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Document Control Administrative Assistant

Location:
Rawdat Al Khail, Qatar
Salary:
6000
Posted:
November 06, 2019

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Resume:

Curriculum Vitae

(Technical Document Controller)

Name: Mangondato M. Derogongan

Religion: Muslim Filipino

Language: Bilinguals (English & Arabic text)

Date of birth: August 2, 1981

Email Address: adars2@r.postjobfree.com

Mob: +974********

Summary Qualification:

I worked as a Document Controller in a Various EPC/EPCM Engineering and construction Projects in Qatar Kentz, A total of 13 years’ experience as a Document Controller from the different construction & Oil and Gas project in Qatar which was started from Dolphin Energy Project and Shell Pearl GTL project in Raslafan Industrial City, Sidra Medical Research Center Project (SMRC) and Qatar Gas expansion Phase 2 for Waste Water Treatment project, with a Certificate of Governmental Management Major in Public Administration and Member of Shell Training Program Management and Leadership conducted in Raslafan Industrial City, I have also various experiences in the Philippines for the Administrative & Clerical job in the different government offices and private companies in the Philippines.

I have knowledge of ASSAI Software which was integrated the Documents between engineering and project construction, it would be generate a transmittals and uses distribution matrices, it also generate a summary for project weekly and monthly reports.

Well versed in Microsoft office (Word, excel, Construction Completion Management System CCMS and the power point) both English and Arabic Text.

Expert in Document Management System (DMS) which were manipulating the Data, Documents, and filing system both software and hard copy to organize the documentation.

Handling File Transfer Protocol (FTP) and organizing BUZZAW & ACONEX site file folder software which is managing the uploading and downloading file folder through internet website.

Applying appropriate company procedures to the document control process and maintaining adequate information available on drawings, receipt, letter and related issues.

Maintain standards of HSE and comply with Company’s Health, Safety & Environment

Management System requirements. Take reasonable care of one’s own health and safety

And that of others in the workplace. Follow and maintain Company standards of Quality in

Accordance with Company Quality System requirements.

EXPERIENCES:

Project Document Controller, Qatar Gas Expansion Phase 2, 3&4 Project February 2015 – Current (Qatar Kentz member of SNC Lavalin)

Responsible for the following Task:

Lead the Project document control activities.

Establish and maintain the Project Master Document Control System.

Ensure proper control of all incoming and outgoing documents.

Establish and maintain document filing system with easy identification and access.

Ensure appropriate identification of documents and file folders.

Identify, segregate and file superseded documents.

Shall be the focal point for coordination.

Managing the Project Correspondences and document which should be controlled within Contractor’s Document Management System called as McLaren CW with capabilities to index, schedule and status as well as update latest electronic files of documents.

McLaren CW is a cloud based project collaboration tool and is designed to enhance and manage the exchange of electronic information which is formally produce and issued project documents, drawings or digital files to be uploaded, shared and managed from a central workspace accessible to all relevant project parties.

Project Document Controller, Sidra Medical Research Centre Project, Doha, Qatar February 2009 – 2014 (Company Qatar Kentz)

Responsible for the following Task:

Ensure all incoming and outgoing drawings, documents, letters and transmittals are logged and filed in an organized and timely manner.

Maintain a close working relationship with main contractor and sub contractor's document control departments.

Preparation of feedback report for the submission incoming & outgoing documents submitted to the client.

Adopt filing techniques to ensure that documents can easily find out on the proper filing system both soft copy and hard copy.

Maintaining of all Documents outgoing & incoming between Procurement & Engineering both soft copy, hard copy

Responsible of all Distribution Document for the particular Department and Maintaining Distribution mail for a designated recipient in timely manner

Comply with project document control procedure.

Day to day reporting of the Engineering deliverables and Documents Register

Provide regular update to Engineering Manager on all incoming and outgoing correspondence.

Project Site Document Controller, Shell Pearl GTL and Dolphin Energy Project, Qatar, March 2006 – February 2009 (Company Qatar Kentz)

Shell Pearl GTL project, Raslafan, Industrial City, Qatar

Applying appropriate company procedures to the document control process. Ensuring that adequate information available on drawings and related issues to site

Responsible of all Distribution Document for the particular designated recipient in site

Ensure all incoming correspondences are received by appropriate party/ies.

Day to day reporting of the Site deliverables and Documents Register

Retain hard and soft copies of all incoming and outgoing drawings, documents, letters and transmittals such that any of the above can be easily located.

Comply with project site document control procedure.

Preparation of feedback report and cable gladding and termination of the cable

Administrative Assistant, Data Entry & Secretary, Bureau of Internal Revenue (BIR), Philippines, 2005 – February 2006 (Department of Audit, Philippines)

Preparation of day-to-day correspondence, memos and other office routine communications

Ensure all incoming correspondences are received by appropriate party/ies

Entertain Visitors, telephone calls, and other incoming calls intended for the Revenue District Officer.

Involved in the preparation of correspondence, memo, draft, and other communication to be send by the Revenue District Officer to various private companies and line agencies of the government.

Responsible for the filing of documents, receipts, bills and other financial transaction of the Office

Educational:

Certificate in Governmental Management Major in Public Administration from a refutable University in the Philippines, The Mindanao State University, Marawi City, 2005.

Holder with a Degree of Bachelor of Arts Major in Political Science, Jamiatu Muslim Mindanao, Marawi City, Philippines, 2003.

Certificate in Associate Computer Science and Technology, Major in Software and Excel Program at Mindanao State University, Marawi City, 2001.

Member of Shell Pearl GTL Training Centre for Leadership & Management



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