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Administrative Assistant Data Entry

Port Richey, FL
October 16, 2019

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Eleanor Smith


Over ** years of administrative and clerical experience with office task, such as filing, generating reports, setting up for meetings and reordering supplies, compiling, verifying accuracy and sorting information to prepare source data for computer entry

Strong proficiency with Microsoft Office, Excel, Outlook, general computer skills and prioritizing, time management and organizational skills


Strong organizational, technical and interpersonal skills

Detail oriented and self-motivated.


Time Management

Strategic Planning



Strong ability to multi-task effectively, as well as resourceful in completing projects/tasks

Computer Savvy with a working knowledge word processing, spreadsheets, and databases


HS Diploma – Westbury High School, Westbury, NY 1979

Work Experience

Self Employed

August 2016 – Present

Sinai Hospital of Baltimore, Baltimore, MD

Administrative Assistant

5/2010 – 7/2016

Provided clerical and data entry support

Provided telephone support, schedule appointments (patients and meetings), maintained calendars and arrange conferences

Handled pre-registration and registration of patients

Verified patient insurance benefits and eligibility

Obtained medical test authorizations

Established, maintained and revised departmental and patient files/records.

Abstracted data from manual records for electronic records

Kelly Services/Various Contracts

Administrative Assistant

7/2009 – 08/2009 & 09/2009 - 02/2010 Contract

Johns Hopkins University, Columbia, MD


07/2009 – 08/2009

Answering and directing inbound & outbound phone calls to the appropriate associates

Being a point of contact for a range of staff and external stakeholders

Welcomes visitors by greeting them, in person or on the telephone

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Contributes to team effort by accomplishing related results as needed.

PHH-Arval, Sparks, MD

Administrative Assistant

09/2009 – 02/2010

Performed all administrative duties as assigned, opened and computer logged all incoming mail

Typed all correspondence

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports and conduct research.

Greet and assist visitors.

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Montefiore Medical Center, Bronx, NY

Fellowship Program Coordinator/Administrative Assistant

01/1981 – 07/2009

Oversaw 25 physician's educational training and operations within 5 hospitals, including record and file maintenance

Handled data entry and management for GME tracking, FREIDA on-line program, and ACGME on-line program

Coordinated physician recruitment, scheduling, hiring and orientation of all new fellows

Assigned and maintained fellow's and attending's monthly evaluations

Submitted and processed reimbursements for all 25 physicians

Provided various monthly reports to the Graduate Medical Education office, the house staff office and the program director

Prepared and maintained all appropriate files for all accreditations

Planned and arranged the yearly fellowship program's graduation and dinner event

Answering and directing phone calls to relevant staff

Scheduling meetings and appointments, taking notes and minutes in meetings

Ordering and taking stock of office supplies

Being a point of contact for a range of staff and external stakeholders

Preparing documents for meetings and business trips

Processing and directing mail and incoming packages or deliveries

Greeting and directing visitors and new staff to the organization

Writing and issuing emails to teams and departments on behalf of teams or senior staff

Researching and booking travel arrangements for staff members

Finding ways to improve administrative processes

Typed all correspondence

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