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Executive Assistant Administrative

Location:
Calgary, AB, Canada
Posted:
November 02, 2019

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Resume:

PROFILE

An enthusiastic administrator experienced working with executives in a supporting role providing exceptional customer service to both internal and external clients. A team player who enjoys working in a challenging, high-energy environment. Recognized for the ability to quickly grasp new ideas and situations, while effectively resolving any challenges and following up with all stakeholders. A proficient, and proactive professional with the capability to work autonomously while still delivering high quality work as well as consistently keeping business relationships positive and strong, without losing sight of the details.

SKILLS SUMMARY

Intermediate to advanced level MS Office (Word, Excel, Outlook, PowerPoint, Visio), Quick Books.

Effective communication skills, demonstrated while coordinating meetings and events for executive teams.

Analytical/problem-solving skills in planning client events, trade shows and international travel.

Planning/Organization – successfully coordinated internal moves and events within IT and Oil/gas project environments.

Project Management certification from Southern Alberta Institute of Technology.

PROFESSIONAL EXPERIENCE

ADMINISTRATION

Proficient in fielding a high volume phone and in-person client inquiries providing a high level of customer service

Highly skilled in managing complex executive calendars and international travel arrangements

Strong ability in arranging meetings with potential clients, providing market research and corporate profile summaries, agendas, and catering

Compiled and distributed weekly, monthly, and quarterly reports for executives

Proficient in compiling expense reports, including expense receipts

Talented in working with clients, co-workers and suppliers with a high-degree of professionalism, diplomacy and courtesy

Coordinated and tracked training for staff and clients

Compiled and distributed various presentations

Coding of purchase orders, invoices, and company purchases

Input and approved time sheets

Proficient in creating policies and procedures

Documented accounts receivables

Managed client lists

Created and maintained various filing systems

Coordinated and attended various customer/employee functions, milestone events

Managed vendors and suppliers

Created and updated client information

“Go To” person for all office needs as well as personal tasks as requested.

COMMUNITY INVOLVEMENT

Volunteer with Interfaith Food Bank, Cancer Society, Folk Festival, Blues Festival

EDUCATION

Project Management Certificate, SAIT Polytechnic (2007) – Calgary, AB

Human Resources Management Program, Algonquin College (1982 - 1985) – Ottawa, ON

Certifications:

Accounting/Bookkeeping (Present) Customer Service Technician (Present)

Construction Safety Training (2013) Standard First Aid/CPR (2013)

Principles of Health & Safety Management (2013) SECOR 2013)

Introduction to HTML & CSS (2013) Minute Taking (2012)

MS Project Levels I & II, SAIT (2007) Negotiation Skills, SAIT (2007)

Emotional Intelligence, SAIT (2007) Leadership Skills, SAIT (2007)

EMPLOYMENT HISTORY

Winters Instruments 2018 - 2019

Sales Coordinator (contract)

Red Maple Engineering 2015

Receptionist/Administrative Assistant (part time)

Oxford Properties 2014 - 2015

Office Coordinator

Sherlock Septic Services 2013 – 2014

Executive Assistant to the president

Energy Resources Conservation Board (Contract) 2012

Executive Assistant to the CIO

AMEC (EPC) 2011-2012

Senior Project Administrative Assistant to the Executive Vice President

Ziff Energy Group 2011

Executive Assistant to the CEO

Canada Revenue Agency (CRA) – Compliance Systems Redesign Project (Contract) 2008 - 2010

Project Administrator

NovAtel Inc. (IT) 2005 - 2006

Senior Administrative Assistant to the VP of Aviation and VP of OEM

Honeywell 1998 - 2005

Sales Administrator/Project Manager, Office Manager, Senior Project Administrator



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