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Document Controller

Rawdat Al Khail, Qatar
November 10, 2019

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Rajesh Gangadharan

M/s. UDC, Development Directorate

P. O. Box #26665, Doha, Qatar

Mobile# +974-********

Career Objectives: -

Highly organized individual with 25+ years of experience in Document Control, manage, store and records documents with compliance of company’s regulations and standard. Maintain records management benchmark of best practice, setting up methodology, processes and the resulting data storage and using an electronic records management system. Highlights of Qualifications:-

Proficient with the management and efficient working of the document control management system and ability to design and develop document control systems for the business

Well versed with distributing documents; and tracking and retrieving them on regular basis.

Proficient with maintaining the register entries for all the receipts, submission of document and the correspondence issues with the Clients/Developers/Consultants/Contractors/Vendors

Ensure the effective running of the day-to-day activities compliance with the quality management

Highly responsible, meticulous and co-operative, problem solving, innovative, decision making with exceptional time management skills.

Highly developed computer skills (MS Office and other utilities, etc.) Experience: -

1. M/s. United Development Company, The Pearl Qatar, P. O. Box #7256, Doha, State of Qatar Date of Employment: April ’07 to date / Position: Document Controller

Overall responsibilities of Document Control process in implementing and administering for managing records for The Pearl Qatar and Gewan Island Project, Integrating records management into business systems and processes

Responsible for the documentation processes for design/materials review, construction approvals, etc. (towers/villas/retails shop fit-outs), includes quality control check of design deliverables and documents to make sure all documentation provided by Consultants/Main Contractors/Internal Departments are complying TPQ Regulations accordingly.

Maintaining document control processes for the efficient management and recording of property Development documentations. Did filing and archive documentation for easy to issuance, storage, retrieval and management of documents. Provided full support to the PD’s team and undertook any other ad hoc projects/duties assigned

Verify documents and drawings and registering/distributing of all these documents on time and according to specified level of quality. Maintain a controlled document retrieval system for design/as-built and materials for (tower/villa/retail). Furthermore, set up, maintain, facilitate and expedite internal discipline check in conjunction with the HOD. Coordinate and support colleagues within projects on a day-to-day work.

Time Management skills to priorities daily tasks to meet deadlines, ascertains that issues are attended promptly and efficiently, excellent telephone and communication skills. Curriculum Vitae of Rajesh Gangadharan

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Digitizing all data sets, scanning of all incoming correspondences and manage/develop the sections of Electronic Filing structure and maintain Document Control Centre Technical Library in both Hard & Electronic formats.

Prepare Plot Handover documents for Non-UDC Developers / Owners (Towers / Villas) and Tender Drawings for Towers in coordination with Head of Engineer and various internal departments to verify/confirm the Plot Areas, Levels and Coordinates.

Administer for the Access Pass Application for the Pearl Qatar Non-UDC Developers/Owners, Consultants, Main Contractors workforce. Scrutinize the passes before endorsement of Property Development as per Operations/HHSE requirements ahead to Security for their further process 2. M/s. WS Atkins & Partners Overseas, Doha, State of Qatar June ’06 to March ’07 / Position: QA/QC Coordinator

Formulation and maintenance of Quality Management System (QMS) including System Procedures and Standard Operating Procedures with respect to Company’s Policies and working on enhancing Quality Procedures according to ISO 9001:2000 Standards and managing quality documentation according to Quality Policies and Procedures.

Conducting internal quality audits, root cause analysis of non-conformance, investigation of customer complaints and handling & suggesting management with corrective action for continuous improvement.

Prepare of audit schedule sheet by using static techniques of found non-conformance on each element on periodically. Ensuring the fundamental checks, Inspections, and good working practices in the project to conformance with the contract requirements. Maintain the records of the audit and advise corrective action on the deficiencies found during the audit and close-out of NCR’s.

Ensure controlled close out of projects in a timely manner and ensure that final handover of all related life cycle documentation is transferred to client applications in the agreed formats and prepare project documentation for archive both in hard copy and electronically in line with company and client retention policies.

Provide Project systems, plans and procedures, and guide the sub-project Document Control Coordinators to ensure sound oversight of Contractor and Supplier information management systems and successful handover.

Maintain and keeps update the central filing system (Master copy documents and Superseded documents / drawings as per the discipline) system for easy retrieve and future reference. 3. M/s. Qatar Petroleum, RAG & Flare Mitigation Integrated Project, Doha, State of Qatar June ’04 to May ’06 / Position: Document Controller / Project Secretary

Overall control in the Documentation System, manage in document imaging of identified "Vital Documents", verification of incoming documents pertaining Design Engineering, Vendor, Subcontractors documents/drawings and ensure that the standards/specifications are complied as per QP Engineering Data Coding System.

Provide oversight of contractor Document Control through functional supervision of Site DCC’s, review of document plans, assessment of processes, and issue resolution.

Ensure controlled close-out of projects in a timely manner and ensure that final handover of all related life cycle documentation is transferred to client applications in the agreed formats. Curriculum Vitae of Rajesh Gangadharan

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Set-up Filing Plan of Technical Documents and work instructions for Engineering Records Management System and utilize Electronic Document Management Software for Document Control, Retrieval and updating overall Filing System with defined hierarchical structure.

