Data Entry Executive Assistant

JADE WONG **** N PEACH AVE CA ***** 559-***-**** **********@*****.***

Overview

To obtain a position that fits in all of my professional experiences

Professional Experiences

Purchasing/Accounts Payable/Admin, Ultimate Staffing, Fresno CA 11/2018 – Present

Nations Roof Company – 2 months Assignments including full cycle of Accounts Payable, data entry payrolls, creating POs, and answering phone calls.

Valley Children Hospital – 3 months Assignments, Accounts Payable Specialist

Sunrise Medical Company – 7 months Assignments, Accounts Payable Specialist

Purchasing/Accounts Payable/Admin, Cemex Company, Santa Clara CA 01/2016 – 09/2018

Processing a high volume of invoices including coding, entering, GR and posting invoices to SAP

Analyzing the parts and creating a large volume of POs

Creating, entering, and closing work orders in SAP

Entering hours and miles daily for all the trucks driven in the Bay Area

Preparing truck repair reports and contact vendors for an updating on the trucks return

Keeping track of the pickup filter and pickup oil for all the signatures, and send the copies to TSD

Receiving the rating sheets for a total of 202 trucks every month, then log in the spreadsheet and scan the PDF files for the manager to review.

Receiving the ALS Tribology reports, and analyzing. Then scan all the ones that are severe and abnormal for the manager to review.

Making sure all the files are filing correctly including the invoices, time cards, trucks hours and miles, work orders, manifests, environmental copies, ALS tribology analysts, charges and delivery invoices.

Attending to a safety meeting every month

Processing and checking Credit Cards to the Intranet

Reviewing employee’s hours in Kronos for editing and entering the time cards

Entering the time cards into SAP every day for all the Bay Area employees

Document Control Specialist, Oncore Manufacturing Services, Fremont CA 07/2013 – 11/2015

Creating Bill of Materials and entering data into Profit Key

Receiving Engineering Change Order then updating information to Profit key

Creating work number by data entry product structures from excel to Profit Key

Data entry corporation standard cost from large excel sheets to Profit Key

Data entry attrition rate, lot qty, minimum qty, lead time to Profit Key and hours to FSM

Analyzing PO then data entry work orders from DCAF to workflow system

Work closely with quality engineering, materials, and manufacturing to coordinate the interaction specific to documenting appropriate changes to products, protocols, drawings, and specification

Licensed Insurance Agent, Insphere Insurance Solutions, San Jose CA 11/2011 – 04/2013

Providing health & death insurance, life insurance, long term care, and benefits to customers

Accounts Payable Specialist, Oncore Manufacturing Services, San Jose CA 06/2007 – 09/2011

Duties including a full cycle of Accounts Payable

Matching the Purchase orders, Proof of Deliveries, and invoices together for processing

Entering a high volume of matching invoices daily into Great Plains

Analyzing and balancing a high volume of invoices with the PODs, POs, RMAs, and Credit Memos

Printing checks every Friday and sending to vendors

Work closely with controller, purchasing, receiving, RMA, GL to reconciling all the AP accounts

Accounting and Executive Assistant, Landmark Aviation, Richmond BC 03/2005 – 05/2007

Handling all the customers and vendors accounting issues

Analyzing fuel transactions and balancing every day

Booking and co-ordination of all the meetings in the VIP room

Work closely with accounting and executive to make sure all the accounts are balance

Sales Analysis/AP Specialist/ Admin Assistant, Fleming Inc.-C&S Wholesale Grocers, Honolulu HI 03/1999 - 01/2005

Analyzing a very large report of sales margin of income/loss merchandising everyday

Reconciling all the money transactions everyday and deposit to the bank

Work closely with all the accounts in accounts receivable department to accurately balancing everyday

Duties including full cycle of Accounts Payable with a very high volume of invoices and POD

Handling a large phone calls and resolving the problems inside the company and customers

Importing and exporting a large sales in database and send to employees and customers

Creating memos and send to employees and customers

Working with administrations and accounting to make sure sales are balancing

Ordering the office supplies for all the employees

Processing credit applications for the customers

Owner at self-employed, Blue Sky Travel, Honolulu HI 03/1999 - 01/2011

Travel Agency

Retail and wholesale jewelry

Key Skills

Relevant Skill

Accounting, Ten-key by touch, Typing 75 wmp, Filing, Administrations, Inventory counting, Data entry, Computerized, Software, Programs, Accounting systems, Web design, Internet, Intranet, Extranet.

Languages

Fluently in speaking and writing

English and Vietnamese

Education

University of Phoenix

- Phoenix, AZ June 2005

- Bachelor of Science in Business/E-Business

Academy of Learning Busn&Career College

- Richmond, BC Nov 2005

- Certificate in Accounting Computerized

Heald Business College

- Honolulu, HI October 1999

- Associate of Science in Accounting

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