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Administrative Assistant

Lexington, KY
October 26, 2019

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Data Management/Coordinator Assistant (10/2017 – Present)

Central Kentucky Research Associates Lexington, KY

●Enter all patient information pertaining to studies into electronic database

●Quality check patient information, appointment documentation and study-related material

●Assist with query management in a timely fashion

●Manage filing and entry of sensitive medical documentation

●Prepare subject binders and documentation for each new appointment

●Assist with dispensing and documenting investigational product use

Patient Recruiter (8/2017 – 10/2017)

Central Kentucky Research Associates Lexington, KY

●Contact, discuss study details, and pre-screen candidates for current research studies

●Update patient profiles and database with current information

●Assist with scheduling initial screening visit appointments

●Back-up assistance for the Front Office - phones, check-in, check-out, issue payments

●PRN assistance to Phase 1 Coordinators - urine collection, facility cleanup, meal prep

Administrative Assistant (6/2004 – 5/2017)

Church of the Savior Nicholasville, KY

●Assisted with weekly activities, special events, calendar/facility management, occasional travel arrangements and project-based tasks

●Managed Front Office - all daily/weekly/monthly activities maintaining a strict confidentiality

●Oversaw 2 part-time employees - Receptionist and Data Entry Associate

●Maintained online database (1,000+ households), directory, weekly attendance and reports

●Managed correspondence/email, copying, faxes, multi-line phone

●Provided back-up assistance collecting, counting and sorting weekly offering

●Helped spearhead new database software conversion and administrative projects due to significant growth

●Effectively managed inventory and ordering of office and janitorial supplies

●Created/published weekly and periodic handouts, flyers, posters, brochures, postcards

●Assisted with organizing Annual Christmas Dinner and Musical (open to the public) - creating/organizing tickets and sales, creating posters and programs, and scheduling volunteer opportunities

●Maintained weekly reminder cards for ministry departments

●Assisted with a 10-month financial campaign and construction project

●Primary key holder for building and secondary keyholder for safe

Virtual Assistant/Recruiter (11/2012 - 12/2018)

Independent Contractor

●Source candidates for job openings (healthcare, IT, sales, office and industrial)

●Assist candidates through the hiring process

●Exercise various search methods, including Boolean string, google and niche job boards

●Post job ads via online job boards

●Manage list of weekly results for jobs listed

●Send reports of results to business owner

●Sourced 396 job applicants for start-up healthcare job board in a 60-day period

Regional Field Recruiter - Remote (05/2013 – 01/2015)

ReadyLink Staffing

●Posted job ads and source resumes for travel nurse positions

●Matched potential candidates with current CNA, LPN and RN openings

●Followed-up and assisted candidates with finding new job openings

Executive Administrative Assistant (4/2000 - 6/2004)

Alltech, Inc. Nicholasville, KY

●Assisted Director of Global Foods, Pet Food Division Manager and 5 Account Executives

●Managed correspondence and sales with customers and consultants

●Coordinated with Marketing department for events and mailings

●Researched information daily - online and via the company Intranet

●Maintained database for customer relations and correspondence

●Assisted with technical support and lab research support

●Generated monthly sales reports

●Prepared monthly correspondence and tracking logs

●Prepared/packaged product samples, MSDS and Product Information Sheets for current and potential customers

●Assisted with travel, meetings and seminars

Managed general office duties (filing, faxing, scanning/copying, transcription, email

Bank Teller/Vault Teller (9/1999 - 4/2000)

Community First National Bank Cheyenne, WY

●Performed daily teller/customer transactions including deposits, withdrawals, cash outs, cash ins, cashier’s checks and cash advances

●Maintained and balanced cash drawer daily

●Balanced coin machine and vault according to vault teller schedule

●Reconciled daily travelers cheque reports

●Managed weekly Currency Transaction Reports

Microfilmed and filed all transaction paperwork


Associate Degree, Business: Medical Office Concentration May 1997

Pensacola Christian College Pensacola, FL


Microsoft Office (Word, Publisher, PowerPoint, Excel, Outlook)

Internet Research

Database Management

Inventory Management

Desktop Publishing


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