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Executive Assistant Administrative

Location:
Manteca, CA, 95336
Salary:
65000
Posted:
October 31, 2019

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Resume:

Rolanda Prince

408-***-****

PROFESSIONAL SUMMARY:

I have several years of Office Administration, Executive assistance experience. My immediate goal is to obtain a challenging and responsible Administrative Support position, in a structured office environment, where my accomplished administrative skills, personal initiative and focused resourcefulness, can contribute to the continued success of a company.

SKILLS:

Proficient in: SharePoint, Taleo, Workday, PowerPoint, Word Perfect, Excel, MS Office Suite, Visio, Access, CRM, SRM, Access Enforcer, SAP Programs, Org Plus, supervision and most office technology. Professional, highly organized, versatile, flexible, independent, ability to work at all levels, a team player, quick learner, great oral and written communication skills. I am an Office and event Coordinator.

EXPERIENCE:

SAP February 2019 to Present

Executive Assistant – Contingent Worker

Supporting the SVP of Multi Cloud and his direct reports

Heavy Calendar management

C-User and IO staffing lists

Coordinate all meetings

Travel Management and Expense reporting using Concur System

Demonstrate excellent communication skills

Ross Stores, Inc. January 2018 to August 2018

Construction Coordinator – Contingent Worker

Supporting the GVP of Construction, 2 Directors and 2 managers

Collect and prepare information for the use in meetings planning, organizing for stores

Coordinate store refurbishments and maintenance

Maintain an up-to-date filing system, Binder set up for each store

Maintain filing system

Maintain Vendor accounting and payments

Demonstrate excellent communication skills

Juniper Networks, Inc. October 2017 to December 2017

Sr. Administrative Associate – Contingent Worker

Supported the VP of Business Operations, VP of Logistics and Fulfillment and the Sr. Director ODM/ CM Operations

Collected and prepared information for the use in presentations/meetings planning, organizing and managing multiple calendars

Coordinated and managed staff travel arrangements

Managed and reconciled expense reports, purchase requisitions submissions

Maintained an up-to-date filing system, including manager contact matrix

Maintained up-date organization charts and department staffing information

Demonstrated excellent communication skills

Prepared meeting minutes, notes and action items for relevant meetings

Coordinated all meetings, vendor/customer reviews, special events perform general office duties including management of office supplies, maintenance of office equipment, etc.

Abbott Labs

Administrative Assistant – Contingent Worker March 2017 to August 2017

Supported the VP of Abbott Vascular

Collaborated with direct reports

Share drive management

Managed calendars and travel coordination

Processed expense reports

Maintained confidential files

Intel April 2016 to March 2017

Executive Assistant – Contingent Worker

Supported the VP of ICF or Intel Custom Foundry

Collaborated with direct reports

Workflow/Approvals form VP’s

Share drive management

Budget Support for VP’s

Space planning

Ordering (as needed)

IO’s & Staffing lists

Calendaring

Travel coordination

Event coordination

Expense reporting

Maintaining confidential files and proprietary information

HP Inc. Palo Alto, CA Nov 2015 to April 2016

Executive Assistant – Contingent Worker

Supported the VP of Ethics and Compliance as well as his team of 9 Compliance officers.

Budget Support

SharePoint management

Managed calendars and travel planning

Performed adhoc administrative tasks as needed

SAP Labs Palo Alto, CA

Executive Assistant II June 2008 to April 2015

Supported the NVP of Value Engineering as well as all 12 VP’s on this team and their direct reports, SVP of Hana and Data management, SVP of Enterprise and Industries in the Global marketing

Collaborated with direct reports, marketing team, and Account Executives for planned events each calendar year

Helped with logistical details pertaining to events (coordinate group travel, accommodations and registration for event staff)

Processed POs and payment requests for the events group

Workflow/Approvals for PA based VP’s

Share drive management

Managed US based Distribution lists

Provided budget Support for VP’s

Maintained and handled “SAP CRM Customer Event” Inbox/Calendar (meeting invitations, meeting request, and all other event items)

Tracked and helped maintain events budget

IO’s & Staffing lists

T&E Budget Support

CRM, Access Enforcer

Worked mainly with the CRM database(s) with Account Executives

Processed expense reports

Maintained confidential files and proprietary information

CRM Super-user

Facilities Hotline Coordinator 08/06 to 06/08

Dispatched calls to Facilities engineers for daily duties

Compiled complex reports and data for Facilities staff

Coordinated Schedules for all engineers

Heavy vendor contact

EBC Coordinator 11/05 to 08/06

Contracted to SAP Labs, in the Executive Briefing Center

Scheduled meetings for high level executives

Coordinated events with the Marketing Department

Tracked gifts and set up rooms for all meetings

Set up P.O. orders in SAP systems

Assisted additional departments with database management

Education:

Phillips Junior College Campbell, CA

Business Administration Certifications



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