Imran Shahzad

House No.*, Street No.**, G-**/*, Islamabad, Pakistan

Cell: +923*********

Email: adalr8@r.postjobfree.com

Over 10 years of extensive experience in document control and administration. Excellent ability to manage large, complex document, tolerant of verifying workload and dynamic priorities. Expertise in electronic document management system (EDMS) using software and databases (e.g. Aconex,FileNet, Lotus Notes, SharePoint, Focus)

Professional Experience

EGIS RAIL (Riyadh Metro Transit Consultants) — Riyadh, Saudi Arabia

Senior Document Controller, December 2015 to July 2019

Key Responsibilities:

To provide Document Control Services through EDMS (Electronic Database Management System /Aconex) to the project team and reporting information related to the status of the project documents, drawings in accordance with Contract Execution Procedure throughout the life cycle of the projects.

Maintaining, update and review a comprehensive computer database, including documentation & drawings corresponding to those of Client & contractors.

Distribute documents/drawings for comment /approval as per the distribution matrix for Design / drawings through Aconex.

Maintaining, update the project filing and controlled revision history for hard copy and electronic filing on a regular basis.

Generate, maintain and update the Project Documents Deliverable Register, which includes transmittals, Technical Documents & drawings & manuals.

Ensure any changes to documents are agreed and verified with engineering personnel.

Coordinating with Project engineering Manager/ Package Manager and prepared Distribution Matrix in the EDMS.

Quality checking of all drawings, documents for their document no, revision no, approvals status etc. in the correct format according to project procedures.

Preparing weekly report of documents progress updates provided to Project Management.

Maintain Master filing system as per filing procedure.

Assisting with audits of internal procedures and processes as required.

Planning, supervising and recording document flow to and from all necessary parties including the project team, client and Contractor.

REDCO INTERNATIONAL WLL (RIZZANI, LOTTE, REDCO -JOINT Venture) (QATAR RAIL) — Doha, Qatar

Senior Document Controller, June 2014 to August 2015

Key Responsibilities:

Manage Electronic Document Management System (ACONEX) to integrate the management and control of projects documentation

Responsible for receiving, checking, transmitting, logging, sorting, filling, scanning, distributing incoming and outgoing correspondences and communications

Ensure that all the documents and files have the specific name, no errors will be there and complete checked and reviewed before submission

Preparing Transmittal and Submittal for Drawings, Material Submittals, Method Statement, Inspection Test Plan, Technical Query, Calculations, Specifications and RFIs

Ensure that the distribution matrix of document management system reflects the correct distribution requirement and documents been issued to right person.

Keeping track of outstanding correspondence/document and follow-up with responsible managers/engineers to close out the issues.

Setting up the project correspondence numbering and distribution system. Recording of internal / external documents and maintaining its control registers, Filing allcorrespondence, documents, drawings in correct file/location for easy retrieval of documents

Filing of soft and hard copies of project related technical documentation. Scanning and creation of CDs

Assign Document/Drawing number as per client procedure, standard and company QMS

Submitting daily /weekly / monthly progress report to line manager

Setting up the project correspondence numbering and distribution system. Recording of internal / external documents and maintaining its control registers

Maintaining the record files in compliance with QA requirements for audit purposes. File management of project correspondence, engineering documents, non-conformance reports, engineering queries, field change notices, Letters, method statements.

REDCO INTERNATIONAL WLL — Doha, Qatar

Document Controller/Admin Officer, June 2011 to May 2014

Key Responsibilities:

Administering the EDMS. Follow-up of all incoming and outgoing documents. Maintaining and updating submittal and approval database.

Providing support to different managers.

Played important part of new process while working closely with in-house engineers and draft persons to create and deliver the latest revised drawings with all the comments duly incorporated and updated to get a trusting partnership based communication and collaboration with Engineering Consultants, Project management consultants and Client.

Supervision of daily uploads of drawings and documents in ACONEX and FOCUS web-based document management system

Preparation of Document Transmittal Form (DTF) and outgoing mail. Complying with the client’s QA & HSE guidelines

Establish Master Document Register

Classifying the drawing numbers according to category based on the split of work i.e. Plot Plan, IFC Drawings, Shop drawings etc.

Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.

Assisting QA Manager to develop the new work instruction/Quality procedure

EARTHQUAKE RECONSTRUCTION & REHABILITATION AUTHORITY— Islamabad, Pakistan

HR Coordinator, August 2009 to Feb 2011

Key Responsibilities:

Trained 25-member management team on interviewing techniques and best practices, conducting workshops and one-on-one coaching sessions that contributed to sound hiring decisions.

Devised creative and cost-effective incentive and morale-boosting programs that increased employee satisfaction and productivity.

Reworked new-hire orientation program to include Programs information and company resources.

To ensure post training evaluation process takes place for all learning interventions.

Ensuring sequential numbering system in each outgoing correspondence.

Responsible of resource management of all field offices.

To maintain proper record keeping of the project activities during the implementation of the project available at field office.

In-depth knowledge of all villages of intervention and managed close contacts with community leaders, volunteers, and activists

Trained 25-member management team on best practices, conducting workshops and one-on-one coaching sessions that contributed to sound hiring decisions.

Devised creative and cost-effective incentive and morale-boosting programs that increased employee satisfaction and productivity.

Reworked new-hire orientation program to include Programs information and company resources.

To ensure post training evaluation process takes place for all learning interventions.

UNIFIED SECURE SERVICES — Islamabad, Pakistan

HR Officer, Feb 2008 to July 2009

Key Responsibilities:

Maintained filing systems and organized all necessary stuff.

Responsible for updating the appropriate forms whenever an employee receives a promotion or switches to any other department in order to keep all information up-to-date.

Screening job applicants for obtaining information on their education and work experience.

Organized staff training sessions, workshops and activities

Scheduled and organized interviews & maintained Human Resource calendars.

Assist in Staff Performance Appraisal.

Education & Certifications

NATIONAL UNIVERSITY OF MODERN LANGUAGES — Islamabad, Pakistan

Masters of Business Administration (MBA), (2006 to 2008)

Majors: Human Resource Management

BOARD OF TECHNICAL EDUCATION — Peshawar, Pakistan

Diploma in Information Technology (DIT), 2003

Majors: Information Technology and MS Office

Of Note

Professional Development:

Completed ongoing training in the areas of compensation and benefits, employee and labor relations, leaves of absence, workers’ compensation and workplace safety/security.

Completed ongoing training of Working Safely in Confined Spaces (Measures, Hazards and Precautions)

Completed One Day Diversity Training (Celebrating Diversity in the Workplace)

Technical Skills:

Aconex, Focus & Lotus

Social Media

MS Office (Word, Excel, PowerPoint, Outlook)

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