Interface with all relevant project personnel to ensure documentation and data compliance and ensure that the Document Control Process is followed as per Project Document Distribution Matrix and instigating a proper document review cycle internally prior to Contractor issue and expedite all parties for scheduled deliverables.

4. M/s. Petrofac International Ltd., Sharjah, United Arab Emirates August ‘01 to June ’04 / Position: Document Controller / Project Secretary

Supervised Design Engineering and Vendor drawings documentation, project correspondence filing system through in-house developed Server based Document Management Software Package “Petrocept” for controlling and transmitting documents to Client, Vendor, Sites and Subcontractor in accordance with approved procedures.

Administrate and disseminate all related documentation created, manage in document imaging of identified "Vital Documents" and ensure that the Document Control Process is followed by instigating a proper document review cycle internally prior to Client Issue.

Ensuring the team use the Standard Templates & meet deadlines. Issue & register the Team with the correct Document numbers relating to the Document Numbering System and overall Filing System with defined hierarchical structure.

Involved in setting up of annual Quality Objectives at various levels in different sections and assisting them to develop action plans for achieving the set objectives and targets and Support to the Site Management Team and Regional Office within the area of responsibility.

Generate Reports for overdue Drawings / Document submission by daily / weekly / monthly, Deliverable status report, and various reports required and request by project control. 5. M/s. Al Habtoor Engineering L. L. C., Dubai, United Arab Emirates April ‘98 to August ’01 / Position: Document Controller / Project Secretary

Document Control support functions to the Engineering Manager for a large Multi-National Company. Co-ordinate with Consultant and all Sub-contractors for data transmission and smooth functioning of the projects.

Set-up Filing Plan of Technical Documents and Work Instructions for Engineering Records Management System and utilise Electronic Document Management Software for Document Control, Retrieval and Updating. Marinating As-Built Drawings and Engineering Drawings, Registration and distribution of documents in the company’s EDMS

Coordinate with the Data Entry Operators of technical and non-technical documents to make sure that the information entered are complete and correct. Personal Verification of all Documents / Samples from Sub-contractors in accordance with specifications and requirements and submit to the Consultant for approval and follow-up.

Responsible for implementation of Document Management System, this system enabled the coordination of changes availability of business-critical documents of the project.

Implement Project Quality Plan comprising Method Statements, Inspection & Test Plans, Project Specific procedures, Quality Plan implementation matrix, etc. Adhering to and enforcing company policies and procedures related to document control and performing audits of company processes and areas to confirm compliance with approved control procedures. Curriculum Vitae of Rajesh Gangadharan

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6. M/s. B. H. Al Hussaini Cont. Est., Al-khobar, Kingdom of Saudi Arabia December ’95 to May ’97 / Position: Secretary

Assisting to the Facility Manager and liaise with Section Engineers and Senior Staff in monitoring the day-to-day Work Progress and provide discreet secretarial services for busy Administration Office. Scheduled appointments and maintained accurate, up-to-date confidential Client’s documents and files. Maintain and update Personal Profiles, Attendance’s Records and prepare Time Sheets and Salary Sheets for employees.

Prepare Service Orders, Work Orders, Minor Maintenance Ticket, and Monitoring and Controlling Work Orders and Minor Tickets, Purchase & Material Transfer Orders, Letters, and Personal verification of Articles, checking of Inspection Notes.

Overview all operations including restaurant, housekeeping, and maintenance. Troubleshoot and resolved problems, and handled customer complaints and co-ordinate with Aramco Housing Assignment, Transportation and Aviation Dept. to meet various requirements. 7. M/s. Aryaman Financial Service Ltd., Mumbai, India June ‘93 to October ’95 / Position: Office Assistant / Clerk

Assisting to the Manager and Senior Programmers for developing and implementing new tailor made Software packages.

Typing Business Correspondence, Taking Dictation and Sending Faxes, Receive Telephone calls / messages and Relay to Respective Personal.

Record for all Incoming / Outgoing Faxes, Memos, Letters and Reports. Maintaining Files and Leave Records, Data Entry of all types of information. Apprenticeship Training: -

Having passed my Computer Education, I was worked as an Apprentice Trainee (Part Time) for 18 months (August ‘90 to January ‘92) at ‘Sigma Institute of Engineering Technology’, Kerala, and I had developed a ‘Malayalam Computer Demonstration Programme’ and participated in the Sub. District School Science Exhibition held at Thiruvalayannur Govt. High School from 29 Oct. to 31 Oct. ‘91 Educational Qualification: -

Bachelor of Arts, Calicut University, Kerala, India

ISO 9001:2000 QMS Internal Auditor Training Course, Bureau Veritas Certification, Doha, Qatar

Telephone & Secretarial Skills - Certification Course, Spearhead Training,, United Arab Emirates

Diploma in Computer Applications, Datamation Computer Centre, Kerala, India Personal Details: -

Date of Birth: 22nd

April 1972

Nationality: Indian

Relationship status: Married

Driving License: Light Motor Vehicle (Qatar/India)

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