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Front Office Executive Assistant

Chennai, Tamil Nadu, India
October 23, 2019

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Maria S Nathan

+91-960******* / 956-***-****

Diligent professional with an experience of 11 plus years in Operation & Human Resource Generalist.

Core Competencies:

•Operations Management

•General Administration & Facility

Human Resource Management


Think Palm Technologies Chennai April 2016 – Sep 2019

Sr Executive Administration & HR

Operation Management:

•Company Asset tracking, Labeling and coordinating the same with finance department during Audit internal and external .

•A M C Maintenance for all required company Equipment and Rental equipment.

•Petty cash Maintenance, Vendor management

•Client management and Major company events.

•General Discipline & Audit

•Purchase: Interacting with suppliers for achieving cost effective purchase of equipment, accessories, and material with timely delivery so as to minimize project cost in co-ordination with architects.

•Waste Management.

•Invoice and Payments coordination with Head office.

General Administration & Facility:

Ensuring effective maintenance of facilities including infrastructure, buildings, horticulture, procurement systems etc.

Security, Transport, Office Equipment & Electricity etc. To enable smooth flow of day to day operations.

Identifying viable properties for office, guest houses etc. and PG finalizing when required for relocation and short term stay for project needs.

Travel arrangements ( Visa, Ticketing, Accommodation )

•House Keeping handling contract employee & Cafeteria.

•General secretarial work when required ( email corresponded Minuets of Meeting )

Human Resource Generalist

Induction and orientation of new hires.

Account opening and Coordination with external labor office agent for filing documents.

Updating and tracking the employee databases on the internal portal.

Collecting training requirements, coordinating internal and external trainings and finally collecting the feedback of the sessions.

Walk in interviews, and Interview drivers

Timely initiations of employee confirmations and appraisals.

Conducting exit interview and separation formalities Issue of Experience letter and relieving letter (co-ordinate with Head office )

Employee relation and Event management, CSR activity.

Williams Lea Tag Feb-2014– Sep 2015

Sr Executive Administration & Facilities

Operation and Facility Management:

Management &, procurement of admin related purchases like stationery, housekeeping materials etc.

Waste management.

Security Management: (Lockers, Keys, Id cards) Gate pass, Lost and Found Maintenance.

Vendor Management: Billing & Invoice

Fire and Safety Management : Conducting Periodic session with Employee on Fire and safety seminar and drives in coordination with Building and External Agents .

Petty cash

Ticketing and Visa, Passport documentation in coordination with eternal vendors

Housekeeping and Facility Manitainence.

Asset Management related to Particular Projects .

Cafeteria Management (arrangements lunch, dinner and Snacks )

Relocation .( Accommodation arrangements in Guest house, Hotel and PG )

Client Management and Conference (End to End arrangement and annual events)

Responsible for all background checks related operations.

Transportation ( Cab arrangements for Employee and Fleet management )

Operation Audit internal and external

General Secretarial work when required.

Human Resource Generalist

Induction and orientation of new hires.

Account opening.

Responsible for verification, storage, retrieval, disposal and archiving of all employee related physical records and document images.

Organizing the quarterly Rewards and Recognition (R & R) program

Overseeing tasks related to Onboarding or the Employee Lifecycle

Understanding employees’ concerns through meetings, escalating to appropriate levels and ensuring resolution of the concern.

Arranging Interview session internal and campus requirements.

Events and CSR activates


Sdhana Education& Empowerment Foundation Aug-2013 – Feb 2014

Sr Executive Assistant to the Director


Maintaining Personal details and records,

Conducting internal meeting with various department professors.

Co-ordination with Admission, Academics, Parents, Visitors.

Co- ordination with Seminars, Workshops, out bound training.

Correspondence with Emails, Minutes of Meetings, Faculties, Guest lectures and all other Promotional work related to the Institute.

Travel arrangement and Events

Operation and Facility Management

Stationary Management

Hostel Management

Attendance and Security monitoring related to students.

Canteen management

Williams Lea Tag Jun-2010 – Jun-2013

Sr Executive Administration Associated

Kingfisher Airlines Feb-2009 – Jun -2010

Administration Officer

Flextronics Technologies Feb 2007 – Dec 2008

Executive Front office & Administration

Allsec Technologies Apr2005– Feb 2007

Executive Front office & Administration

VSL Sep 2003– Oct 2004


Redifussion Jul 2001– Jul 2002


3rd Agenda Jun 2000– Jun 2001

Front office Administration


Sport Award and Recognition for Office relocation and Start up within in the given down time At Think palm technologies.

Success full Audit completion In Think palm without any NC for Internal and External Audit.

In Williams Lea Many Awards for Exceptional contribution in Client Focus

In the year 2015 received “Beyond the class of success” for Corporate Services and Administration.

Special Award for efforts of the Team during a medical emergency

Life saver certificate from USHA Fire safety.






M.A. English literature

Annamalai University

Annamalai University


PGDG Diploma Airline, cargo, Hotel Management

Trade Wings institute of Management

IATA UFTAA Training center


Higher Secondary


Fatima Basheer Mat Girls Hss

Chennai Board


10 grades

St Dominic’s Anglo-Indian school

Anglo Indian School


1st to 9th grade

Indian School Kuwait

Central board


Personal Details

Current Address

Plot #15, 2nd floor Door #6 Ranga Reddy gardens Neelankari Chennai 600115.TamiL Nadu India

Date of Birth


Languages - Speak

English, Tamil, Hindi

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