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Administrative Assistant Manager

Location:
Rawdat Al Khail, Qatar
Salary:
6500
Posted:
November 02, 2019

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Resume:

* ******** ****

The Recruitment in charge

Human Resources Department

Doha, State of Qatar

Subject: Job Application for the post of Document Controller / Secretary / Admin Support

Respected Sir / Madam,

I am writing to offer my candidature in your reputed organization, and hereby submit my resume for your kind consideration. I consider myself an enthusiastic team player with excellent organizational and administrative skills with the ability to coordinate efficiently with respect to confidentiality.

With more than sixteen years' varied experiences in fields such as projects, events/facilities, sales/marketing, logistics/transportation and healthcare, I am confident that I can make a significant and valuable contribution to your organization if given the opportunity. I have seven years’ experience with an international consultant and I have worked on major infrastructure projects. I can join immediately and my RP is transferable (NOC). Notice period: Immediate

Thanking you in anticipation.

Yours faithfully,

Mohamed Jassim

Please find attached herewith, my curriculum vitae for your kind perusal.

MOHAMED JASSIM

P.O. Box: 20344, Doha - State of Qatar

Cell: +974 - 5505 9905 / 7717 9221

adaqnk@r.postjobfree.com

Curriculum Vitae

Education

• Bachelor’s Degree in Business Administration

Work Experience

Crown Consult, Qatar Document Controller (Sep 2017 - Present) ARCADIS / Hyder Consulting International Ltd., Qatar Document Controller (Jul 2012 - Aug 2017) Fine & Country International Realty Qatar Sales Coordinator (Apr 2011 - Jun 2012) Intesco Transport & Trading W.L.L. Operations Manager (Jan 2007 - Apr 2011) Mitsubishi Corporation Qatar Cable Project Office Administrative Assistant (Oct 2005 - Dec 2006) Losail International Circuit Operations Officer (Feb 2005 - Aug 2005) SIEMENS Medical Solutions, Qatar Administrator (Jun 2003 - Aug 2004) Project Experience

• Qatar Trip Generation and Parking Rates Manual; Client - Ministry of Transport & Communication

• Updating Transportation Master Plan for Qatar (TMPQ) - Package 1: Data Collection, Inventories and Surveys; Client - Ministry of Transport & Communication

• C827, Pre - Contract Professional Consultancy for Design Services for Proposed Pumping Station,

(PS25/9A); Client - Ashghal

• Education City; Client: Qatar Foundation

• C2 (Contract 2, Local Roads and Drainage for Area 3 Doha North); Client: Ashghal (DN001, DN71, DN107 and DN29)

• CP09/P60 Al Khor Highway & Lusail Arterial Roads; Client: LREDC / Ashghal

• Qatar Integrated Railway Project (QIRP) - Gold Line Underground (Architectural Finishes); Client: QRAIL / ALYSJ JV

• Cable Laying Project; Client: KAHRAMAA

Core Skills

• Document Controller / Project Support / Admin Support

• Administrator / Coordinator

• Operations / Management

• Procurement

• Realty Marketing / Facilities Management

Computer Proficiency

• Well versed with Internet & E-mail, MS Windows, MS Office, Adobe Acrobat etc.

• Aconex

• Microsoft Sharepoint

• Documentum

• Projectwise

• Microsoft

• Sharepoint

Page 3

Attributes

• Excellent communication skills in English (written / spoken).

• Ability to provide administrative support to senior management team.

• Strong interpersonal skills and ability to deal with people at all levels.

• Excellent organizational skills, attention to detail, ability to problem solve, multi-task and prioritize.

• Strong initiative and excellent follows through.

• Establish effective public relations with clients and guests.

• Willing and able to create record keeping and tracking systems.

• Proficient in all aspects of office administration.

• Ability to work independently.

• Able to work well under pressure, flexible & quick to learn.

• Strong internet research skills.

Languages

• English - Fluent

• Arabic - Beginner

• Malayalam – Fluent (Native)

• Hindi - Fluent

Personal Details

Nationality: Indian

Date of birth: 21 March, 1981

Passport No: L6650349

Qatar ID: 281********

Interests: Reading, Movies, Technology and Music

Visa Status

Valid Work Visa (Transferable / NOC)

Notice Period

One Month

Driver’s License

Holds Valid Qatari Driver’s license

References

Kamran Shah (Project Manager) Crown Consult +974-****-**** (Qatar) David Yau (Project Manager) Hyder Consulting / Arcadis

+974-****-**** (Qatar) /

+973-****-**** (Bahrain)

Abdulla Al Salah (Deputy PM) Hyder Consulting / Arcadis +974-****-**** (Qatar) Yousef Saleh (Technical Manager) Siemens Medical +974-****-**** (Qatar) Amer Farawi (Project Manager) Mitsubishi Corporation +971-****-**-*** (UAE) Page 4

Professional History

1. Currently working as Document Controller at Crown Consult, Qatar

(September 2017 - Current)

Principal duties:

• Set up, copy, scan and store documents

• Check for accuracy and edit / format documents

• Create templates

• Manage requests for documentation

• File documents in physical and digital records and ensure appropriate storage

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• To liaise with and distribute project related information with all levels of the project team and potentially external parties

• Manage the processes around documentation within the organisation

• Maintain confidentiality around sensitive documentation

• Facilitate submission of all documents to respective departments through regular audits on corporate documents.

