Office Manager
Resume:
Resume
General Information
Name
Address
Date of Birth
Bhupinder Singh Sahmbi
Flat no.:B-1102, Devashree Park CHSL, Near Sandoz post office, Kolshet road, Thane – 400 607
Cell #: 750-***-****
E-mail: *******@*****.***
12th July 1970
Marital Status
Married
Passport number
J0177525 valid till June- 2029
Educational Qualifications
Qualification
University / Institute
Year
SSC
Central Board of Secondary Education – ( CBSE)
1985
HSC
Bombay Board
1987
B.Com
Mumbai University
1990
Additional Qualifications
Diploma in Computer
Indo German Cultural Society
1992
Diploma in Business Management
Wellingkar’s Institute of Management Studies
1998
Languages known
English, Hindi, Punjabi, Marathi
Work Experience
Position
Organization
Type of Business
Period
Office Manager
AMBS Marine Pvt. Ltd.
Sales and servicing of Marine Electronics and Automation Equipments
July-2018 till date
Sr. Executive- Administration
Marine Electricals (I) Pvt. Ltd.
Electrical automation & communication technology solutions
January – 2016 to June-2018
Manager- HR, Administration & Facility
Centaurus Financial Services Pvt. Ltd.
Derivative market (UK & US) / NSE, MCX
Feb-2012 to December- 2015
Manager- HR, Administration & Facility
TransMarket Group Research (I) Pvt. Ltd. (taken over by Centaurus Financial Services Pvt. Ltd.)
Derivative market (UK & US exchange )/ NSE, MCX
May-2005 to January-2012
Sr. Executive- Administration
Spanco Telesystems and Solutions Limited
Call Centre
September 2003 to May- 2005
Administrator
Learnet India Limited
(IL&FS group Initiative )
Software development
April 2001 to August 2003
Admin/ Purchase Assistant
Dabur India Ltd. Mumbai. (Under the payroll of Williamsons India Pvt. Ltd.)
FMCG
Feb’1997 to Feb'2000
Summary of Key Responsibilities
I am in the field of administration and providing service in administration, facility, liasioning and personnel management
Liaison work with Govt. agencies - MTNL, BMC, Police, Tata Power etc.
Supervision of housekeeping, security and office boys, mailing/ courier operation.
Maintenance and monitoring of AMC’s, Printing and stationery requirements
Fixed asset inventory management and taking insurance cover for assets.
Making purchase of office equipment, checking of invoices/bills
Interacting pan India operation and also coordinating with our overseas branches
Time office, Maintain leave records. Preparing MIS reports
Arrangement of transport facilities. Travel arrangements (Air / Railway) and Visas.
Recruitment and HR functions.
Miscellaneous trouble shooting.
Sr.No.
Marine Electricals (I) Pvt. Ltd. Reporting to Managing Director
1.
Liasioning with govt. Organizations- MIDC, Police, BMC, Electrical Board
2.
Visiting factories (Mumbai, Vasai and Goa), guest houses and office premises on regular basis for smooth functioning and maintain ance.
3.
Coordinating with travel agencies for booking of Rail, Bus and Air tickets – domestic & international., VISA' s, receiving VIP guests & arranging their hotel accommodation.
4.
To arrange & maintain AMC records of office automation (Pest control, A/C’s, Fax, Xerox machine, UPS, stabilizer).
5.
To maintain and allocate Corporate guest house and other rented flats given to Engineers, Workers and management level employees.
6.
Handling printing and stationery requirements & maintaining stock. Overseeing Renovations of office, Housekeeping, Security, Canteen facility, Transport facility and car rentals.
7.
Invitation of quotations from vendors, preparation of comparative statements, Purchase orders, placing orders and follow up on pending orders.
8.
Looking after insurance of office equipment, office premises, various locations Mediclaim & accident insurance of office employees
9.
