full spectrum of recruitment and selection process for Asia Region.
• Work closely with Regional Education Leader on induction and training plan in Asia Region.
• Manage Employee induction, on boarding and off boarding.
• Monitor process Performance Evaluation and provides verbal and written warnings up to suspension and disengagement.
• Provide employees information technology, links, access and reference materials necessary to perform their tasks.
• Accountable for ensuring provision of HR services functions such as Recruitment, Payroll, Communication, Mobility and Total Rewards) and works closely with Global HR team.
• Setting up and reporting of service or process related KPIs
• Leading workforce demand management (including attrition, retention management of allocated staff and hiring of additional staff
• Team up with leaders to help them identify job requirements, recruitment needs and ensure there is progress towards securing requested headcount.
• Analyzes and reports on employment statistics including cost per hire, source of hire, and diversity recruiting initiatives.
• Coaching, counselling, career development, discipline and dismiss employees. Works closely with the management and employees to improve work relationships, build morale, and increase productivity and retention
• Administer employee life cycle HR related transactions (new hires, leave, employee mobility, transfers, promotions, resignations and dismissal), monitor and review Vacation/Sick/Emergency/Medical Leaves for employees in Asia Region.
• Facilitate Employee Exit Interview and Exit Clearance.
• Creating and revising job descriptions.
• Ensures compliance with all local employment laws.
• Establishes and maintains employee records and reports in personal file, Share Point and Zoho.
• Plan in-house or off-site activities, like parties, celebrations and conferences, ensuring that the company has the adequate and suitable resources to complete its activities.
• DOLE representative in relation to mediation, conference or case filed by erring employees in relation to Illegal termination/dismissal etc.
• Manage facilities, security/safety and logistics matters.
• Responsible in ordering and purchasing supplies for office needs across Asia Region.
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General & Administration budget, ensure accurate and timely reporting
• Provide general support to visitors
• Coordination with IT department on all office equipment
• Process renewal of Business Permit, BOI documents submission and yearly update of GIS in SEC.
ROLE DESCRIPTION: Accounting/Finance Assistance
• Coordination with Finance Assistant located in Malaysia related to Payables and Payment due date of all Invoice items such as Internet, Professional Fees of Outsource Accountant in PH, Lawyers, Vendors, and External Auditor.
• Coordination with Controller/Treasure/CFO located in Columbia and USA for all the Contracts, Balance Sheet, General Ledger, Financial Statement, Statement of Management and Financial Responsibilities, Corporate Account in PH.
• Coordination with Outsource Accountant in relation to the preparation of Payroll calculation, 13th month, Final pay, EWT, 2307, ITR, SSS, HDMF, PhilHealth, and BIR.
• Monitor and update Leave credits and balances for the preparation of payroll.
• Payroll helpdesk administrator
• Monitor HMO and Life Insurance (SOA, Invoices, and Contracts)
• Process calculation of Variable Salary with corresponding KPI metrics.
• Process calculation of Incentive Awards on a monthly basis.
• Handles/Manages petty cash, manages company bank account and monitoring of outgoing signed checks
• Manages QuickBooks related to petty cash and expense report RECORDFLOW GLOBAL, INC. MARCH 02, 2018 – JUNE 26, 2018 JOB TITLE: SR. HR/ADMIN MANAGER
• Employee induction, on boarding, off boarding
• Talent Acquisition
• Performance evaluation and Employee appraisal
• Regulatory/statutory compliance
• Company representative in DOLE
• HR reporting and analytics
• Payroll helpdesk administrator
• HR helpdesk administrator
• Manage/Maintain Bamboo HR
• Prepare accounts payable
• Handles petty cash
• Manages company bank account and monitoring of outgoing signed checks
• Leave balance checking
• Attendance and biometrics monitoring
• Manages office maintenance and office procurement
• IT support and Building coordination
• Coordination with HRBP and HR Manager located in India Office
• Directly reporting to VP
CLASSIC SLEEPCARE I.T. SERVICES INC. NOVEMBER 24, 2014 – JANUARY 31, 2018 JOB TITLE: HR / ADMIN MANAGER
• Ensuring compliance with legal, contractual or statutory procedures on personnel management such as recruiting, welfare benefits and contract termination.
