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Executive Sales

San Antonio, TX
October 13, 2019

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Executive Administrator

Goal oriented, well developed, business acumen honed by a wealth of business experience working for a multinational product manufacturer, Procter and Gamble. Supported senior level C management and account executives. Building excellent working relationships and was able to gain trust with the key account holders leading to outstanding results in achieving our customer goals. Work was always timely and proficient. Demonstrated leadership skills, flexibility, dependability, disciplined, efficient, organized, along with great patience. Excellent teaming communication skills and advanced multi-tasking capabilities. Recognized administrative professional with a high degree of test, tenacity, and organization with the ability to get things done.


• Remote & In-house Executive Assistance

• Internal & External Meeting Coordination

• Calendaring

• Onsite & Offsite Event Planning

• Office Management

• Expense Management & Budgeting

• Travel Coordination & Management

• Vendor Management

• Project Management


• Microsoft Office Suite 365

• OneNote

• Oracle Siebel & SAP

• Intermediate Excel (Macros & PivotTables)

• Google Suite

• SharePoint & Box Administration

• Concur

• Adobe Acrobat Reader


Epic Midstream Holdings LP

Administrative Assistant May 2019 – Aug 2019

• Office & Executive Administration

o Outlook calendaring management and scheduling

o Travel planning and coordination

o Create and manage expense reports

o Coordinate conferences calls

o Customer presentation development and editing

o Coordinate corporate off-site meetings

o Executive management support

o Order and maintain all merchandise for local and off-site offices

o Order supplies/business cards as needed

o Manage SharePoint, website and route IT request

o Update and manage PowerPoint presentations

o Notary Public

Procter & Gamble Company May 1994 – Jun 2018

Executive Administrator III (Jun 2004 – Jun 2018)

• Office & Executive Administration

o Outlook calendaring management and scheduling

o Travel planning and coordination in Concur

o Create and manage expense reports

o Coordinate web and video conferences

o Customer presentation development and editing

• Facilities & Office Management

o Office equipment maintenance and supplies

o Office Accounts Payable

o Vendor Management

o Confidentiality personnel record keeping

o Lease contract liaison

o Security contact for office compliance

o Maintain security badges for secure entry

o Two major office remodeling and re-construction projects – coordinated with Jones Lang LaSalle

• Event Management

o Team event coordinator for all on and off-site functions which involved team building activities, hotel reservations, logistics, meals, etc. This also, included all holiday events.

o Managed all the events for customer business meetings/events, training sessions, top Executive/VPs dinner/luncheon.

o Lead a committee that organized a retirement dinner event for over 100 attendees.

o Coordinated special event promotional material for customer distribution in stores and trade shows with the local Ad Agency.

• Sales Operations Administration

o Supported the Drug Store side of the customer sales business for HEB. Helped sell in new item products to store by gathering data and preparing customer presentations. Data entry for these new items were set up to customer specifications in their systems. Accuracy was performed.

o Maintain confidential reports and records as required including maintaining filing system for the department.

• Sales Accounting

o Responsible for various customer accounting activities including quarterly promotional billbacks/ad fees/cost changes in Deals in customer’s proprietary system. Maintained all the promotions in Excel.

o Created quarterly promotional/coupon forms for set up in the customer’s coupon system and then post to Box for review by team.

• Billing & Invoicing

o Oversee electronic customer invoice distribution and billing discrepancy resolution in Excel.

o Setup payments in Oracle Siebel for each account executive to meet the 27-day term due date. Maintained an on-going balance for each account to ensure no overdrawn.

• Reporting

o Maintained a monthly Brand Saver/HEB coupon recap in Excel and forwarded to HEB supply chain to assist in successful management of shelf inventory. Posted reports to Box for review by team.

o Maintained monthly scorecards in Excel for presentation at monthly team meetings.

Executive Administrator II (May 1994- Jun 2004)

• Executive Administration

o Initiate, type and distribute correspondence as determined by department needs, including preparation and distribution of reports, data to appropriate personnel.

o Arrange and schedule department and interdepartmental meetings as appropriate.

o Assist in developing and maintaining department budgets including distribution of reports and coordinating corrections with the Accounting Department.

o Assist research and analysis projects as required.

• Event Management

o Managed all monthly team meetings by sending out invites via Outlook with agendas and attached pertinent files.

o Point of contact for conference/huddle rooms scheduling via resource scheduler.

o Coordinator for all business on and off-site events for the team including end of fiscal, holidays and volunteer functions.

• Sales Operations Administration

o Assisted with customer presentations and attended sales calls with the Account Executives to gain knowledge of selling operations.

o Building relationships with the customer was key to sales administration to get task completed.

o Maintain monthly display forecasting reports to assist Supply Chain for the AE and HEB for review.

• Sales Accounting

o Created spreadsheets to assist Account Executives manage their quarterly promotions. Quarterly promotions were set up in HEB’s system to generate store coupons at shelf.

o Assisted the finance manager on special projects when needed.

• Billing & Invoicing

o Received over 1,000 invoices a month to set up for payment in Siebel. Managed the Account Executives checkbooks to ensure no overspent would occur.

o Pulled invoice history to reconcile account payment was correct and accurate.

o Assisted HEB with migration of invoices to new web-based platform software.

• Reporting

o Received monthly HEB data and created a report in Access to show distribution and movement to generate scorecards.

o Utilized data pull from IRI to create monthly scorecards shared at team meetings.


San Antonio College / Palo Alto College

54 hours of core curriculum towards an Associates in Business Administration & Management, GPA 3.50


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