Administrative Assistant Executive
Resume:
BEATRIZ REYES
Miami, Florida 33135
****************@*****.***
Summary of Qualifications: Commercial Loan Closings and Title Policies,
Litigation Case Management and Legal Compliance
EXPERIENCE
April 2011 – to present
Litigation Specialist
Assistant to General Counsel, Senior Bank Director and Trustee
Continental National Bank, a national banking association
Miami, Florida
Coordinating the activities of the Bank’s Legal Counsel.
Performing administrative functions of the Bank’s Legal Department.
Responsible for processing documents and information of a very confidential nature for Chairman of the Board, Directors and Senior Management.
Answering telephone calls and routing them accordingly; responding to a broad range of inquiries requiring discretion and independent judgment.
Opening and distributing mail; composing correspondence and responding independently as appropriate.
Responsible for receiving legal notices, time stamping and assigning a legal log number and maintaining Legal Log for all receipts, performing systems’ searches, and composing the bank’s Response Letters for Subpoenas, Summons, Notice of Freeze, Notice of Levy, Writ of Garnishment, Bankruptcy Chapter 7 and Chapter 13, Estates (Probate) and interacting with Deposit Operations department as to place holds in the system research and records verifications.
Scheduling Hearings and Preparing Motions and pleadings for General Counsel.
Docketing (E-Filing) pleadings and preparing Answers to Writs of Garnishments, Subpoenas and Summons for Bank Counsel.
Set-up and coordination of the Bid deposit and monitoring Real-Auction Foreclosure Sales bidding. Processing the Doc Stamps/Court Fee payment and Bank’s Certificate of Title.
Conducting research and processing appeal hearings for any violation notices received.
Preparing Commercial Loan Closing packages and all documentation and materials for loan closings utilizing the document bank of forms, and, as needed, edited and/or customized by the Bank’s Legal Counsel.
Preparing title files for Bank Legal Counsel and performing all title searches, preparing title search reports, ordering title commitments and assist loan officer, borrower and other title attorney to comply through completion of the Schedule B requirements; interacting with other attorney offices, other banks, accountants, the court system, title and insurance companies, as well as most other areas of the bank.
Assisting closings by serving as witness and/or notary and informing of necessary bank disclosures and policy as appropriate at loan closing with customers and attorneys.
Processing recordings of Loan Documents and UCC-filings and terminations.
Preparing title policy orders, obtaining attorney mark off and ordering of title policy post-closing.
Preparing Satisfaction of Mortgages and Partial Releases for the Bank’s Loan Administration.
Completing Corporate Kits and filing new corporate entities with the Division of Corporations and performing processing of the IRS SS-4 application for taxpayer identification numbers.
Processing initial background checks for customers of the bank utilizing Lexis, civil and federal courts and law enforcement (FDLE) search engines to the Bank’s officers.
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Beatriz Reyes
Preparing and performing Bank’s Safety Deposit Boxes Inventories.
Preparing monthly reconciliations of Bank Counsel’s Closing Trust Account
and Operating Checking Account
Performing annual audit reporting to the Attorneys Title Fund.
Maintaining Attorney’s title policies binders log and ordering binders from Attorneys Title Fund.
Assisting Bank Counsel as Trustee of the bank owner’s Trusts and performing various monthly and quarterly tasks such as processing the quarterly 1040 Estimated Tax Payments, annual Real Estate Taxes payments for bank owner’s properties, preparing quarterly dividends allocations reports and processing the quarterly funds transfers into the trust accounts.
2008-2011 Accounts Services Representative, Investacorp Inc
2004-2008 Mortgage Processor, South Atlantic Financial Services
2000-2004 Client Services Representative, UBS Financial Services f/k/a PaineWebber Inc.
1994-2000 Executive Administrative Assistant, AIB Financial Group and Union American Insurance
1988-1994 Executive Assistant, Pan American Bank
1986-1988 Administrative Assistant, Southeast Mortgage Company, division of Southeast Bank N.A.
1984-1986 Administrative Assistant, Mega Bank
EDUCATION
Center for Financial Training Certificate Courses (Banking and Law)
Miami-Dade Community College
Miami Coral Park High School
CERTIFICATIONS
Diploma, Attorneys’ Title Fund Services LLC Fund Basic Affiliate Training
Certificates, Banking and Law Courses (see attachments)
Commission, Notary Public, State of Florida.
SKILLS
Microsoft Outlook, Word, Excel, Powerpoint, Office and Access.
Typing: 91wpm
LANGUAGES
Fluent and proficiency in English and Spanish
PERSONAL REFERENCES
Emelina Echazaretta 305-***-****
Ana Maria Camacho 786-***-****
Mercy Rubin 305-***-****
Steve Abramson 240-***-****
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