Document Controller

Career Profile

Dennis O. Mazo

* ** *

***************@*****.***

P.O. Box 23693, Doha, Qatar

Mobile No. 5513 4969

Landline No. 4442 6122

Current Role (Document Controller)

Dates November 2012 – 30 April 2019

Job Title – Document Controller

KBR – Doha Expressway Programme Project

Client: ASHGHAL

Project Cost: 90 Billion Qatari Riyals

Location: Doha, Qatar

(www.kbr.com)

A highly experienced Document Controller (over 13 years as a Document Controller). Currently employed in a very busy Programme Management Consultant (PMC) Document Management Group on the multi-billion dollar, Qatar Expressway Roads Building Programme, reporting to the Document Manager and Supervisor. Doha Expressway Programme involves the design and construction of some 30 major road projects for the strategic road network of Qatar. The Project is typically multi lane and dual carriageway with grade separated interchanges. Responsibilities:

Track, update status and follow up for submittals, including Tender Submissions, Prequalification Documentation, Pre & Post Contract documents.

Responsible for registration of outgoing draft correspondence from KBR to the Client (Ashghal) using FCTS & Sharepoint.

Provision of reports on status tracking for PMC Senior Management.

Documentation registration, number allocation, revision control, distribution and transmittal of information involving a User Group over 300 PMC Staff.

Receive and distribute technical deliverables from Consultants & Contractors using online Document Management System IPMS (Integrated Project Management System).

Coordinate with Project QS & Contract Dept. for Commercial documents such as Invoice, Payment Certificate, Technical Tender Document Submission.

Download/Upload documents to/from the online repository Documentum, Webtop. Update the properties/metadata of document.

Responsible for monitoring incoming correspondence from Client

(Ashghal) using their system (FCTS) and upload it in KBR correspondence Management System (Sharepoint)

Download/Upload documents to/from the online repository using Documentum. Update the properties/metadata of uploaded documents. Qualifications

Bachelor of Science in

Business Administration

major in Management

(under graduate – 4th year)

1988-1992

Divine Word College of

Legazpi City, Philippines

Market Sectors

Infrastructure Projects

Oil & Gas Projects

Interior Fit-Out Projects

Office Administration

EDMS Software

Experience

DOCUMENTUM

SHAREPOINT

KBR IPMS (Integrated

Project Management

System)

ASHGHAL FCTS (Formal

Correspondence Tracking

System)

ASHGHAL CDMS

(Consolidated Document

Management System)

PROLOG

ACONEX

MS Office Suite:

Excel

PowerPoint

MS Word

Career Highlights Continued

2 of 5

EDMS using the Documentum & IPMS for deliverables and Sharepoint for correspondence collaboration to Consultant & Contractor in the Projects.

EDMS using the FCTS for correspondence & CDMS deliverables for Client

(Ashghal) documents submission of document to Clients for review and approval.

Dates April 2008 - July 2012

Job Title – Site Document Controller

Qatar Shell Pearl GTL - Project

Client: QATAR PETROLEUM

Project Cost: 1 Billion USD

Location: Ras Laffan, Qatar

(www.linde.com)

Qatar Shell Pearl GTL Project is the biggest Gas to Liquid (GTL) project in the world. Linde AG is the main contractor of 8 units of Air Separation Unit (ASU) and 1 unit stainless steel double-sided Liquid Nitrogen Tank in the Pearl GTL. The project of Qatar Shell takes 4 years to build the Air Separation Unit for the GTL (Gas to Liquid) project in Ras Laffan.

Responsibilities:

Perform Quality checks for the documents submitted by the Contractor according to the Project specific QA/QC requirements/procedures for documentation.

Receive and distribute technical deliverables from Contractors using online Document Management System (Project Correspondence System).

Coordinate with Project QS & Contract Dept. for Commercial Documents such as Invoice, Payment Certificate and others.

Administering Contractors and Subcontractors Material Approval submittals and site query request for review and approval by Linde Personnel.

Updating the marked-up PEFS (Process Engineering Flow Scheme) and Marked-up P&ID (Piping & Instrument Diagram) for site piping supervisor reference and review.

Preparing the submission of As-Built and Red Marked-up drawing for PMC (JGC-KBR).

Preparing the submission of O&M Manual, Manufacturer Data Record and other Vendor documentation to the PMC.

Preparing the System Compilation Manual and Dossiers to PMC (JGC-KBR)

EDMS using Documentum in uploading the documents of the Contractors to be review by the PMC (JGC-KBR).

