Personal Assistant Legal
Resume:
Betsy R. Hughes-Pearson
************@**********.***
Anderson, Indiana 46016
Objective
My career objective is to work within a position in which I have the opportunity to advance within the company/organization. I have the strong ability to work without supervision and carry out duties independently. I am well-traveled and able to communicate effectively within a wide variation of individuals. I also possess excellent writing skills.
Employment
Cloud Project Contract Analyst Years Employed (January 14, 2019 to January 25, 2019)
Crowe Global
1 River Crossing
Indianapolis, Indiana 46240
Health Care Accounting, Consulting and Technology Firm
Contract Position
Audit all signed contracts to include: Master Service Agreement (MSA), Statement Of Work (SOW), Business Associate Agreements (BAA), Engagement Letters (ELL), Support Agreements (SA), License Agreements (LA), Acceptable User Policy (AUP) and Aggregate Data;
Determine if signed contracts have any language in there that would restrict Crowe Global from moving the Client information into The Cloud;
Determine if all contracts contain information needed so that they can be marked as executable;
Document Review of Contracts for Clients using the following Product offered by Crowe Global: Revenue Cycle Analytics; Accounts Receivable evaluation applications at 900 hospitals across the country, Service Delivery Units and Applied Technology;
Determine if contracts need further review and have comingled and data retention restrictions;
Provide contract name for data restriction and the page of the restriction within the contract.
Paralegal Years Employed (April 2017 to March 31, 2018)
Liberty Mutual Insurance Company
Centralized Subpoena Unit
11611 North Meridian Street
Carmel, Indiana 46032
Contract Position
Preparation of responses to non-party subpoenas;
Review and redact claim files
Provide in-depth analysis regarding documents being requested and documents responsive to the request
Worked with claims adjusters, attorneys and vendors to provide timely responses to subpoenas;
Worked with subpoena unit team members to ensure that all urgent requests are handled in a timely manner.
Executive Administrative Assistant to CEO Years Employed (June 1, 2015 to April 2017) Madison County Community Health Centers, Inc.
1547 Ohio Avenue
Anderson, Indiana 46016
In this position I was solely responsible for the overall communications of the CEO. I provided professional support to the CEO as determined within the scope of work. I was called upon to exercise considerable judgment and discretion. I was also responsible for the following:
•Management of the CEO including all correspondence, appointments, facilitating appropriate meetings and communicating telephone information, written communication storage and retrieval;
•Management of Board Executive, Financial, Clinical and designated administrative committee logistics and details to ensure effective meeting outcomes. I also provide secretarial support to the Board of Directors as well as the Executive Board Committee;
•Planning of the CEO’s special events;
•Scheduling of all departmental meetings;
•Management the CEO’s executive files and business contacts;
•Provision of supervision and training support to all department clerical staff;
•Opening and distribution of all company mail;
•Preparation of all company travel arrangements;
•Preparation of CEO expense reimbursements;
•Preparation of CEO time sheets and time reporting;
•Acting as liaison between CEO and Board Members.
Legal Assistant/Paralegal Years Employed (January 22, 2015 to March 27, 2015) Sachs Sax Caplan
6111 Broken Sound Parkway NW
Boca Raton, Florida 33487
Contract Position
I worked at this law firm on a temporary basis taking over for an employment out on maternity leave. It was necessary for me to complete the work in the position from day one with little to no supervision.
•Drafting of all correspondences and pleadings;
•Coordination and scheduling of all Hearings, Mediations, Arbitrations, Depositions and client interviews;
•Proficiency in E-filing, E-serving and E-courtesy within the State of Florida at the State level as well as at the District and Supreme Court levels;
•Proficiency in the preparation of Briefs, Reply Briefs, Memorandums of Law, etc.;
•Organization of file;
•Preparation of all litigation documents;
•Trial preparation
Legal Assistant/Paralegal Years Employed (July 19, 2014 to November 19, 2014)
Quintairos, Prieto, Wood & Boyer, P.A.