• Defining job positions for recruitment and manage the interview process.
• Conduct employment verification and background checks.
• Assist the new hires for on-boarding and orientation process.
• Perform exit interview (resigned employees).
• Manage personnel’s training, assessment, performance appraisal, and promotions.
• Oversee the smooth running of HR-related admin tasks such as holiday management, sick leave, vacation leave, bereavement leave, paternity leave and maternity leave.
• Company Policy updates and revision.
• In-charge for the counselling of employees.
• Properly Investigate and evaluate employee(s) concerns.
• Prepare Offer/Appointment letter.
• Prepare Memo and other various letters and issue to employees.
• Represent the company in legal matters. Attend DOLE- NLRC conference for the case filed by the erring employee(s).
• Prepare Position Paper and Reply (NLRC).
• Maintain, Monitor and update HRIS.
• Maintains and updates company healthcare benefits (HMO).
• Coordinate with sourcing channels (Job Street/LinkedIn/Indeed) for job posting related to hiring requirements or vacancy
• Prepare computation of Salaries including overtime and bonuses.
• Prepare Manila payables and send to HQ (US office) in coordination with U.S. HR Director and Co-CEO.
• Prepare monthly cash balance and bank reconciliation.
• Prepare payments for SSS/PHILHEA LTH/HDMF/BIR (government compliance).
• Directly coordinate with the Country Manager and CEO(Expatriate).
• Act as Executive Assistant to the CEO (prepare payment of Utilities such as electricity, water, cable, internet and monthly rental).
• In-charge for visa appointment (US embassy and British embassy).
• Coordinate with Bureau of Customs regarding Import/Shipment
• Coordinate with External and Internal Accountants (BIR 1601C, 1601E, 2550M, 2550Q, 1702Q, 2316, Yearly Financial Statements and Reports).
• Coordination with the HQ with regards to employee’s performance and attitude towards work.
• Prepare reports for U.S. HQ office.
• Processing and Renewal of Business permit and prepare Annual report to be submitted to BOI. A.K. DE RAMA INDUSTRIAL CONTROL SYSTEMS, INC. FEBRUARY 2012 – SEPT 30, 2014 Mandaluyong City, Philippines
JOB TITLE: ADMINISTRATIVE SERVICES MANAGER
• Coordination regarding training and supervision of staffs.
• Develops and maintain office filing system.
• Coordinate with supervisor and clients.
• Monitor facility for security purposes.
• Organize and facilitate interview and recruitment.
• Perform employee’s performance evaluation and salary appraisal.
• Facilitate weekly and monthly meetings.
• Facilitate/Planning company events, such as venue, hotel, catering and restaurant services.
• Organize bookings and travel arrangement, including airfare, hotel accommodation, food allowance, and transportation allowance.
• Allocating human resources, space, and equipment, such as ACU maintenance, prepare schedule for computer update and repairs.
• Managing records and accounts of the office. Responsible for the computation of salaries, allowances, overtime, utility expenses, office expenses and other payables related to the office.
• Knowledgeable and with experience in accounting function such as payroll preparation, taxation, government mandated remittances and reports (SSS/PHILHEALTH/HDMF).
• Knowledgeable in computations and benefits administration, timekeeping, monitoring company expenses, and reporting finances.
• Processing and Renewal of Business permit.
INSTRUMENTATION & CONTROL SPECIALISTS, INC. NOVEMBER 2007 - FEBRUARY 2012 Unit E., Villa Maria Building,
Barangay Malamig, Mandaluyong City, Philippines
JOB TITLE: OFFICE MANAGER
• Coordinate personnel activities such as hiring, promotions, performance management, payroll, training, and supervision.
• Ensuring office equipment and supplies are maintained. In-charge for Office Supplies that need replenishment such as papers, pens, folders and other equipment like computers, monitors, printers, and other computer peripherals. Call vendor /supplier for warranty of office equipment for servicing in case of major repair.
• Processing and Renewal of Business permit.
• Coordination and follow up with different Vendors.
• Oversee the preparation, negotiation, and review of contracts related to the purchase of equipment, materials, supplies or services.
• Office Expense Tracking and related reports, including monthly utility bills, petty cash, Assigning work and monitoring work performance of staff.
