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document controller

Chennai, Tamil Nadu, India
October 13, 2019

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C. Syed Rahmatullah

Mobile: +91-979*******


Senior Document Controller / Administrator / Coordinator / Expeditor


I am looking for an opportunity to suit my ability where I could be a productive and contributive member of the team or organization to utilize my work experience in the field of Document Control, Project Coordination, Office Administration and Project Support Services.


M.Sc., Information Technology, University of Madras

Bachelor of Computer Science, The New College affiliated to University of Madras


Advance MS Word and MS Excel skills including charts, spread sheet automations and reports

MS PowerPoint Presentation skills and visualization techniques


Overall of 13.70 years of experience in documentation, administration & coordination

Company – Oceanwide Ship Supplies – Chennai, TN, INDIA

Period – Apr ’18 – Present

Position – Senior Administrator

Responsibilities include:

Preparing quotation based upon the inputs from the vendors;

Preparing Shipping Bill for custom clearance and other formalities prior the delivery of material to the port;

Preparing Invoices for the materials delivered upon confirmation of PO’s;

Organizing for packing, loading, unloading of materials to the destined ports;

Control and maintenance of all the incoming and outgoing correspondence, requisitions, invoices, delivery challans and shipping bills;

Company – Qatar Kentz W.L.L (A Member of SNC Lavalin)

Period – Dec ’17 – Mar ‘18

Position – Senior Administrator – Engineering

Project – SMRC (Sidra Medical and Research Center – Garraffa – Doha – Qatar)

Responsibilities include:

Handed over Senior Administrator responsibility to me, by the project management during the close out phase of the project, that includes;

Procedure to formalize the handover of materials as per the client requirement and recording the same through correspondence;

Expediting in closing out of MEP outstanding snags and sending out weekly reports to the client on the updates of snags;

Raising MR based upon the receipt of FMR (Field Material Request) through PAMMS (Procurement Materials Management System) custom software used by the company;

Work together in completion and submission of O&M Manual for the SMRC project;

Attended meeting jointly with main contractor and consultant in closing out the comments of O&M to attain code ‘A’ status for all the O&M Manuals;

Worked in-coordination with engineers/project controls in closing/addressing the comments of O&M Manuals;

Company – Qatar Kentz W.L.L (A Member of SNC Lavalin)

Period – June ’15 – Oct ‘17

Position – Senior Document Controller – MEP

Project – SMRC (Sidra Medical and Research Center – Garraffa – Doha – Qatar)

Responsibilities include:

Establishes a document filing system for hard copies of all incoming and outgoing documents and responsible for safe custody of master records of Company / Project documents;

Maintaining all kind of registers like Transmittals and Incoming & Outgoing Correspondence;

Maintains all documents in accordance with the project communication protocols and the document control project procedures;

Efficiently played a role of Senior Document Control of the project and a good communicator to all Project Transactions to the Vendors, Other Contractors, Lead Engineers and Managers;

Hands-on Civil, Structural Construction, MEP Building Project. Deft at preparing Set-up Manual & Electronic Documentation (Engineering, Vendor & Subcontract) as per the quality methods incorporated with Companies & Clients Documentation requirements

Reviews the incoming drawings, checking for completeness and accuracy of drawing transmittal sheets, and notifying the consultants/contractor accordingly;

Maintains, under the direction of the design/technical manager, a register of all design drawings fully updated with the latest revisions;

Maintains copies of all submitted and approved contractors’ shop drawings and calculation files;

Responsible for the coordination of proper red line marked up drawings of construction to be incorporated in Design / Engineering Final As-built drawings for getting approvals from the client;

Familiar with Engineering, Design & Project management Systems Documents. Interact with contractors, clients and consultant to get things built and to meet regulatory requirements;

Have worked on a variety of different tasks in different projects

Working close with Commissioning Team and logging all the incoming and outgoing test packs issued to the main contractor and distributing the same once response received from main contractor to the originator;

Working together with Design, Engineering and Construction & Commissioning;

At project completion, the senior document controller is responsible for the archiving of documents and the handover of all required documentation to the client, under the direction of the project controls engineer/scheduler

Company – ETA Star M&E Qatar

Period – Jan ’15 – April ‘15

Position – Senior Document Controller – MEP


Company – New Classic Constructions - Chennai

Period – Oct ’10 – Nov ’14

Position – Document Controller cum Coordinator – Civil and Buildings

Project – Residential and Commercial Buildings

Company – Kempe Engineering Services Pvt. Ltd. (Qatar) - Australia

Period – April ’08 – April ‘10

Position – QA Coordinator –(Civil and Buildings)

Project – QATALUM SMELTER PROJECT (Mesaieed Industrial Area)

Company – RR Donnelly India Outsource Private Limited

Period – Oct ’05 – Oct ’07

Position – Lead Document Specialist (Team Leader)

Responsibilities include:

Client Service Management

Service Delivery / Quality Management

Team / Personnel Management

Recipient of an award as a Best Promising Performer in the month of November 2006 in RR Donnelley India Outsource Private Limited

Company – Classic Printers.

Period – August ’02 – August ‘05

Position – Administrative Assistant

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