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Social Media Administrative Assistant

San Mateo, CA
October 21, 2019

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M: 650-***-****




Analysis and Assessment

Developing Standards

Process Improvement

Strategy Planning

Identifying Systemic Issues

Planning and Organization


Talent Assessment & Acquisition

Candidate Sourcing & Screening

Boolean Searches

Executive Recruiting

High-Volume Staffing

Offer Negotiations

Placement & Onboarding

ATS & Recruiting Software

Social Media Recruiting Tools

Employment Law & HR Affairs

Client Relationship Management

Develop & Maintain Standard Operating Procedures (SOPs)



Exceptional interpersonal, communication, analytical and problem-solving skills

Result oriented and goal driven with the ability to work in a fast-paced environment, including startup

Ability to execute multiple projects simultaneously and manage time efficiently

A positive and confident attitude with a relentless obsession for customer satisfaction and audience engagement

Enthusiastic, self-motivated, effective under pressure, and flexible

Experienced with providing executive and recruiting support globally



Comprehend Systems, Redwood City, CA 04/19 – 08/19

Productively managed the day-to-day operations and support of onsite and offsite team members

Effectively worked with the building management to create and maintain office policies as necessary

Maintained relationships with vendors, service providers, and landlord, ensuring proper services were provided and invoices were paid on a timely manner

Controlled office budget and warranted accurate and timely reporting

Coordinated onboarding and training employees on general, nonprofessional office systems and protocols

Performed an array of administrative tasks, including providing executive support to the Head of Human Resources, the Founder, and the Co-Founder

Collaborated with internal stakeholders and cross-functional teams such as IT, Customer Success, Marketing, Engineering and Finance to evolve and implement protocols and workflows

Interfaced with high-level decision makers and professional contacts, acting as both gatekeeper and liaison

Ensured conference rooms, office space, lunchroom and entertainment areas were presentable

Maintained all supplies and managed all purchasing, delivery and restocking

Managed weekly lunches, event catering, and ensured the kitchen was well stocked

Responsible of office safety and security compliance

Proactively coordinated in planning and organizing monthly events, anniversary celebrations, activities and calendar, and finding ways to make work environment the very best it can be

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands


Comprehend Systems, Redwood City, CA 08/18 – 04/19

Constructed and employed effective sourcing strategies that delivered high caliber and diverse talent for current and future requirements

Effectively collaborated with hiring managers and senior business partners to identify, build and execute effective recruiting strategies to engage the best and the brightest talent

Established and maintained relationships with hiring managers, and proactively reported on pipeline activities to facilitate effective recruiting and hiring discussions

Collaborated with Head of Human Resources to support process improvements and sharing the best practices to meet the needs of recruiting

Managed the full cycle recruiting process from requisition creation to candidate closure

Continued to generate innovative approaches in attracting talent through new methods of recruiting

Measured performance metrics to drive continuous improvement in sourcing and recruiting strategies and partner with peers in the execution of these strategies

Managed Greenhouse, company’s applicant tracking system to ensure data integrity and build out a transparent reporting on recruiting activity

Provided a consistent and brand right candidate experience

Conducted business in a consultative manner

Served as an internally and externally-facing representative of Comprehend Systems’ recruiter

Assisted with building an inclusive and diverse team environment

Ensured compliance with all related federal and state employment laws


San Mateo, CA, 02/17 – 06/18

Generated marketing strategies to help promote and increase business revenue through social media, digital and traditional marketing techniques (i.e. targeted mailings, blast emails, and promotional giveaways)

Created new creative marketing and advertising strategies

Content creation and website management

Composed and managed blogs

Developed, enhanced and outreached to all social media channels (i.e. Facebook, Twitter, YouTube, Pinterest Instagram, and LinkedIn)


International Programming & Systems, San Mateo, CA 11/15 – 11/16

Resourcefully utilized recruiting methods and tools including Bullhorn applicant tracking system, Dice, Monster, CareerBuilder, LinkedIn, and Twitter to mine and develop a strong candidate pipeline

Delivered full lifecycle recruiting by assessment of hiring needs, ongoing consultation to hiring managers and defined qualifications

Developed job descriptions, coordinated interview process, prepared and managed candidates throughout hiring process

Provided clients with a superior level of service and satisfaction, while exceeding the expectations and commitments that had been set

Strong networking skills, experienced in attracting and maintaining business relationships across a wide range of industries

Completed and verified candidates’ references with impeccable turnaround time with outstanding customer service

Maintained company website for available positions updates

Worked in a fast-paced environment and demonstrated ability to juggle and prioritize multiple tasks and demands

Daily executed social media initiatives, including posting content and developing strategies to improve user engagement and drive action across all major channels, as Facebook, Twitter and LinkedIn


International Programming & Systems, San Mateo, CA 07/15 – 11/15

Full life-cycle recruiting of all levels of staff and departments in R&D, software & hardware development, IT, manufacturing, and professional services

Continued success in direct sourcing, Bullhorn applicant tracking system, networking, referrals, Internet, job boards and job/career fairs

