Lourdes P. Capili
Email : firstname.lastname@example.org
Address: Al Yarmouk Bin Omran Doha,Qatar
An enthusiastic and hardworking professional with over 11 years extensive HR and Admin experience, exceptional analytical problem solving, management skills and proven expertise in policy and procedure.
Experience in Payroll and Benefits/Compensation Administration. Knowledgeable SAP system and WPS Payroll - Creating and uploading Files.
Dynamic and performance-driven administrative professional with expertise on records management, Preparing Human Resources documents, like employment contracts and new hire guides, employee letters, and actively involved in recruitment by preparing job descriptions and coordinating the hiring process, assisting in performance management processes, payroll processing and completed accurate calculation and processing of payroll.
Maintains management human resource policies and procedures.
Manage a range of general administrative and specialized tasks in a timely and accurate manner.
Self-motivated with the ability to excel in a fast-paced environment, communicate effectively at all levels, manage competing priorities and adapt readily to new challenges.
A result oriented and determined to continually improve, effective organization and execution skills. CAREER OBJECTIVE
To seek any related HR or Admin position/Document Controller/Supervisor to integrate and exercise my skills in the field of administration and to provide a major contributions to the company and to render good quality service with all my ability and integrity towards achieving the organization's set goals and a career advancement opportunity that will challenge my skills.
KEY STRENGHT and SKILLS
Excellent organizational skills and ability to prioritize multiple activities and objectives in a rapidly changing environment.
Detail-oriented and possess an excellent interpersonal and communication skills, strong leadership and management ability.
Flexibility to respond to a range of different work situations.
Proficient in time management. Working within strict deadlines.
Knowledgeable in administrative proceedings.
Confidential Information Management
Responsible and efficient.
Committed to delivering a high level of customer service, both internally and externally.
Proficient in MS applications (Word, Excel, Outlook and Internet) WORK EXPERIENCE
I. PRIME CONTRACTING and TRADING S.P.C. (Prime Lands Real Estate Development L.L.C sister company) HR Officer
February 2, 2014 to September 2, 2019
HR - Duties and Responsibilities
General Day To Day Responsibilities:
Support the development and implementation of HR initiatives and systems.
Support the management of disciplinary and grievance issues.
Record employees ticket expenses.
Monitor benefits paid to all employees.
Prepare and monitor travel document of employees going for annual/personal leave.
Monitor and update employees to expire such as QID, Passport, Heath Card and Contract.
Respond to employee's queries on benefits, leaves, cash advance and other matters.
Collect documents from employees as per standard checklist.
Manage the filing, storage and security of documents.
Coordinate with travel agencies for client booking and reservations.
Prepare paper works for HR Policies, memos and letter such as employment certificate, salary certificate, warning letters, memos and bank related transaction.
Distribute and store correspondence.
Response to emails related company request and inquiries.
Coordinate with outsource company regarding their man power supplies.
Liaise with Managers regarding employee request and queries.
Coordinate with Foreman about employee to travel and other related matter.
Scan documents of all employees.
Perform internal and external office communication: email and other written correspondence (to include general clerical responsibilities).
Work as a team with colleagues with the HR and Admin department and other Department.
Perform other related duties as required by the HR and Admin Manager and Management. Record Maintenance
Organizes and maintains HR filing system: ensures accuracy and completeness of confidential files and employees records from time to time according to policy and legal requirements in HRMS and employee files.
Complete required documents from employees after joining and manage filing, storage and security.
Updating and maintaining employee benefits, employment status and similar records.
Receive the request from Employees like employment certificate, salary certificate, leave forms, cash advance and ESOB.
Maintain human resources records by recording new hires, transfers, terminations, resignations, changes in job classification, merit increases, tracking vacation and sick leaves.
Maintaining records related to disciplinary actions and performance reviews.
Performing payroll/benefits-related reconciliations.
Performing payroll and benefits for yearly audits.
Completing termination paperwork.
Maintain historical human resources records by keeping past and current records.
Manage, organize and report data related to employees and management leave.
Monitoring all employees documents to expire such as Passport, QID, Health Card.
Monitoring expiry of all Company documents.
Prepare Monthly Expenses Reports for renewal of QID and Health Card. Recruitment /New Hire Employee
Generate offer letter and preparing job descriptions and coordinating the hiring process, posting ads, assisting in performance management processes and managing hiring process.
Preparing new employee files.
Collect documents from employee as per standard checklist.
Coordinate with the PRO ( Mandoop ) regarding the needed procedures for newly hired employee such as medical examination, finger print and contract.
Payroll and Benefits Administration
Supervise and Prepare payroll for all the employees (SAP and manually - Staff and Outsource)
Checking the encoded hours done by the encoders.