• Scrupulously evaluate and validate all documents to enable document control.

• Ensure adherence to established operating procedures during documents submission.

• Implement submission of all documents within time and quality parameters.

• Review and update technical documents (e.g. manuals and workflows)

• Retrieve files as requested by employees and clients

• Manage the flow of documentation within the organization

• Prepare ad-hoc reports on projects as needed

• Collect, scan and upload documents following set procedures

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system

• Use Document Management for everyday operations, maintenance and quality control

• Notify personnel of updated document versions and how to access them

• Print and distribute documents as necessary; Distribute project-related copies to internal team members.

• Work with documents and records across various departments. Projects:

• Qatar Trip Generation and Parking Rates Manual; Client - Ministry of Transport and Communication

• Updating Transportation Master Plan for Qatar (TMPQ) - Package 1: Data Collection, Inventories and Surveys; Client - Ministry of Transport and Communication

• C827, Pre - Contract Professional Consultancy for Design Services for Proposed Pumping Station, (PS25/9A); Client - Ashghal

Page 5

Professional History (continued)

2. Document Controller at ARCADIS / Hyder Consulting International Ltd., Qatar

(July 2012 - August 2017)

Principal duties:

• Set up, copy, scan and store documents

• Check for accuracy and edit / format documents

• Create templates

• Manage requests for documentation

• File documents in physical and digital records and ensure appropriate storage

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• To liaise with and distribute project related information with all levels of the project team and potentially external parties

• Manage the processes around documentation within the organisation

• Maintain confidentiality around sensitive documentation

• Facilitate submission of all documents to respective departments through regular audits on corporate documents.

• Scrupulously evaluate and validate all documents to enable document control.

• Ensure adherence to established operating procedures during documents submission.

• Implement submission of all documents within time and quality parameters.

• Review and update technical documents (e.g. manuals and workflows)

• Retrieve files as requested by employees and clients

• Manage the flow of documentation within the organization

• Prepare ad-hoc reports on projects as needed

• Collect, scan and upload documents following set procedures

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system

• Use Document Management for everyday operations, maintenance and quality control

• Notify personnel of updated document versions and how to access them

• Print and distribute documents as necessary; Distribute project-related copies to internal team members.

• Work with documents and records across various departments. Projects:

• Education City; Client: Qatar Foundation

• C2(Contract 2, Local Roads and Drainage for Area 3 Doha North); Client: Ashghal (DN001, DN71, DN107 and DN29)

• CP09/P60 Al Khor Highway & Lusail Arterial Roads; Client: LREDC/Ashghal

• Qatar Integrated Railway Project (QIRP) - Gold Line Underground (Architectural Finishes); Client: QRAIL / ALYSJ JV

Page 6

Professional History (continued)

2. Worked as Sales Coordinator at Fine & Country International Realty, Qatar

(April 2011 - June 2012)

Job Description:

• Coordinating between sales team and clients.

• Uploading properties’ images and details to Fine & Country website.

• Posting advertisements on local websites and newspapers of properties.

• Preparing tenancy contracts, marketing contracts with property owners.

• General office duties and tasks. Correspondences and document control.

• Assisting the sales team.

• Attending to tenants’ maintenance requests and coordination with maintenance team.

• Attending to queries from prospective clients and follow up. 3. Worked as Operations Manager at Intesco Transport & Trading W.L.L.

(January 2007 - April 2011)

Job Description:

• Supervising day-to-day operations of the fleet.

• Coordinating between clients and drivers.

• Purchase of parts and consumables.

• Collection and keeping of daily job records.

• Maintenance and preparation of vehicles for road permit renewal.

• Day to day general maintenance and purchase of spare parts required for repair / maintenance.

• Follow up of invoices and payments.

4. Worked as Administrative Assistant at Mitsubishi Corporation Qatar Cable Project Office.

(October 2005 - December 2006; Project Period)

Job Description:

• General office duties and tasks.

• Correspondences and document control.

• Preparation and submittal of documents to clients / subcontractors.

• Basic network and IT related tasks.

• General errands.

Project:

• Cable Laying Project; Client: KAHRAMAA

Page 7

5. Worked as Operations Officer (Paddock Team) at Losail International Circuit.

(February 2005 to August 2005; Temporary Position) Job Description:

• Assisting the Paddock management team.

• Preparation of pit boxes, porta cabins and other arrangements for racing teams.

• Inventory and supervision of assets and facilities.

• Cleaning supervision.

• Following up of orders and deliveries in coordination with purchase dept. and suppliers.

• Preparation of tracks and porta cabins during special events (quad bike races). 6. Worked as Administrative Assistant at SIEMENS Medical Solutions, Qatar.

(July 2003 to August 2004)

Job Description:

• General office duties and tasks

• Coordinating with engineers and HMC

• Ordering and follow up of spare parts for Siemens medical equipments

• Correspondences and document control

• Assisting in preparation of tender documents

• Coordinating with Siemens regional headquarters for technical, HR and other matters Project:

• Al Amal Oncology Hospital; Client: Hamad Medical Corporation



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