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Administrative Assistant Manager

Location:
Rawdat Al Khail, Qatar
Salary:
9000
Posted:
October 28, 2019

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Resume:

Muhibbeldin Habing Page * of **

Curriculum Vitae of

Mr. Muhibbeldin Kee Habing

Profession Document controller/Admin assistant/Coordinator/Supervisor Specialization Project documentation/General administration Position in company Document Control Professional

Years with present company 1 year and 6 Months

Years of total experience 14 years

Location Doha – State of Qatar and Philippines

Address Al Qayed Compound, Al Gharrafa – State of Qatar Mobile +974-****-****

Email Address adao97@r.postjobfree.com

Skills

Documentation Management

General Office Administration

Multitasking with strong ability to plan, prioritize and manage complex project documentation under aggressive timelines

Electronic Document Management System (EDMS), ACONEX Document Control Management System, SharePoint Document Management and Storage System, (ERP) Management Information System, Documentum etc... Document controller with proven ability to establish and maintain an effective filling and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures Outstanding team player with well-developed interpersonal, written/oral communication, and listening skills with proven capacity to project to diverse audiences

Ability to work under pressure and meet deadlines. Can work independently, possesses creative mind, Enthusiastic, Hardworking, Team player, Result- oriented and God fearing

Proficient in Microsoft Office 2013 MS Word, Excel, Outlook and PowerPoint Successful working culture with wide variety of people Summary of experience Presently working as document control professional, having around 14 years of extensive and multifaceted experience in the areas of document control, administrative assistant, coordinator and supervisor.

(Almost 8 years in project documentation, 2 years as coordinator, 2 years as a supervisor and 3 years office administrative assistant in Qatar and in a government firm in the Philippines.

Education Bachelor of Science in Information Technology (BSIT) Other training Training in ACONEX Document Control Management System, SharePoint Document Management and Storage System and (ERP) Management Information System

Language ability English Fluent

Broken Spanish Fluent

Tagalog Mother Tongue

Employment record

February 01, 2018 to July 31, 2019 – Mirabello Trading & Decoration WLL December 07, 2013 to January 31, 2018 – Al-Bandary Engineering Trading and Contracting W.L.L. (Bandary International Group - BIG) July 23, 2011 to August 31, 2013 – Promer Qatar Contracting Co. W.L.L. (PQ) June 23, 2010 to June 30, 2011 – Qatar International Trading Co. W.L.L. (QIT) July 01, 2008 to May 31, 2010 – Sangali Shell Station, Philippines Oct. 01, 2006 – June 30, 2008 – Bureau of Fisheries and Aquatic Resources

(BFAR), Philippines

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Experience Record

2018-2019 Designation: Site Document Controller

Project: Al Shahad Tower (5B+6+38F)

Employer: Mirabello Trading & Decoration WLL

Client: Al Bandary Engineering Trading & Contracting Project Value: 960M

Summary of Duties, Responsibilities and Authorities as Site Document Controller: Develop and maintain document control processes for the efficient management and recording all documentations.

Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (EDMS).

Develop Photocopies / Binding and transmitting of documents as part of client’s submission.

Assist with the general project administration.

Liaise with team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation.

Assist in the preparation of the minutes of meetings with the designers and project manager.

Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in Project Communication, Document Control and Site Supervision Quality Procedures.

Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, design change request, NCR, RFI, IR, MIR, clearances, site reports, shop drawings, (IFC, ID & DD) drawings, materials, letters, daily report, monthly report, Submittals and other forms of pertinent documents from the client and subcontractors To maintain a safe and secured working environment within Document Control. 2016–2018 Designation: Senior Document Controller

Project: National Service Academy Training Camp Phase 1, 2, 3 & 4 (Government Military Projects) at Al Mazrouah Umm Salal Ali

Employer: Al-Bandary Engineering Trading & Contracting Client: Qatar Emiri Corps of Engineering (QECE-QAF) Project Value: 2B

Summary of Duties, Responsibilities and Authorities as Sr. Document Controller: Responsibilities involve mainly in dealing with daily Inspection Requests (IR), Material Inspection Report (MIR) for ensuring its prompt reception, distribution, collection and returning them to sub-contractors within a 24-hour time frame of about 250 to 300 daily individual documents inclusive of material inspection documents for closing.

Successfully undertaken mega submission such as preparing Shop Drawings, As-Built Drawings, Material and Pre-qualification to Project Consultant/Client and ensuring its commented copy are to be properly handled, distributed and emailed to related subcontractor’s and project engineers in timely manner. Checked the completeness and compliance of project documents, acknowledge the receipt, marked the distribution of the drawings, specifications, reports, calculation sheets, project schedules etc. to the concerned sections in accordance with established document control procedures/standards. Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.

Preparation of Daily Report, Weekly Progress Report and Monthly Progress Report as per the contract specification requirements. Preparation of transmittals for the outgoing documents and its relevant follow- ups. Electronically updating the log sheets for all technical documents to reflect the latest revision. Maintaining documentation for the punch list, ready for commissioning, final documentation etc.