• Modernize and update equipment.
• Keep Track, Maintain and Update Incoming and Outgoing Logbook for different projects, Time Record per project for Man-Hour Expense including Overtime.
• Business and Travel arrangement. Schedule and coordinate meetings or appointment.
• Coordination/Follow-up with various departments, airlines for hotel bookings and flight schedule.
• Interview applicants for initial screening.
• Perform Request for Quotations for various Vendors in the U.S. for different Instrumentation and Electrical Tools. Contact U.S. Vendors for inquiries and follow- up prices, details, and specifications of items needed.
DIVINO & GAVINO LAW OFFICES NOVEMBER 2005 – SEPTEMBER 2006 Ortigas Avenue, Pasig City, Philippines
JOB TITLE: SECRETARY
• Prepare Article of Incorporation and By-Laws for the Incorporation/Registration of the new Company for submission before Security and Exchange Commission.
• Prepare/ Edit Pleadings and other Court Processes.
• Record Incoming and Outgoing Documents, Pleadings, Notices from Government and Private companies.
• Prepare Transmittal and Notarial Work.
• Answer phone with courteous and polite manner, check and distribute faxes.
• Coordinate the flow of information both internally and externally.
• Arrange and confirm appointments
• Communicate verbally and in writing to answer inquiries and provide information.
• Type and distribute minutes of meetings.
• Filing and sorting of documents.
JOLLIBEE FOODS CORPORATION NOVEMBER 2001 - JANUARY 2003 Cubao, Quezon City, Philippines
JOB TITLE: ADMINISTRATIVE STAFF
• Encoding of all administrative and operational reports.
• Safekeeping and Issuance of Office Supply or Equipment needed in the office.
• Preparation and Submission of reports.
• Collecting Man-Hour Report of Service Engineers and Technician.
• Proper Filing and Safekeeping of all internal and external correspondence, reports and individual files.
• Receive incoming calls, manage incoming, and outgoing fax documents.
• Take messages and provide to the appropriate employee. BAYANMAP CORPORATION SEPTEMBER 2000 - OCTOBER 2001 Ortigas Avenue, Pasig City Philippines
JOB TITLE: PROJECT PLANNING STAFF
• Greet visitors and assists guests for an appointment.
• Prepare/Encoding of reports and correspondence.
• Answering written and verbal requests and inquires for information.
• Receiving telephone and personal calls and route them to the proper employees.
• Arrange and confirm appointments.
• Schedule and coordinate meetings and appointments. Maintain office calendar.
• Make travel arrangements following specific instructions and keeps travel itinerary.
• Maintains updated records and files.
PERSONAL INFORMATION:
Age 40 yrs. Old
Place of Birth Brgy. Liberty Hilongos Leyte, Philippines Birthdate April 23, 1978
Civil Status Married
SEMINARS ATTENDED:
August 30 – September 04, 2018
Lynda Online Training Course
Human Resources: Using Metrics to Drive HR Strategy Human Resources: Strategic Workforce Planning
HR as a Business Partner
Strategic Human Resources
May 15, 2017
BEST LEGAL PRACTICES IN DISCIPLINING OR TERMINATING AN EMPLOYEE Business Coach Inc, Quality Business Training
Unit 201 Richbelt Tower, 17 Annapolis St., Greenhills, San Juan City, Metro Manila JANUARY 28 - FEBRUARY 11, 2017
CERTIFIED HUMAN RESOURCE PROFESSIONAL
Certified by International Federation of Professional Managers (IFPM) November 10, 2016
6TH EMPLOYEE FRINGE AND WELFARE BENEFITS
(HR’s Role in Compliance of DOLE/SSS/PHILHEALTH and PAGIBIG requirements December 02, 2015
WORK ATTITUDE S AND VALUES ENHANCEMENT
AIM CONFERENCE CENTER
Benavidez corner Trasierra Streets, Legaspi Village, Makati City, Philippines
Speaker: Coach Randy Esguerra (Chief Life Coach)
November 05-06, 2015
MINI-MBA FOR LABOR LAW COMPLIANCE MANAGEMENT
Astoria Plaza, Ortigas Center, Pasig City
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