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Manager Assistant

Location:
Hayward, CA
Posted:
October 24, 2019

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Resume:

* * * * *

CRISTOBAL DIAZ

***** ******** **., *******, ** 94536

***- ***-**** / adan7d@r.postjobfree.com

SUMMARY

● Outstanding assistant project manager/project coordinator professional with more than ten years of experience.

● Ability to utilize my experience as a Project Coordinator/Admin Assistant hybrid, to provide outstanding support to Project Manager, Executives and other supporting roles.

● Experienced user of MS Project and Excel spreadsheets to track and schedule projects.

● Well versed in the labor and construction industry with ability to work closely with multiple vendors.

● Great positive and adaptable personality, ability to work with many teams and different personalities, with the ability to provide great support to the Project Team in accomplishing project goals and objectives.

SKILLS

● Procore

● Contractor

● Sage

● Salesforce

● MS Project

● Excel

● Outlook

● Word

● PowerPoint

● Plangrid

● Bluebeam

● Adobe Systems

● Photoshop & InVision

● Illustrator

● Quick Base, CRM (data base programs)

● Timberline

● ProLog

● InDesign (Adobe), InVision

● BOX (cloud base system)

EXPEREINCE

Various Employment Agencies / Contract Work, Bay Area, CA, Assistant PM/Project Engineer

(March 2017 - Present)

● Assist with cost controls such as planning, estimating, budgeting, financing and managing costs so that project can be completed with the approved budget

● Support Project Manager with administration of contracts and the coordination of subcontractors/suppliers

● Document control, including coordination of submittals, RFIs, meeting minutes, contract documents, and permits

● Organize and expedite workflow for the department manager’s office

● Coordination of Multi-Million Dollar Commercial Projects and currently a County Project in Dublin, CA, the East County Hall of Justice.

● Creation, coordination & processing all incoming and outgoing construction documents and construction plans.

● Assist with project scheduling using MS Project and Excel spreadsheets (Minimal Capacity). 2 P a g e

● Utilize “cloud application” project software to communicate with project team such as, Prolog Systems, Viewpoint-6, New Forma, BOX and other software applications.

● Extensive Outlook communication to coordinate within company personnel and GC personnel.

● Coordination and identifying all RFI’s for trade impact with project team and responding in a timely manner.

● Creation of PDF files using Bluebeam software.

● Coordination and tracking of all Inspection Request and Results with foreman in the field, as well as walking the project with foreman to identify all areas ready for inspections.

● Job walking, identifying potential delay/impact issues and logging them directly on the drawings using Plangrid software (IPAD and Web).

● In charge of submitting weekly and monthly safety packages to GC.

● In charge of submittal coordination and creation with project team.

● Bid Take-off and Submittals

Tennyson Electric, Inc., Livermore, CA,

Project Coordinator (March 2017 - April 2017)

● Act as Safety Coordinator (Remain up to date on OSHA regulations, develop safety procedures, implement and oversee the enforcement of practices).

● Process applications for field, issuing personal protective equipment, and creating employee files.

● Manage IIPP and distribution along with Handbook.

● Home Depot job costing and material procurement.

● Manage and track fleet vehicle usage on each project and track any accidents reports.

● Union dispatch requests, Union assignments, DAS 140 and 142 firms.

● Help track time cards. DEWR (Daily Extra Work Requests) with all appropriate documentation.

● Assistance with PM’s project billing and budgets.

● Create and manage project folders for both office and field.

● Run and manage rentals and materials quotes and submittals.

● USA notifications and tracking and coordination.

● Oversee/manage assistance where and when needed as necessary.

● Plans and organizes the purchasing of job specific materials, supplies and equipment.

● Plans, schedules and purchases timely delivery of materials that are directly related to a job costs; soliciting competitive pricing from various vendors of materials. Maintain and follow up on material delivery requirements and delivery coordination with field personnel. Prepare submittal logs with daily integration of materials ordered, estimated delivery and storage location for jobs and presents report at weekly job schedule meetings.

● Resolve vendor materials issues.

● Performing plan take offs and develops materials list for PM review and approval sign off.

● Issue all P.O.’s, maintenance of running log, verify once materials are acquired that it matches the P.O. order. Inform PMs of any shipment delays.

● Finalize subcontracts with contract administrator.

● CEM 3130

● Work with foremen and superintendents to collect and consolidate information (time sheets, DEWR, job site meeting, tailgate meetings, etc.).

● Assist Project Manager while learning PM practices.

● Address and point of contact with clients when PM is not available (phone calls and emails and site visits).

● Assistance and project close-out coordination.

3 P a g e

● Continue to build clients relations at all levels to improve company bottom line. J&J Acoustics, Inc., Santa Clara, CA

Assistant Project Manager (APM) August 2015 – December 2016

● 95% of work completed while at field site

● Assist with cost controls such as planning, estimating, budgeting, financing and managing costs so that project can be completed with the approved budget

● Support Project Manager with administration of contracts and the coordination of subcontractors/suppliers

● Document control, including coordination of submittals, RFIs, meeting minutes, contract documents, and permits

● Organize and expedite workflow for the department manager’s office

● Coordination of Multi-Million Dollar Commercial Projects and currently a County Project in Dublin, CA, the East County Hall of Justice.

