Administrative Assistant Front Office

Objective

Enthusiastic and committed Receptionist eagerly searching a position within a company to be able to convey strong communication and organizational skills, I will also set forth my 5 yrs. experience in front office management to coordinate smooth operations within the entire company.

Experience

At home mother July 2014-Present

Synergen Consulting April 2014-July 2014

Acted as Corporate Receptionist/Administrative Assistant for both Synergy Consulting and Percento corporate office. Handled all incoming and outgoing mail via FedEx, UPS, Hotshot and also prepared postage for all out going USPS mail. Ordered all office supplies along with maintaining kitchen supplies. Also assisted in accounting and other departments when needed with administrative duties. Bind all brochures for “new clientele”. Maintained all kitchen appliances. Coordinated all calendars for conference rooms and up kept front office for neat and clean appearance.

MCA Communications April 2013-September 2013

Acted as Project Coordinator for the IT Department at MD Anderson. Attended client meetings everyday and assisted with determination of project requirements. Assisted the project manager in the drafting and issuance of project proposals and preliminary schedules. Prepared project organization and move. Tracked the progress and quality or work being preformed by technicians and designers. Effectively communicated relevant project information to the client and project team. Ensured all client needs were met in a timely and cost effective manner. Kept the project manager and others informed about project status and any issues that may have impacted client relations. Prepared all spreadsheets for every incoming project. Maintained a time sheet for HR every week. Assisted the Project managers with any need.

Farouk Systems April 2010- April 2013

Acted as Corporate Receptionist and Customer Service agent for corporate office. Handled all incoming and outgoing calls for corporate office on a 30+ plus switchboard. Maintained security by following all safety procedures, monitored log in book and issued all visitor badges. Scheduled and maintained all conference rooms. Appropriated all incoming faxes and emails. Preformed basic bookkeeping, filling and clerical duties. Coordinated all incoming mail and outgoing mail including FedEx, UPS, Hotshot drivers. Assisted in taking payments for returns and repairs. Handled all incoming applications and outgoing as well. Assisted HR in various projects as well as all other departments. Ordered all office supplies for entire office. Prepared coffee and set out food for everyday consumptions for employees. Assisted executive assistants with anything needed in a timely and orderly fashion.

North Shore Supplies INC. June 2008- January 2010

Acted as Corporate Receptionist/Administrative Assistant for HR Dept. Attended to visitor’s and dealt with over the phone and face to face with inquires for customers. Directed person to correct destinations. Assisted with any queries from existing and potentially new customers. Prepared correspondences and documents for Human resources. Also assisted HR with new employee packages and updated employee files with current wages and holiday time. Received and sorted all incoming and outgoing mail including FedEx, UPS, DHL and Hotshot mail. Coordinate all meetings and organize catering for all office functions. Assisted all departments with administrative duties.

Dental Innovations July 2003-May 2008

Acted as Dental Assistant.

Education

Courses for success

Attained certificate for Human resources 2016

Everest Institute 2002

Attained certification for RDA

MacArthur High school 2000

Attained Diploma

Skills

MS. Office, Word, Power Point, Excel and Outlook

Intermediate in Spanish speaking reading and writing

Cisco phone system savvy

60 WPM

Fax and copier/scanner literate

SAP software knowledge

Strong verbal and written communication skills and impeccable punctuation

References

Asia Young (3yrs) 281-***-****

Stephanie Goldstrom (6yrs) 281-***-****

Tristan Wasson (6yrs) 720-***-****

Katie Bowers (6yrs) 281-***-****

Leonor Rios (9yrs) 832-***-****

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