Negotiating with new parties with regards to subletting of MIEPL owned properties on rental basis and looking into purchase of new properties as per instructions of Management. Maintain records of rent and deposit received from parties and ensure monthly rents are received as per schedule. Ensure timely renewal of rental agreements.
10.
Looking after access control system, monitoring of camera's
11.
Interacting on pan India operation and also coordinating with our overseas branch offices.
Sr.No.
Centaurus Financial Services Pvt. Ltd. Reporting to Managing Director
TransMarket Group Research (I) Pvt. Ltd.Reporting to Managing Director
1.
Leading a team of Five Executives and three outsource persons.
2.
To arrange & maintain AMC records of office automation (Pest control, A/C’s, Fax, Xerox machine, UPS, stabilizer).
3.
Handling printing and stationery requirements & maintaining stock. Liaisoning with govt. organizations. Overseeing Renovations of office, House keeping & Security, Canteen facility, Transport facility, Guest house.
4.
Travel arrangements: Coordinating with travel agents for booking of Air tickets – domestic & international., receiving VIP guests & arranging their hotel accommodation.
5.
Purchase functions : Invitation of quotations from vendors, preparation of comparative statements, Purchase orders, placing orders and follow up on pending orders.
6.
H.R. functions: Time office function, monthly attendance report for salary, maintaining leave records. Coordinating with P.F Consultant, preparing appointment and other correspondence in relation to HR, Opening of new salary account. PAYSOFT – payroll software.
7.
Recruitment: Manage end-to-end recruitment process right from CV sourcing to appointment, sourcing from portals, referencing & head-hunting, Conducting tests, Interfacing with candidates & checking of their interest to offer them candidature for the relevant position.
8.
International Trading: (CME/CBOT/EUREX) Preparing and monitoring trading activities of traders, P/L statement, margin. Licenses of traders and also allocating work place and giving profit sharing to the traders after deduction of expenses as decided by the management from time to time
9.
Trading: (MCX/NSE) Preparing and monitoring trading activities of traders, P/L statement, margin. Making of new clients and taking new traders as per the specification specified by the management.
10.
Insurance: Looking after insurance of office equipment, office premises, med claim & accident insurance of all the office employees
11.
Monthly preparation of bill as per the monthly expenses statement taken from TALLY and sending the Invoices to the UK counterpart for payment.
12.
Liasioning with STPI & Customs - Monthly Softex preparation and submission at STPI and customs and after receipt of certified copies from STPI, submission to Bank against inward remittance. To ensure the licenses are renewed on time for smooth running of the organization.
Sr.No.
General Activities at Dabur India Limited
Reporting to – SR.Manager Admin & HR
1.
Purchase functions: Inviting quotations from parties for purchase of Office equipment, other office assets as per budget sanctioned. Placing & follow up of orders.
2.
To maintain and renewal AMC of office automation (Pest control, A/C’s, Fax, Coolers, Xerox machine, EPABX, UPS).
3.
To ensure all MTNL are working, if not to co-ordinate with relevant authorities. To keep track & maintain record of bills.
4.
Handling printing and stationery requirements, despatch, Mailing & Courier Services. Control of printing and stationery expenses with in sanctioned budgets.
5.
Periodic checking & physical verifications of assets. Insurance of Assets and maintain records.
6.
Liaisoning : Co-ordinating with government agencies, Taking insurance for company owned vehicles/ office premises / locations/instruments & settlement of claims.
7.
Travel: Co-ordinating with travel agents for booking of Railway tickets. Air tickets – domestic
and international., Receiving VIP guests at airport and arranging their hotel accommodation.
8.
Maintaining the company owned vehicles given to employees, control over spares and petrol (as per approved budget). Coordinating with garages for repair of vehicles. Coordinating for hire of cars.
Extracurricular activities: Represented in inter collegiate tournament in Football & Hockey.
Represented Junior college at District Level in football.
Place: Mumbai
Date: (Bhupinder Singh)
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