Maintain high quality archived.

Also maintain project documentation using SharePoint that is required for Head Office documentation record.

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2014–2016 Designation: Lusail Coordinator / Senior Document Controller Project: Lusail and Energy City Qatar (ECQ) Projects – Handling a Total of 15 projects Employer: Al-Bandary Engineering Trading & Contracting Project Value: Multi Billion Projects

Summary of Duties, Responsibilities and Authorities as Coordinator & Sr. DC: Preparations and ensuring of CAC File (Construction Access Checklist) submission to Lusail authorities for their approval which is compulsory before the mobilization of all Al-Bandary Engineering projects. Preparations and ensuring of ECQ File (Energy City Qatar) submissions to ECQ authorities for their approval before the starting of the project mobilization which is required mandatorily.

Coordinating all Al-Bandary Engineering project renewals and approvals like Mobilization and Logistic plan (traffic management plan to access road, fence elevation, signboard elevation, signboard permit, dewatering discharge point layout, MOS for dewatering works system and plot limit), Soil investigation reports, HSE plans, Plot coordinates, Obligation letters, Topographic survey reports, DC1 & DC2 along with GSAS/GORD certified, Building permits, Consultant insurance certificates, Contractor’s all risk policy, Third party liability insurances, Handing over agreements and Land agreements. At the same time, assigned as Senior Document Controller to manage day-to- day office operations.

Responsible for maintaining all project document using Electronic Document Management System by means of INACT (EDMS), ACONEX and MS Outlook/Excel for easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineering department in sharing of project related information and documentation including; Incoming & Outgoing Correspondents, Comment Sheets, Drawings, Material, Pre-qualifications, Method Statement, Calculations, Inspection Reports, RFI, MIR, HSE Report & QA/QC Report, documents etc.). Also maintain project documentation using SharePoint that is required for Head Office documentation record.

2013–2014 Designation: Senior Document Controller

Project: Fox Hills L&P Plots – Residential Apartments (17 Buildings) Employer: Al-Bandary Engineering Trading & Contracting Client: Sheikh Mohamed Abdul Latif Al Mana

Project Value: 460M

Summary of Duties, Responsibilities and Authorities as Sr. Document Controller: Set up the Document Control system effectively as per Project SOP. Responsible maintaining all project Document using Electronic Document Management System by means of INACT Document Management System and also MS Outlook/Excel for easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineering department in sharing of project related information and documentation including; Incoming & Outgoing Correspondents, Comment Sheets, Drawings, As-built Drawings, Red Line Drawings, Material, Pre- qualifications, Method Statement, Calculations, Clearance, IR, NCR, RFI, MIR, HSE Reports & QA/QC Reports, documents etc.).

Updating regularly the Status of Document using MS Excel & Electronic Document Management System (EDMS).

Carry out quality checks on incoming and outgoing documents before uploading in the system and track receipt, distributions and review. Corresponds with the required personnel (Client, Consultants and Sub- Contractors) for receipt of outstanding documents and follow up and prepares document status reports periodically.

Supports the rest of the team and proposes alternative courses of action, wherever possible, to facilitate efficient project progress. Handles confidential documents strictly observing necessary controls/access restrictions.

Conducts all work activities in a safe and environmentally responsible manner by not taking on any task(s) that are perceived as unsafe and if in doubt, consults supervisor/manager before proceeding.

Daily updating the report of daily manpower report to the client. Monitoring and preparation of timesheets.

Responsible of preparing purchase request (PR) and recorded for easy tracking. Muhibbeldin Habing Page 4 of 12

Also maintain project documentation using SharePoint that is required for Head Office documentation record.

2011–2013 Designation: Senior Document Controller

Project: High Rise Buildings (Twin Tower – Parcel 13A and 13B) Pearl Qatar Employer: Promer Qatar Contracting Co. W.L.L.

Client: Nasser Bin Faleh Al-Thani Group

Project Value: 298M

Summary of Duties, Responsibilities and Authorities as Sr. Document Controller: Reporting to Project Manager.

Responsible for maintaining all project Document using Excel for Easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineer department in sharing of project related information and documentation including Incoming & Outgoing Correspondents, Comment Sheets, Drawings, As Built Drawings, Material, Pre- qualifications, Method Statements, Calculations, Inspection Notifications, Monthly Reports, Weekly Reports, Letters, Transmittals, Test Results, SCR, Reports, RFI, HSE & QA/QC, documents etc.

Updating regularly the status of Document and prepare regular report of outstanding/Overdue documents that requires actions and responses. Responsible for Filling and maintaining Hard copies of documents in archiving room. And keeping the electronic files on its respective folder system to ensure quick and easy retrieval.

Ensures that all aspects of documentations are effectively controlled and categorized.

