Administrative Specialist who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Microsoft Office proficiency Proper phone etiquette Articulate and well-spoken Time management
Meticulous attention to detail Understands grammar Customer service-oriented Travel administration
SharePoint Content Administrator
Professional and mature
Strong problem solver
Works well under pressure
Manufacturing Plant environment
Human resource laws knowledge Social media knowledge
Legal administrative support Business correspondence Scheduling
TWIC Card holder
Administrative Assistant 06/2014 to 07/2018
ExxonMobil Research and Engineering – Materials Section Spring, Texas
Provide word processing, spreadsheet, and presentations support, planning/scheduling of new hire logistics and candidates who come on site for interviews; manage incoming/outgoing mail and mail distribution; manage/prepare organization charts, flowcharts, and organization contact protocols; use SharePoint for interface of documents, presentation preparations as needed, scanning, granting permissions; manage group calendar, schedule meetings and audio conferences; organize logistics for internal and external meetings; coordinate travel arrangements; ensure proper processing of invoices, travel expenses, and purchase cards (P-cards) statements for group employees; order supplies/materials; coordinating timekeeping for individuals in the group in SAP; handle file management for the department, hard copies and LAN; generate and manage requests for IT software or hardware updates; coordinate office moves; data entry of projects on behalf of Quality Assurance and reconcile invoices to P Card (Reproduction, logs, UPS, Supplies, etc)
Administrative Support Specialist 07/2012 to 04/2013
FAST Group Houston Humble, Texas
Respond to client requests for new project initiatives. Collaborate with various members of the production and sales teams to assess the scope of work and produce cost estimates. Learn about clients' industry, business needs and company culture; maintain clients' accounts by providing a high level of service. Monitor and communicate project progress, ensure strict adherence to deadlines and budgets and ultimately produce high quality deliverables. Serve as the primary point of contact for client contacts. Set and fulfill client expectations. Perform other special projects or duties when required.
Administrative Specialist 02/2007 to 05/2012
City of Houston Houston, Texas
Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Receive goods in SAP; process purchase orders and post goods in SAP. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Accept vehicles on behalf of the department, process vehicles for disposal, transfer vehicles between employees, maintain vehicle files. Organizes inventorying, cataloging, retention and retrieval of department documents. Created databases for Incentive Pay Program, produce weekly productivity reports using SAP, Excel and Access. Timekeeping and maintain employee records in SAP. Create work orders and facilities maintenance project scheduling. Created employee database containing contact information; and other duties as assigned.
Goods Receipt Clerk 09/2006 to 02/2007
Mahindra USA Houston, Texas
Process Goods Receipt by receiving inventory and products in SAP; OHL and FEDEX shipping of equipment and parts; daily parts and inventory Master Record updates; process daily inventory requests for multiple plant locations; follow up on back order reports as well as customer requests; and other duties as assigned.
Legal Administrative Assistant 11/2005 to 08/2006
Mallory and Associates Houston, Texas
Provide administrative support services to Legal Counsel. Assisted in preparing discovery, performed legal research and analysis, and drafting of legal documentation through the use of Prodoc. Handled travel arrangements domestically. Prepared various routine and specialized administrative documents and correspondence, and coordinate all day-to-day office operations and administrative support activities.
Field Administrative Assistant 05/2005 to 11/2005
Veritas CGG Houston, Texas
Process purchase orders, accounts payable, data entry, assist employees with benefit selections including 401K options, assist clients when needed, daily reports of production and profit and loss; handle travel arrangements for a crew of 40 - 100 persons domestic and international; process payroll; assist in HSE duties and other duties as assigned.
Human Resources Administrative Assistant 07/1998 to 05/2005
Shady Acres Academy Houston, Texas
Data entry, assist employees with benefit selections including 401K options, process payroll; new employee orientation; process FMLA, COBRA, STD/LTD, worker's compensation requests; file maintenance assist with general office duties and other duties as assigned
Medical Records Clerk/Unit Secretary 07/1996 to 07/1998
Hospice at Texas Medical Center Houston, Texas
Create new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; delivering records. ICD-9 and CPT data entry.
Wiley College Marshall, Texas