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MS Suite, Visio, SharePoint, SAP, PeopleSoft, Oracle, DOORS

Houston, TX
October 19, 2019

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**** ***** ****, #***, *******, TX *****



Rachel Y. Chizum

Objective Professional Administrative Assistant, with a strong background in the high demanding Oil and Gas Industry. Strengths include: taking leadership on assigned tasks and excellence with interpersonal and communication skills, and superior experience in a fast-paced office environment. Motivated self-starter and proficient in the arena of working various databases specialized to the individual company.

Areas of

Expertise MS Suite PeopleSoft Oracle

Visio AtTask DOORS

SharePoint SAP



08/2017 – Present Chizum’s Household Housekeeper Houston, TX

Manage household chores.

Setting and monitoring finances.

Scheduling and monitoring maintenance requests.

Handle the household grocery shopping as needed.

03/2016-08/2017 Aerotek Staffing Agency Houston, TX

Administrative Assistant at SABIC Corporation


Prepared all documents and submit to obtain Visas for multiple countries.

Assisted with creating and maintaining a Document Management System.

New Hire/Expat office preparation.

Administrative Assistant at GE Oil and Gas


Searched multiple legacys for Drawings and Parts Lists per requests of Project Engineers.

Electronically formatted and filed SPECS per company guidelines using DOORS database.

Participated in weekly project meetings for status updates.

Handled special assignments per the project manager’s request.

07/2015-10/2015 Volt Staffing Houston, TX

Custmer Service Rep. at Baylor College of Medicine

Handled incoming and outgoing calls.

Used SAP to process orders for medicines, medical supplies and equipment for various labs and Doctor’s offices.

Researched and answered requests for billing and order inquiries.

Shipped, received and tracked orders as required.

03/2014-04/2015 Superior Talent Staffing Co. Houston, TX Administrative Assistant at GE Oil and Gas

Took minutes for the Executive GIS Weekly Meetings and post on Sharepoint.

Updated AtTask, SharePoint and MS Project with detailed events and milestones.

Created and tracked global holidays and group member’s vacation and business travel in SharePoint with Visio documents.

Assisted with global rollout of company policies and procedures.

Processed expense reports in Oracle on behalf of various Supervisors.

11/15/2012 – 10/11/2013 EXP Energy Services Houston, TX

Receptionist on Keystone Project

Professionally greeted all visitors in a kind and professional manner.

Handled all incoming phone calls and transfer as required.

Introduced new hires to company standards as well as provide any additional assistance, so their transition to the group is without flaw.

Assisted with creating and editing Project documents and presentations.

Volunteered my efforts in supporting the Quality Assurance Group in implementing and keeping up with current ISO 9001 requirements.

oReceived special recognition, which included a letter of appreciation from the VP of exp Energy at the Corporate Office and the QA Manager.

01/30/2012 – 04/28/2012 NESC Staffing Agency Houston, TX

Administrative Assistant at Entergy

Made travel arrangements for Project team.

Posted project specs/transmittals from vendors’ database in SharePoint.

Took project meeting minutes on a weekly basis, consolidated and provided to all Project team members.

Assisted with creating and editing Project documents and presentations.

10/11/2011-01/05/2012 TPI Staffing Inc. Houston, TX

Administrative Assistant at Oceaneering

Used People Soft: Manage Time Entry on a daily basis for my groups of Engineers and Technicians.

Assisted Project Managers and Staff Engineers with daily tasks including reports, spreadsheets, presentations, travel arrangements (domestic and international), catering, conference room setup, building requests, to name a few.

Assisted in processing Expense Reports in Oracle.

05/16/2002-08/30/2009 ExxonMobil Development Company Houston, TX Administrative Assistant

Assist my manager, Supervisors and all other members of my group (170+), international and local, with various office needs including: travel arrangements, setup meetings with audio visual peripherals and catering as required, distribute and track invitations and replies, order office supplies, reconcile employees’ expense reports and my P-Card statement using eSpeedbuy.

On and Off-Boarding of all new hires, transfers, resignations, as well as both impat and expat assignments.

Daily Interaction with the IT group.

Complete and track all computing requests: hardware, software, user i.d. and data access.

Assist with computer difficulties to get them resolved in a timely manner.

Timewriting Administrator - add job#s, send monthly reminders, assist with those experiencing difficulties, and create and send requests to remove or add employees to the database.

SAP Administrator: Processed payroll exceptions two times per month.

Education August 1990 – May 1991 Ponderosa High School Parker, CO

High School Diploma

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