Experienced recruiter for high volume, hard-to-fill and niche market positions

Managed client and candidate relationships at professional level

Continuous networking and pipelining to identify candidates

Extensive executive client interaction

Development and execution of staffing plans

Collaborate with President on campaigns and social strategies

Prepared, scheduled, and posted content for multiple social networks

Solid track record of running social media programs that have delivered measurable results

Proven hands-on experience growing and engaging an audience via Twitter, LinkedIn, and Facebook


Efficiently applied recruiting methods and tools including Taleo applicant tracking system, Dice, Monster, CareerBuilder, LinkedIn, and Twitter to foster a strong domestic and international candidate pipeline

Effectively selected, screened and interviewed applicants in order to provide recruiter recommendations to hiring managers

Proactively build talent pipelines for positions identified by strategic recruiting plans

Established and managed co-op and internship programs

Composed and posted open positions on external job boards exercising industry appropriate language to attract top talent

Maintained strict confidentiality concerning open positions, candidates, and other sensitive information

Managed scheduling and logistics between candidates and hiring managers

Coordinated with the hiring managers and officers in the hiring department to create a fair and justified employment offer

Participated in career fairs, networking events and local recruiting events

Participated in minority and outreach recruiting programs and maintained contact with organizational representatives to enhance the diversity recruiting efforts: Administered Affirmative Action Program (AAP)

Performed background checks, domestic and international reference checks, employment verification via E-Verify and Office of Inspector General (OIG)

Coordinated travel arrangements for both domestic and international travels

Administered changes/updates to employee files e.g. promotions, titles changes, department transfers

Composed offer letters, bonus plans and all employment related documentation

Effectively managed and coordinated company events, including yearly health fairs


TeraRecon, Inc. Foster City, CA 09/11 – 04/15

Provided complex, diverse, and confidential administrative duties to CEO, VP. of HR. and executive staff

Made administrative decisions, handled correspondence, and coordinated executive seminars and events

Exercised discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies

Performed reoccurrence audit and reconciliation

Coordinated travel arrangements for both domestic and international travels

Administered changes/updates to employee files e.g. promotions, titles changes, department transfers

Assisted with managing Business Management System (BMS) training and audit preparation

Managed and coordinated company events, including yearly health fairs

Recruiting Responsibilities (Domestic & International)

Conducted full lifecycle recruiting domestically and internationally, including Taleo applicant tracking system sourcing, screening, and interviewing candidates

Composed job description, posted on job boards, participated in recruitment events and orientations

Maintained and developed database of qualified candidates through networking and referrals, and internet searches

Maintained ongoing relationships with candidates based through various means (calls, emails, LinkedIn)

Composed offer letters, bonus plans and all employment related documentation

Conducted background checks, domestic and international reference checks, employment verification via E-Verify and Office of Inspector General (OIG)

Attended Radiological Society of North America (RSNA)

Monitored and administered Affirmative Action Program (AAP)


TeraRecon, Inc. Foster City, CA 04/11 – 09/11

Professionally and courteously assisted customers, rerouted their calls to proper technicians

Managed customer service department, special projects and performed administrative responsibilities

Prepared FedEx, UPS, DHL and other courier packages and shipping labels as needed by company personnel

Human Resources Responsibilities

Managed recruitment by partnering with hiring managers to define essential job functions and candidate skill requirements

Created an efficacious structure for screening and interviewing candidates

Successfully coordinated meetings, seminars and company related events

Managed and conducting domestic and international reference checks

Attended Radiological Society of North America (RSNA)


Recommended and implemented work activities, policies, and procedures related to facility and equipment maintenance for safety, quality, and compliance

Promoted and maintained safety goals and ensured a safe work environment for all employees

Responsible for the technical aspects of projects, including research, cost estimating, development work, problem solving, and implementation

Planned, organized, and helped direct the work performed by contractors in achieving desired results while maintaining cost in accordance with specified budget

Process maintenance related request using Work Order Management System (WMS) in Access format

Managed the Material Safety Data Sheets (MSDS) records for Facilities

Administrative Responsibilities

Member of Institutional Animal Care and Use Committee (IACUC)

Managed Green Business Committee and coordinated events to promote green business

Coordinated and managed Environment, Health and Safety trainings


CV Therapeutics, Palo Alto, CA 09/01 - 08/06

Composed letters, memorandums and other business-related correspondences

Shipped sensitive substances and compounds through FedEx, internationally and domestically

Composed and managed the front desk guidelines handbooks for the three sites

Member of Institutional Animal Care and Use Committee (IACUC)

Human Resources Responsibilities

Composed Human Resources related documentations

Screened applicants, reviewed résumés, conducted phone and in-person interviews

Coordinated companywide meetings, trainings, semiyearly benefits fairs, and team building events

Fellows Placement, Staffing Agency: ADMINISTRATIVE ASSISTANT Digidesigns, Palo Alto, CA 05/01-09/01

EXECUTIVE ADMINISTRATIVE ASSISTANT Outride, Redwood Shores, CA 09/99 – 05/01


Available upon request.

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