One East Broward Boulevard – Suite 1200
Fort Lauderdale, Florida 33301
I was the assistant to a partner of the firm which practices Medical Malpractice/Defense law, handling all aspects of the case load which includes:
•Drafting of all correspondences and pleadings;
•Coordination and scheduling of all Hearings, Mediations, Arbitrations, Depositions and client interviews;
•Proficiency in E-filing, E-serving and E-courtesy within the State of Florida at the State level as well as at the District and Supreme Court levels;
•Proficiency in the preparation of Briefs, Reply Briefs, Memorandums of Law, etc.;
•Organization of file;
•Preparation of all litigation documents;
•Trial preparation
Legal Assistant/Paralegal Years Employed (April 1, 2013 to July, 2014) Herman Law
3351 N.W. Boca Raton Boulevard
Boca Raton, Florida 33431
I worked with one attorney handling all aspects of the case load which includes:
•Drafting of all correspondences and pleadings;
•Coordination and scheduling of all Hearings, Mediations, Arbitrations, Depositions and client interviews;
•Proficiency in E-filing, E-serving and E-courtesy within the State of Florida at the State level as well as at the District and Supreme Court levels;
•Proficiency in the preparation of Briefs, Reply Briefs, Memorandums of Law, etc.;
•Proficiency with Time Matters;
•Proficiency with Case Map;
•Proficiency with Text Map
•Organization of file;
•Preparation of all litigation documents;
•Trial preparation
Personal Assistant Years Employed (August 2011 to April 2013)
Penn House Productions
9172 N.W. 41st Manor
Coral Springs, Florida 33065
My position was that of a Personal Assistant to Mr. House. I was responsible for his daily appointments and event schedules.
I was also responsible for the following:
•Drafting of all correspondences on behalf of Mr. House;
•Drafting of Agreements and submitting to applicable individuals;
•Drafting of Proposals and timely submission to applicable funding sources;
•Inventory of all items required for various types of events;
•All clerical support;
•Assistance at venues with equipment delivery and set up;
•Constant interaction with current clients as well as potential clients;
•Primary contact person after Owner and CEO of Penn House Productions;
•Attendance at various trade exposition shows with Owner and CEO and without Owner and CEO;
•Basic marketing for Penn House Productions;
•Basic set up of sound and lighting systems;
•Working knowledge of various novelty machines, i.e., Bopping Heads, Photo Booth, cotton candy machine, popcorn machine, sno cone machine;
Document Processor/Paralegal Years Employed (April 2004 to April 2010)
Billing, Cochran, Lyles, Mauro & Ramsey, P.A.
515 East Las Olas Boulevard - Suite 600
Fort Lauderdale, Florida 33311
I worked in the Medical Malpractice Defense division of BCLMR. I was responsible for the research and drafting of all subpoenas for the Medical Malpractice division of the firm. This position also entailed the tracking of each subpoena as well as all follow up for each subpoena with constant interaction with process servers nationwide. My responsibilities also included the organizing of the medical records once they have been obtained from the various facilities. In this position, I developed a computerized tracking system for the division's use and have doubled the number of billable hours associated with the position. Also in this position, my responsibilities required preparation of pertinent records for litigation purposes.
I was also responsible for all traveling and scheduling arrangements for John W. Mauro, Esquire, who is one of the named founding partners of the firm.
Owner/President Years Incorporated (March 1993 to 2011)
Pearson Legal Services, Inc.
Fort Lauderdale, Florida
I was the single owner and operator of a paralegal service. My company provided services in the following areas:
Simplified Divorce, Wills, Powers of Attorney, Name Change and Articles of Incorporation.
My company also assisted companies with temporary and permanent employment placements in the areas of Clerical, Security and Bartending/Food Service.