● Creation, coordination & processing all incoming and outgoing construction documents and construction plans.

● Assist with project scheduling using MS Project and Excel spreadsheets (Minimal Capacity).

● Utilize “cloud application” project software to communicate with project team such as, Prolog Systems, Viewpoint-6, New Forma, BOX and other software applications.

● Extensive Outlook communication to coordinate within company personnel and GC personnel.

● Coordination and identifying all RFI’s for trade impact with project team and responding in a timely manner.

● Creation of PDF files using Bluebeam software.

● Coordination and tracking of all Inspection Request and Results with foreman in the field, as well as walking the project with foreman to identify all areas ready for inspections.

● Job walking, identifying potential delay/impact issues and logging them directly on the drawings using Plangrid software (IPAD and Web).

● In charge of submitting weekly and monthly safety packages to GC.

● In charge of submittal coordination and creation with project team.

● Bid Take-off and Submittals

Barnum & Celillo Electric, Inc. (BCE), Sacramento, CA Assistant P.M./Project Assistant March 2012 – July 2015

● 50% of work completed at job site

● Coordinated Commercial Construction Projects

● Assisted and attended weekly meetings with project team including principals and the creation and distribution of meeting minutes.

● Assisted with project scheduling using Excel spreadsheets.

● Coordinated incoming Bid requests with Project Manger and decided which requests were relevant to the company and distribution to relevant departments.

● Created all files pertaining to on going projects.

● Coordinated the bidding process insuring bids were distributed and submitted properly to multiple General Contractors bidding on projects.

● Creation of all project documents, as well as all submittal documentation.

● Extensive Outlook communication to coordinate within company personnel 4 P a g e

● Fremont, CA – Assistant PM and Office/Warehouse Coordinator

● Office Manger and coordination of the warehouse insuring all material deliveries to multiple multi- housing projects.

● Supervised multiple warehouse/driver delivery personnel.

● In charge of providing cost take offs to Project Managers on multiple projects.

● Insured all plans/drawings were filed and distributed to the appropriate foreman/field personnel on multiple on-going projects.

● Warehouse Material Inventory on a weekly basis.

West Coast Industrial Flooring, Inc. (WCIF), Rancho Cordova, CA Field Coordinator / Project Scheduler June 2008 – December 2008

● Coordination of Epoxy Flooring Construction Projects.

● Assisted and attended weekly meetings with project team including principals and the creation and distribution of meeting minutes.

● Assisted on project scheduling using MS Project and Excel spreadsheets.

● Assisted and prepared all aspects of the proposal/bids and qualifications including writing, proofing, editing, graphics and binding.

● Coordination of providing all project documentation to the appropriate field personnel on multiple on-going projects.

● Assisted in producing bids with Sales Team.

Swinerton Builders, Sacramento, Ca

Project Assistant October 2006 – May 2008

● Coordinated on all aspects of large multi-million dollar Commercial projects for UC Davis Medical Center.

● Coordination with G.C’s Team Personnel, as well as Owner Representative/Architects and Sub- Contractors.

● Created, coordinated & processed all incoming and outgoing construction documents and construction plans.

● Assisted with project scheduling using MS Project on a bi-weekly-part time basis with the full time company project scheduler.

● Monthly Progress Payments Coordination: liens/pre-liens, payment applications, RFI’s, Change Orders and some certified payroll/prevailing wages.

● Utilized project software to communicate with project team such as Prolog Systems.

● Extensive Outlook communication to coordinate within company personnel

● Coordinated weekly project meeting minutes including taking and distribution of meeting minutes to all Subcontractors.

● Coordination and first point of contact with all project Subcontractors and field personnel with daily’s, safety packages and other construction documentation.

● In charge of a document control within the project that included both digital and hard copy filing systems.

5 P a g e

PCM3, Inc., Sacramento, CA (Sacramento Unified School District – 6 School Projects- Closeouts)

Project Administrator (Temp Assignment) August 2005 – September 2005

● Coordinated all aspects of large Sacramento School District Projects.

● Created, coordinated & processed all close-out construction documentation on multiple on-going school projects.

● Coordinated the final phases of the close-out documentation with multiple Subcontractors on multiple school sites.

● Assisted in the coordination of moving all class furniture back into the building assuring no damages to completed construction work.

EDUCATION

● Jefferson High School, Daly City, CA - Diploma

● 1987-1988 – Skyline Community College – AA Courses

● 1988-1989 – City College of San Francisco – AA Courses

● 1993-1994 – Heal Business College – Business Certification Only

● 1994 - Academy of Arts and Crafts, San Francisco (Certification Only)



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