Previous Employers

Kellog, Brown and

Root, Inc. (KBR) –

Doha, Qatar

Linde AG, Qatar

Branch, Doha, Qatar

Mivan Depa

Contracting LLC,

Doha, Qatar

Al Manat Trading

Establishment

Riyadh, K.S.A

Saudi Cover

Factory Co.

Jeddah, K.S.A

Food Technologies

International Co.

Jeddah, K.S.A

Languages

English

Tagalog

Nationality

Filipino

Visa Details

Qatar ID No. 269********

Validity: March 27, 2020

NOC can be obtain from my

Sponsor

Passport Details

Passport No.P7244884A

Validity: May 20, 2028

Career Highlights Continued

3 of 5

Dates November 2005 – March 2008

Job Title – Document Controller

Museum of Islamic Arts – Project

Client: QATAR PETROLEUM

Project Cost: 100 Million USD

Location: Corniche, Doha, Qatar

(www.mivandepa.com)

The prestigious Museum of Islamic Arts, located in the heart of Doha. The Interior fit out of the Museum is design by Italian designer. The museum glass is the highest – quality of glasswork from enameled glass from Ireland. The lighting is the expensive fiber optic cable use for the projection of the artifacts in the Museum. Responsibilities:

The focal point for the orderly management and control of documents, data and information created and received from the Sub-contractors.

Administering Sub-contractors Material Approval Submittals and site query request for review and approval.

Receive and distribute technical deliverables from Sub-contractors using online Document Management System PROLOG. Coordinate with Project QS & Contract Department for Commercial Documents such as Invoice, Payment Certificates, and others.

Preparing the submission of As-Built and Red Marked ups drawing to PMC

(TURNER Int’l. Consulting Co.)

Preparing the submission of O&M Manual to PMC (TURNER Int’l. Consulting Co.)

Preparing the SCM Manual (System Compilation Manual) and Dossiers to PMC (TURNER Int’l. Consulting Co.)

EDMS using Prolog in uploading the documents for the Contractors material and drawing review and approvals.

Dates November 2001 – November 2005

Job Title – Executive Secretary

Al Manat Trading Establishment

Riyadh, Saudi Arabia

Responsibilities:

Typing letters memos, taking dictations, verbal instruction and organized systematic filing.

Arrange ticket schedule for the Executive Director in traveling abroad.

Arrange appointment/schedule for the company staff.

Maintaining incoming and incoming faxes, reports and letters for easy retrieval and systematic filing.

Administering incoming phone calls from Clients and consignees of the company.

Career Highlights Continued

4 of 5

Dates August 1995 – January 1999

Job Title – Secretary of Plant Manager/Computer

Operator

Saudi Cover Factory Company

Jeddah, Saudi Arabia

Responsibilities:

Arrange a schedule of appointments for the Plant Manager.

Distributing incoming & outgoing correspondence and faxes.

Maintaining incoming and incoming faxes, reports and letters for easy retrieval and systematic filing.

Administering incoming and outgoing telephone calls from Clients Dates April 1993 – April 1995

Job Title – Secretary / Office Clerk

Food Technologies International Company

Jeddah, Saudi Arabia

Responsibilities:

Arrange a schedule of appointments for the Plant Manager.

Distributing incoming & outgoing correspondence and faxes.

Maintaining incoming and incoming faxes, reports and letters for easy retrieval and systematic filing.

Administering incoming phone calls from Clients and consignees of the company.

EDMS TRAININGS / SEMINAR ATTENDED

DOCUMENTUM

SHAREPOINT

KBR IPMS (Integrated Document Management System)

KBR WTT (Web Transmittal Tool)

ASHGHAL, Tower 2, West Bay (January 25, 2013)

KBR Programme Document Management System

Career Highlights Continued

5 of 5

CTS (Corresponding Tracking System)

Ashghal, Tower 1, West Bay (January 15, 2015)

ASHGHAL Correspondence Tracking System

FCTS (Formal Corresponding Tracking System)

Ashghal, Tower 3, West Bay (March 02, 2018)

ASHGHAL Correspondence Tracking System

CDMS (Consolidated Document Management System)

Ashghal, Tower 3, West Bay (Oct 02, 2018)

ASHGHAL Document Management System

Basic Life Support / First Aid (Hamad International Training Center) Course Code No. 5951/643-13/BLS-1233

HSE Fire Warden

Ashghal Tower 2

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