Paralegal/Personal Assistant Years Employed (June 1993 to March 2003)
W. George Allen, Esquire
800 Southeast 3rd Avenue - The Penthouse
Fort Lauderdale, Florida 33316
I worked for Attorney Allen over a ten year period. Mr. Allen practices, personal injury, criminal, insurance defense as well as a range of general litigation actions. My main duties within the legal areas of Mr. Allen’s office encompassed his Personal Injury Defense cases. My duties included preparation of files for Mediation, Arbitration and/or Trial. I have assisted Mr. Allen in all aspects working with little to no supervision. I also acted as Mr. Allen’s Personal Assistant, scheduling activities/functions for the office as well as coordination of home and personal appointments. I also assisted Mr. Allen with speech writing for his various invitations for speaking engagements. I also coordinated political events to be held at Mr. Allen’s office as well as his home. My responsibilities also included keeping a detailed listing of Mr. Allen’s associates, their vital information and personal information. I also prepared Mr. Allen’s schedules both personal and business related. Coordination of Mr. Allen’s traveling arrangements also came under my list of responsibilities.
Paralegal/Personal Assistant Years Employed (June 1993 to March 2003)
Mark A. Rutledge, Esquire
Deerfield Beach, Florida
I worked for Mr. Rutledge as his Paralegal/Office Manager/Personal Assistant. The area of law that Mr. Rutledge practiced was Personal Injury/Insurance Defense.
I was responsible for all aspects of running Mr. Rutledge's office as well as those duties of Legal Secretary/Paralegal.
My responsibilities also included handling of all billing for the running of the office as well as that of reporting requirements submitted to various insurance companies. I also acted as Mr. Rutledge’s Personal Assistant, scheduling activities/functions outside of the office as well as coordination of home and personal appointments.
Manager Years Employed (1994 to January 2000)
Pride of Fort Lauderdale Elks Lodge
712 Northwest 2nd Street
Fort Lauderdale, Florida 33311
The Pride of Fort Lauderdale Elks Lodge is a membership club which also owns a lounge which is open to the public 7 days per week 52 weeks per year. As Manager I was responsible for the day-to-day running of the Club which included the following:
•Ordering of all bar products;
•Hiring and firing of staff as well as weekly scheduling and payroll preparation for Club Treasurer’s signature; 15 regular staff and 25 temporary/part time staff;
•Production of any and all special entertainment events, including, but not limited to holiday events, i.e.,
Annual Christmas Party, New Year’s Eve Party. This job responsibility also included marketing and promotional activities regarding various events being staged at the Elks Lodge;
•Production of Annual Father’s Day Extravaganza Weekend;
•Constant/daily interaction with customers, staff and vendors;
•Responsibility for the booking of the various ballroom facilities and coordination of staff as well as catering facilities;
•Acting as Personal Assistant to the Exalted Ruler scheduling meetings, preparing Minutes and Agendas, coordination of travel plans in state as well as out of state.
Education
Certificate of Completion Years Attended (1975 to 1976)
Anderson Vocational School
Anderson, Indiana
I completed a 1 year Paralegal course and received a Certificate of Completion.
Skills
•Expert Level - skills relating to computer programming and usage.
•Expert Level - Power Point, Microsoft Word, Word Perfect, Excel and Quick Books Case Map
•Text Map
•Time Matters
•Typing; approximately 100+ wpm
•Excellent organizational skills.
•Ability to work with all types of individuals from a wide range of backgrounds in a professional and positive manner.
•Ability to work with little to no supervision.
•Ability to meet and exceed professional goals set by potential employers.
•Knowledge of the State of Florida reporting and procedural requirements relating to income taxes, excise taxes, FICA reporting, Unemployment Compensation, Workers’ Compensation payments.
•Knowledge as to miscellaneous insurances, i.e., commercial lines, automobile insurance, Workers’ Compensation and Unemployment.
•Skilled in establishing and maintaining effective working relationships with staff and client base.
•I have the ability to react calmly and effectively in emergency situations.
•I am skilled at communicating clearly and in a professional manner.
•I possess a keen understanding of individuals’ social-economic status and lifestyle with respect for individual differences.
•I have the ability to maintain confidentiality within a business/professional environment.
References
Available upon request.
Contact this candidate