Executive Assistant Social Media
Resume:
LYDIA PORTEE
Hackensack, NJ 07601
adakyo@r.postjobfree.com
EDUCATIONAL HISTORY
Rutgers University
Newark, NJ 07102
Major: Public Policy (specialization-Economics)
Degree: MPA (2003)
Program Accreditation: Commission on Higher Education of the Middle States Association of Colleges and Schools
Fairleigh Dickinson University
Teaneck, NJ 07666
Major: Political Science
Degree: BA (1992)
Program Accreditation: Commission on Higher Education of the Middle States Association of Colleges and Schools
New Jersey Commission on Higher Education
PROFESSIONAL AFFILIATIONS
Member, American Society for Public Administration (ASPA) Member, Pi Alpha Alpha National Honor Society for Public Affairs and Administration Page 2 of 5
ADMINISTRATIVE EXPERIENCE NOT IN EDUCATION
PARAMOUNT GROUP UPSTATE - (January 2012 – December 2018) Property Manager/Project Manager- Reporting to CEO
Prepared reports, tools and documentation to track management objectives for operating, cash flow requirements. Analyze financial statements and explain variances from budget.
Prepared purchase order requisitions, create deliveries and pay invoices through YARDI. Leasing/Tenant Support
Review all tenant submissions for work, issue all POs for tenant work PEER Reviews.
Prepare all landlord comments for tenant work reviews, coordinate tenant requests for repairs
& maintenance.
Participate in Tenant Relations efforts and record/track activity in YARDI.
Update and maintain all tracking documents based upon lease obligations, entitlements and allowances.
Prepare and update all tracking documents based upon leases that are new or amended for energy and condenser water entitlements/allowances.
Ensure all Tenant and vendor certificates of insurance are current, valid, have the proper coverage. and are properly uploaded into YARDI.
Schedule and track all periodic testing and store results in YARDI (C of O, elevator compliance, fire life safety compliance, water treatment, etc).
Maintain accurate property records; update building operations manuals monthly.
Devising and maintaining office systems, including data management and filing, proficient in Office Suite and social media handles.
Act as general project analyst, identifying potential clients and resources.
Preparing construction budgets, as well as estimates and invoices for property management and maintenance.
Communicate billing, invoicing and correspondence with vendors for building supplies and materials.
Project base management skills.
Reconciling bank statements and paying bills (personal and business Quickbooks) AMERICAN BUREAU OF SHIPPING - New York, NY (July 1996 – September 1999) Executive Assistant/Project Analyst - Technology Department - Reported to Vice Presidents and Directors
Maintain daily scheduling and coordination of conference calls, meetings and calendar.
Coordinate extensive and rapidly changing domestic and international travel arrangements i.e. air, train, hotel, car service etc.
Process all T&E reports for department via internet system and keep accurate record keeping of reports and receipts.
Utilize Microsoft Project to monitor departmental projects. Create detailed project plans, track
existing ones and interface with team managers in support and monitor over 50 departmental projects running concurrently intended for examining time and budget management.
Performed queries to create various reports and analyzed results as to ensure precise effects. Produce ad-hoc analyses, queries and reporting and present findings to interested parties.
Work closely with senior management to ensure that quality control guides are being followed and enforced on a regular basis. Effectively communicated business and system requirements with team members, management, end users, and application developers. Page 3 of 5
Assist in creating and maintaining PowerPoint presentations as well as desktop publishing of Rules
Consistently able to meet deadlines and business standards by working both individually and in team situations requiring minimal management.
Responsible for scheduling, instructing and training business representatives on system functionality and meet standards for testing and development. Worked closely with developers to develop documentation support and test SAFEHULL software.
Created User’s manual and guide for clients and for internal use.
Work with senior management to provide feedback and weekly status report via organized discussions and minutes of meetings.
CONSULTING
CONSULTANT (January 2001 – Present)
Business Analyst/Project Manager
Analyzing business processes and assessing requirements for internal users.
Working with sales, marketing and customer support to assess and prioritize needs of external customers.
