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Administrative Assistant Security Officer

Location:
Hyattsville, MD
Salary:
35,000-40,000
Posted:
October 11, 2019

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Resume:

Jasmine Charmaine Smith

*** ********* *******

Hyattsville, MD 20785

Mobile: 202-***-**** - Day Phone: 202-***-****

Email: adakdy@r.postjobfree.com

Work Experience:

Front-End Cashier 9/2018 – Present

Costco Wholesale

• Greet customers, ring up purchases, stock products, answer phones, complete administrative requirements as assigned.

• Process new membership sign ups and verify identification, renewals and added cards to an existing membership and process payment.

• Provide assistance to potential members and members in regards to warehouse and credit programs available to them.

• Assist members regarding item availability, issue replacement and temporary cards for members whom lost or forgotten there membership card, key credit applications, and aid members with application process.

• Provide marketing skills to encourage members to apply for the Costco Citi visa credit card and assist them with the process.

Homecare Assistant 4/2018 - 8/2018

Care Provider

Admiral Security 11/2017 – 3/2018 (Temp)

Security Officer/Receptionist

Homecare Provider 8/2016 - 10/2017

Unemployed

Contract Security Forces 2/2016 – 7/2016 (company lost contract w/Apple)

Security Officer at Apple Store

Homecare Assistant 12/2014 - 01/2016

Care Provider

Executive Administrative Assistant 7/2014 - 11/2014 (Temp)

Department of State-E9 Corporation (contractor)

•Office Management Specialist to the Director of the Bureau of Information Resource Management, Office of External Affairs (EA). I am also the primary point of contact as the bureau’s liaison for all administrative assistance requirements.

• I perform a variety of duties in support of routine office operations to include, answering multi-lined telephones, corresponding to customers on support services programs, screening visitors for appropriate badge clearance, greeting, escorting and/or directing visitors to appropriate locations and/or persons.

•My duties also include budget tracking for External Affairs, develop IRM external contact data, create communicators communication for EA Director and staff meetings, take notes and draft minutes in/for meetings, manage all travel arrangements for EA staff, maintain time and attendance records for EA staff, create, track and deliver correspondences, establish and maintain access to the IRM tasking system, and coordinate with EA staff as appropriate.

•Manage and schedule conference rooms and other shared resources for EA. Manages the Director's schedule, to include all meetings, appointments, events, and activities.

•Take initiative on behalf of the Director to establish priorities, arrange commitments, reschedule, or refuse appointments or invitations to festivities, and/or arrange for a representative to attend in the Director’s stead.

•Advises the Director on any important matters addressed in the event of their absence.

•Oversee the scheduling and completion of any work services installation, renovation, maintenance, and/or repair to the office area. Assist in planning, coordinating and executing special events for the bureau including Town Halls, meeting, special receptions, ceremonies and VIP visits.

•Ensure scheduled leave for staff members provides adequate coverage for the office. Provide telephone coverage, coordinate, edit and submit weekly Activities Report, manage and maintain IRM/EA filing system.

•Update SharePoint site, staff portfolio, contacts, etc. Order and maintain office supplies/equipment.

Events Coordinator 10/2013 - 6/2014

T&T Amusements

Administrative Assistant 05/2011 - 09/2013

Department of State-Henderson Group (contractor)

•I am the primary point of contact as the bureau’s liaison for all administrative assistance requirements.

perform a variety of duties in support of routine office operations to include, answering multi-lined telephones, corresponding to customers on support services programs, screening visitors for appropriate badge clearance, greeting, escorting and/or directing visitors to appropriate locations and/or persons.

•Monitor the scheduling of conference rooms, draft correspondence related to program services.

•Maintain 4 conference room schedules, make all administrative arrangements for meetings, assure meeting space, audiovisual functionality and materials for training classes.

•Obtained items necessary for the furnishing and maintenance of the A/LM Bureau facilities at multiple locations ensuring that OBO personnel working areas are secure, safe and functional.

•Assisted customers with any furniture request, which included purchasing, furniture install and/or removal.

