EA ADMINISTRATION & ACCOUNTS
Expertise in efficiently providing human resource, accounting & administrative support & Facility support to the company executive team pertaining to office operations management, delivery, logistics, reception handling, guest relation & appointment scheduling, billing & invoicing, handling correspondence, documenting & filing vendor and contract management, security & housekeeping etc.
Skilled in maintaining executive's appointment schedule by planning & scheduling meetings, conferences, teleconferences, and travel
Capable of creating an effective working environment and administering work processes (managing ledger book, processing invoices, preparing & reviewing account payables/receivables etc.) ensuring compliances with organization’s requirements
Deft in researching & collecting data to prepare documents/reports for review & presentation by board of directors, committees, and executives
Instrumental in maintaining customer confidence & protecting operations by keeping information confidential, and accomplishing projects by assigning work to clerical staff & following up on results
Adept in planning & coordinating all office installations & refurbishments, and managing the upkeep of equipment & supplies to meet organizational requirements
Ability to review & filter all incoming & outgoing mail, calls, emails, and faxes, update& maintain existing contact lists, and number crunching
Strong time management skills with ability to manage multiple initiatives, to prioritize & reprioritize activities
An exemplary communicator with excellent management skills and ability to interact effectively with people at all levels
Proficient in CRM & ERP, Siebel, Tally, QuickBooks, POS, and other Computer and IOS and Android apps
Castle Realtors Pvt.Ltd. Mumbai
Senior Executive Assistant & Hr/ Admin to MD 2009 to 2018
Worked Under – Mr. Nisar Patel Dudhwala – President & Director.
Streamlined day to day work of the Boss by scheduling internal HOD meeting & external meeting with the concerned solicitor & consultants, preparing agenda & project list in coordination with the concerned department, following-up email, messages, call management, incoming and outgoing call log, execution, supervision and event coordination of personal household affairs, guest relationship.
Was responsible for calendar/task management, guest relationship management, and redressal of public grievances.
Made necessary note to Director on important confidential reminder.
Actively coordinated & collected feedback from HOD of the concerned Department in absence of the Boss, and recorded, filed, and provided special instruction accordingly.
Oversaw the maintenance of office equipment, and managed Internal Travel Desk including handling travel arrangements.
Served as a point of contact with employees & clients, recruited new staff.
Performed various accounting related duties like posting entries general ledgers, preparing/maintaining financial reports/records, preparing & analyzing budgets, and general bookkeeping.
Prepared various lists like call log list, task pending list, employees & client personal grievances list, and follow-up list.
Managed billing activities, accounts payables/receivables, issuance of credit/debit note, and petty cash & suspense accounts.
House no 56/c, Aramnagar Part One, 7 Bungalows, Andheri West, Mumbai - 400061
An accomplished Executive Assistant & Coordinator with a successful career spanning 29 years with exceptional ability to organize a daily workload by priorities and provide general administrative support to the executive team; proven track record of efficiently managing mostly business related tasks for the team such as creating reports, organizing travel & accommodation, taking minutes, and other organizational tasks. Preparing or updating employment records, related to hiring, transferring, promoting, and terminating and explaining policies and procedures and laws of the company to the new employee on behalf of the Ceo/Md.
Documentation & Reporting
Budgeting & Cost Optimization
Intelenet Call Centre Mumbai
Executive Assistant to the Project Manager 2008 to 2009
Worked Under – Madam Pooja Gupta – Chief Project Manager-Vodafone Qatar (India)
Streamlined day to day work of the Chief Project Manager by scheduling client meeting & internal departmental meetings, preparing agenda & project list in coordination with the concerned department, following-up email, messages, & call management, filtering and scanning, replying to the emails and messages, calendar appointments and e tasking and events
Actively coordinated & collected feedback from concerned team leader and mentors in absence of the Chief Project Manager
YateemAirconditioning LLC Bahrain
Executive Assistant cum Secretary cum Administrator 2007 to 2008
Worked Under – Mr. Joseph Moosa - CEO (French National)
Performed various daily duties like assisting CEO in planning & distributing information, managing daily/weekly/monthly agenda & arranging new meetings & appointments, conferencing with clients through audio/video call as required, sourcing & providing orders/instructions to the various departments in absence of CEO etc.
Was responsible for calendar/task management, guest relationship management, and redressal of public grievances
Actively coordinated & collected feedback from HOD & Supervisors of the concerned department in absence of the CEO, and recorded, filed, and provided special instruction accordingly
Oversaw the maintenance of office equipment, and managed Internal Travel Desk including handling travel arrangements
Laxmi Creation Mumbai
Executive Assistant / Secretary / Administrator 2004 to 2007
Worked Under – Mr Laxmichand Cheeda – Owner
Facilitated accounting & invoicing, and executed sales orders
Scheduled meetings with the clients and visited clients’ location if necessary
Prepared various reports like daily sales report, clients’ grievances’ report etc.
Managed administrative responsibilities like monitoring the employees, instructing/supervising housekeeping staff, inventory management, collection of outstanding payments, and resolving disputes if any
Namility Trading Est. Bahrain
Executive Assistant / Secretary cum Administration 2000 to 2002
Worked Under – Mr. Hussein Namility - President & Director – Bahraini National
Scheduled foreign client calls on stock investment & trading
Generated bill of ice delivery and updated the same in the sales report
Monthly administered the inventory regarding trade goods, and monitored recovery & payments
Contributed in HR related jobs like managing employee vacation list including their benefit report
Essa Al Majed Est. Saudi Arabia
Executive Assistant / Secretary 1991 to 1999
Worked Under – Mr. Essa Abdullah Al – Majed – President & Director – Saudi National
Worked on quoting & re-pricing of the required items
Coordinated & collected supplies from the market for next day delivery
Worked Under – Mr. John Brown – CEO – American National
Conducted research work and accompanied Boss on the concerned site inspection
Noted the specification of the required items, if possible, ordered it from overseas, and reported to Boss
Sorabji Khurshedji& Co. Mumbai
Office Executive Assistant / Accounts Clerk 1987 to 1990
Worked Under – M rSorabji Gazdar and Soli Gazdar - Proprietors
University of Mumbai
Computer Skills –
Well versed with Microsoft Office.
Well versed with G Suite.
Knowledge of Tally
Management Skills –
Certified Society Manager
(Ceritification of- SJ Proman Mumbai)
Date of Birth: 4th October 1965
Languages Known:English, Hindi, Marathi, & Urdu