Processing payroll, which includes ensuring vacation and sick leave are tracked in the system or HR records.
Answering payroll questions.
Facilitating resolutions to any payroll errors if there is.
Calculate Payroll monthly per site expenses.
Prepare / Upload WPS monthly payroll.
Encoded manually the hours for monthly payroll of manpower supply and Staff.
Calculating Monthly Extra hours expenses (work done after 10 hours).
Record and monitor employees cash advance, payments and other deductions such as vehicle violations.
Provide input such as attendance summary, leave summary, sick leave, and other deductions to payroll employee wise in specified format for processing payroll.
Ensure that salary slips are distributed to employees.
Calculate and prepare employee benefit to receive.
Prepare and submit reports to Accounts Department of all related payables to all employees such as yearend ESOB report for yearly auditing.
Ensure that final settlement is done within the standard agreed timeline and as by the law. Attendance and Leave Management/Ticket Eligibility
Track the attendance of all the employee and staff.
Track leaves data base, eligibility, availed and closing balance of all employees.
Track employees ticket eligibility.
Track employee record of sick leaves.
Provide this information on monthly basis for payroll input. ADMIN - Duties and Responsibilities
Monitoring and maintaining office supplies, orders replacement supplies as needed.
Creating, updating and maintaining records and databases of personnel records.
Updating office policies and procedures as needed.
Organize a filing system for important and confidential company documents.
Preparing travel arrangement for employees, office staff and managers.
Monitoring staff attendance.
Produce and distribute correspondence memos, letters, emails and forms.
Provide information by Answering queries and request of employees and clients.
Carry out administrative duties such as filing, typing, copying, scanning..etc.
Handle sensitive information in a confidential manner.
Coordinate office procedures.
Reply to email, telephone or face to face inquiries.
Maintain up-to date employee holiday records.
Carry out other duty if needed.
II. ALFINIQIA CONTRACTING AND TRADING COMPANY
Prime Contracting S.P.C. sister company
March 8, 2008 to February 1, 2014
Senior Administrative Assistant
Duties and Responsibilities:
Responsible for setting up and maintaining numerical, alphabetical and subject files
Maintaining administrative and personnel services such as Visas, Health Insurance, Leaves etc..
Composed correspondence, reports and memorandums by using computers and standard desktop software.
Supervising and preparing monthly payroll.
Calculate and prepare employees benefits (End of Service) to pay.
Managing the filing, storage and security of documents.
Coordinating with travel agencies for client booking and reservations.
Performs facilities management and general office duties like ordering supplies and maintains the records of management system.
Responsible for providing administrative and secretarial support for managers like assisting visitors and answering telephone calls.
Manage update office files, documents and records in alphabetically, numerically or in accordance to its nature and classification
Done other duties as needed.
III. SECONDARY SCHOOL TEACHER
September 2, 1992 to January 31, 2008
Permanent Mathematics Secondary School Teacher and Designated Records Officer Sta. Catalina National High School- Government School Philippines June 1989 to March 1991
SECONDARY SCHOOL TEACHER
Tayabas Western Academy-Private School Philippines Duties and Responsibilities:
Provide teaching methods applicable to the learning abilities of the students.
Educate and strictly follow the curriculum required by the department of education.
Evaluate students’ intellectual capabilities and other related activities.
Attended to seminars.
As assigned chief adviser of the first year level, design activities, invites guest speaker, and supervise the overflow of the activity for the success of the program.
Creating a classroom environment conducive to learning by employing a variety of appropriate teaching strategies.
Creating and enforcing classroom discipline plan.
Communicating with parent to encourage participation in their child’s learning experiences. ACADEMIC QUALIFICATION
Bachelor of Science in Secondary Education, Major in Mathematics, April 1989, Philippines
Accounting Course Training Course (Doha) - November 23, 2018
Caregiver 1 and 2 Training Course (Doha ) - November 23, 2018
9 Units Master of Arts in Education, Specialization –Mathematics Manuel L. Enverga University Foundation
Lucena City Philippines
6 Units in Master of Arts in Education, Specialization- Management Philippine Normal College Manila Philippines
PROFESSIONAL BOARD EXAMINATION FOR TEACHERS (PBET) Passer December 10, 1989
Professional Regulation Commission
Prime Lands Real Estate Development Prime Contracting Doha Qatar
Mobile Number: 30202026
Name: Lourdes P. Capili
Marital Status: Married
Visa Status: Transferable Working Visa with NOC
I hereby certify that the above information is true and correct to the best of my knowledge and belief. LOURDES P. CAPILI