Ability to write requirements documents, functional specifications and test plans.
Understanding of the software development cycle from concept definition through release.
Communicate effectively with all functional groups including software development, sales, marketing and all levels of management.
Schedule software and program development activities.
Gather reporting requirements as part of a project team.
Provide day-to-day support and mentoring to end users. TEACHING EXPERIENCE
Berkeley College (September 2011 – Present)
Adjunct Faculty (Onsite and Online)
Teaches assigned courses (Microeconomics, Macroeconomics, Political Science, Gender, Race and Politics, Law and Society and Drug Policy)
Prepare and present lectures to students.
Provides all necessary documentation for students and adheres to methods of authentic assessment that best measure student performance in the specified course outcomes.
Suitably challenges, serves, and communicates with students to encourage their participation and learning progress.
Communicates with students, academic and technical support in a timely and professional manner to serve the mission of Berkeley.
Identifies and assists at-risk students while eliminating student barriers to learning.
Maintains and honors office hours with students.
Attends faculty meetings and participates in administrative committees, reports, or other non-teaching assignments if assigned and/or paid to do so.
Participates in professional development activities and maintains an up-to-date body of knowledge in the field.
Manages all Berkeley College policies, procedures, integrity and ethical standards. Page 4 of 5
Colorado Technical University Online (December 2009 – Present) Adjunct Faculty
Teaches assigned courses (Public Administration, Political Science, Microeconomics and Macroeconomics) and facilitates experiential learning in an interactive and professional environment.
Maintains and facilitates courses using techniques and methods for quality online instruction.
Provides all necessary documentation for students and adheres to methods of authentic assessment that best measure student performance in the specified course outcomes.
Suitably challenges, serves, and communicates with students to encourage their participation and learning progress.
Communicates with students, academic and technical support in a timely and professional manner to serve the mission of CTU.
Identifies and assists at-risk students while eliminating student barriers to learning.
Enables personal growth and professional development via real world application.
Supports student retention by resolving learner issues with appropriate assistance.
Maintains and honors office and chat hours with students.
Attends faculty meetings and participates in administrative committees, reports, or other non- teaching assignments if assigned and/or paid to do so.
Participates in professional development activities and maintains an up-to-date body of knowledge in the field.
Manages all CTU policies, procedures, integrity and ethical standards. University of Phoenix (February 2006 – Present)
Adjunct Faculty
Facilitate online classes – Skills for Learning in an Information Age, Environmental Science, Cultural Diversity, US History & World Cultures, Foundations of Business, Economic Theory, Organization Theory and Behavior, Supervision and Leadership, Introduction to Marketing.
Training certificates: Coaching, APA & Feedback.
Teaches material from approved curriculum
Assists students through online discussions.
Provides regular, accurate and timely feedback to students in accordance with UOP policies.
Exercises and insures students' proper online decorum by utilizing class discussions, discussion threads and other assignments.
Motivates students to actively participate in all aspects of classes at UOP.
Maintains and reports student grades and participation – weekly and final grades. RESEARCH SKILLS:
Extensive knowledge of SPSS and SAS statistical programs. ADDITIONAL RESEARCH AND COMPUTER SKILLS:
Software: MS Word, MS Excel, MS Powerpoint, MS Access, MS Project, SQL, PL/SQL, SAS, SPSS, Oracle, FileMaker Pro, Raiser’s Edge, Outlook, Lotusnotes, Netscape, Lexis/Nexis, Test Director, WinRunner
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PROFESSIONAL GROWTH/DEVELOPMENT ACTIVITIES
Center for Excellence in Education - ED102 - Student Retention Methods
Center for Excellence in Education - EL102 - Online Teaching Techniques
Dealing with Disruptive Students
Grading and Feedback
Center for Excellence in Education - ED105 - Instructional Planning for Student Success
Center for Excellence in Education - ED106 - Enhancing Student Learning
Center for Excellence in Education - ED104 - Class Management Strategies for Career College Instructors
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