Scanning and Making Copy of all drawings and distributed to Technical Office and Site Engineer’s.

Checking and forwarding emails to different departments, clients, suppliers and Project Manager at Site.

Handles confidential documents strictly observing necessary control/access restrictions.

Responsible for making Weekly report (Incoming & Outgoing Letters) that is to be submitted to the Main Office.

Prepare correspondence, reports or other documents from rough drafts; prepare agendas, meeting materials, notices, policies and procedures and other documentation requiring application of a specialized knowledge. Ensure the correct revision and location of documents into their designated archive system in a systematic order for easy retrieval using MS Excel. Interfaces with all discipline engineers to ensure that the requirement of the documents & drawings are properly handled and their outstanding and pending issues are resolved in timely manner.

Maintain the highest ethical standards in dealing with all persons and preserves loyalty by working for the exclusive benefit of the company throughout the duration of the assignment. As part of the team, contribute to continuous performance improvement.

2010–2011 Designation: Administrative Assistant Cum Document Controller – (Accounts) Employer: Qatar International Trading Co. W.L.L. (QIT) Summary of Duties, Responsibilities and Authorities as Admin Assistant & DC: Prepare issuance of payment vouchers.

Prepare bank transfers.

Documentation & Filling of posted batch.

Used department database to track and manage and control issued documents. Issuing of Checks.

Encodes and list data’s needed for the operations of the office. Prepare monthly petrol reports.

Prepare report of credit card payments.

Registering of daily bank deposits.

Distributing Invoices & other documents.

Performed a multitude of administrative tasks as required in my job functions. Assisted in general accounting functions which includes providing telephone support and resolving billing problems.

Other jobs & functions that falls within the scope of work. Muhibbeldin Habing Page 5 of 12

2008–2010 Designation: Supervisor – Operation Section Employer: Sangali Shell Station

Summary of Duties, Responsibilities and Authorities as Supervisor: Oversaw all operations including those of pump attendants Supervise cleanliness and janitorial works

Prepares and handles reservation of the amount of petrol for the station Supervise technical problems of gasoline pumps

Mediated staff disputes and handled customer complaints Encoding all data related in developing the office database & important data for the office employee’s information’s

Be held responsible for the work and actions of other employees Give instructions and/or orders to subordinates

Supervises subordinate’s work ensuring that the productivity and quality standards are met

Assist cashiering.

2006–2008 Designation: Administrative Assistant – (Cashier) Employer: Bureau of Fisheries and Aquatic Resources (BFAR) – Government Firm

Summary of Duties, Responsibilities and Authorities as Admin Assistant & DC: Prepared report of daily issued checks.

Preparation of monthly check disbursement report.

Assisted in segregating vouchers for accounting and, commission and audit. Prepare daily RCI and Advice report.

Encode on daily basis of monthly accountability report. Assisted in general accounting functions which includes providing telephone support and resolving billing problems.

Submitting monthly report to Bureau of Treasury.

Encodes and list data’s needed for the operations of the office. Backup all files at the end of the working days for archiving purposes. Muhibbeldin Habing Page 6 of 12

Education

College : Cotabato City State Polytechnic College. Cotabato City, Philippines. Course : Bachelor of Science in Information Technology (BSIT). Year of Grad : April 2006

Personal Profile

Age : 39

Date of birth : September 05, 1979

Religion : Islam

Nationality : Filipino

Marital status : Married

Spouse : Mrs. Faith Stephanie Dalion Lumocso

Passport number : EC3049300 (Expiry date: 19th December 2019) Qatar driving license no. : 279******** (Expiry date: 10th January 2023) Visa : Residents Visa

Sponsor : Morelia Contracting

Professional References

Mr. Haitham Al Abed Mr. Asfaque Khan

Financial Controller of Qatar International Accounts Manager of Qatar International Trading Co. W.L.L. (QIT) Trading Co. W.L.L. (QIT)

C-Ring Road, P.O. Box: 9920 Doha, Qatar C-Ring Road, P.O. Box: 9920 Doha, Qatar Mr. Virgilio A. Alforque Mrs. Rossana F. Trillanes Regional Director of BFAR Bureau of Cashier of BFAR Bureau of Fisheries Fisheries & Aquatic Resources and Aquatic Resource R.T. Lim Blvd., Zamboanga City, R.T. Lim Blvd., Zamboanga City, Philippines 7000 Philippines 7000

Mr. Adel Kee Habing Mr. Hanie Abou Elezz

General Manager of Al Adel Stevedoring, Area Manager (Area 05) MCLL Highway, Sangali Zamboanga City, Al Bandary Engineering Trading & Contracting (ABE) Philippines 7000 Al Shoumoukh Tower, P.O. Box: 32080 Doha, Qatar Contact Number: +63-917-***-**** Contact Number: +974-****-**** I certify that the foregoing facts, personal or otherwise are true and correct with the necessary documents to support them for any validation in the future.

Muhibbeldin Kee Habing

Applicant

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