•Kept track of all requisitions and purchase orders through contacts with vendors, supply technicians, inventory managers and engineers.

•Manage the review and tracking of contractor and other invoices using the Global Financial Management (GFMS) and Momentum systems for a variety of resources to include monitoring of contract performances for conferences and exhibits.

•Maintain office calendars for Director, 2 Branch Chiefs and 4 conference rooms. Maintain a spreadsheet for FOB serial numbers and to whom they are assigned.

•Plan and coordinate conferences to include lodging of large groups and transportation. Plan, coordinate and determines method of procurement and supply operations for the bureau.

•Purchase and receives equipment and supplies and insure that items received are not defective and conform to specifications. I insure the proper maintenance and stock of office supplies and equipment.

•Prepare training rooms for Integrated Logistics Management Systems, Ariba (ILMS) Course confirm computers are functioning properly, set passwords for attending students.

•Edit and prepare the Weekly Achievement Report (W.A.R) for management review and approval. Prepare badge paper work for new, lost and/or expired DOS badges. I prepare visa spreadsheet for traveling and handle all administrative aspects of official travel, as well as, provide assistance with visas or diplomatic passports.

•Track visas for expedited travel and transport them to/from HST and also keep track of all travel. I arrange travel by making airline and hotel reservations. Draft and send e-country clearance cables to the appropriate overseas post.

•Attend meetings and interviews for observation and presentation techniques. I maintain inventory of building and conference room loaner equipment as well as training equipment.

•Prepare reports, forms, maintaining extensive files in chronological order and perform massive copying. I research the FAM laws, regulations, guidance and procedures to appropriately apply to the functionality of the bureau.

•Attend meetings and interviews for observation and presentation techniques. I maintain inventory of building and conference room loaner equipment as well as training equipment.

•Prepare reports, forms, maintaining extensive files in chronological order and perform massive copying. I research the FAM laws, regulations, guidance and procedures to appropriately apply to the functionality of the bureau.

•Assist in the preparation, packing, and boxing of temporary administrative records for official storage for records management division pick-up.

•Assists customers with fulfillment and delivery of office supplies and equipment to the bureau offices and delivery supplies upon receipt.

•I assist with the coordination and distribution of carpool, individual, reserved and intermittent parking passes. I monitor the operation of parking facilities. I receive mail and distribute it to the appropriate person or office. Requisition office supplies through the Integrated Logistics Management System (ILMS) and arrange for storage and/or issuance.

•Ensure funding availability to cover contracts for new hires, companies, government bills, supplies ordered, etc. Manage and serve as lab technician for The Learning Training Center; monitor the hallways and lobby to ensure the proper door signs are visible for incoming visitors coming for training; update and troubleshoot 17 PCs and 1 VTC unit.

Administrative Assistant 2/2010 - 4/2011

Department of State-Federal Management Systems (contractor)

• Serve as the primary liaison to the Office of Language Services at the Department of State.

• Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary.

• Advises other administrative personnel of latest directives regarding administrative procedures and maintains all files and records.

• Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions.

• Create, confirm, and retrieves data from the internet and use Microsoft office and various software programs to generate and enhance reports, forms, and/or gather information for language services customers.

• Make all necessary arrangements for conferences, meetings and travel.

• Reviews incoming correspondence, publications, regulations, and determines distribution and routing of incoming correspondence.

• Prepares and reviews outgoing correspondence for proper format and policy and procedural adherence.

• Maintain office files of correspondence, directives, regulations and other information. Perform other duties as assigned.

Education:

Tall Oaks Vocational High School- 5/2009

Relevant Coursework, Licenses and Certifications:

Secret clearance with the Federal Government (current status: expired)

Trained unarmed security officer

Job Related Training:

Unarmed security training

References:

Randolph Bennett Former Department of State Former Director

845-***-**** adakdy@r.postjobfree.com

Amina Zahoor Costco Wholesale Membership Supervisor

954-***-**** 301-***-****

Charles Banks National Archives & Records Management Analyst

202-***-**** adakdy@r.postjobfree.com



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