Office Manager

DIPTI A. VIRA

E-Mail: *****.****@*****.***

Mobile: +974-********

Qater ID: 284********

JOB OBJECTIVE

To attain a challenging position in a growth oriented dynamic organization that can provide me opportunities to use and enhance my skills, especially in core Administration department. PROFILE SUMMARY

A dynamic professional with over 7 years of experience in: Law Abiding Meticulous Compliance Regulatory Compliance Contract Management Drafting Team Diligent

Proficient in ensuring the compliance with all relevant statutory and regulatory requirements of and for the entities under administration (e.g. statutory and regulatory application / filing in relation to corporate changes).

Handle all corporate governance activities and quarterly and Annual filing of reports.

Organize Board, Committees, AGM and EGM meetings AND minutes preparations for such meetings.

Develop best practice standards and control framework CORE COMPETENCIES

Strong interpersonal, presentation and communication skills

Practical knowledge of corporate governance and regulatory framework governing financial services businesses

Ability to work in a fast-paced environment and within tight deadlines

Good teamwork, strong initiative.

Handle all corporate governance activities and quarterly filing of reports in a given timeframe

Liasoning with Govermennt authorities and ensuring all filings done on time

Develop strategies in active material litigations

Proficiency in MS Office

ORGANIZATIONAL EXPERIENCE

May’ 19- Aug 19 Al Fares Al Dhahabi General Contracting, Accountant Key Result Areas:

• Disbursing the Amount to Supplier

• Preparing & posting journal entries.

• Maintain general ledger accounts.

• Petty cash Handle.

• General ledger account reconciliations.

Jan’ 18- March 19 Essar Power Limited, Company Secretary Deputy Manager Key Result Areas:

Generating Board /Circular / AGM /EGM Resolutions

Arranging conduction of AGM, Board Meeting, General Meeting, Committees, Court Convened Meeting and issuing notices, preparing Agendas and Checking & publishing in newspaper whenever required.

Compliance relating to appointment of Directors, DIN application, Digital Signature Certificate.

Ensuring end to end compliance latest developments happening in company law Policy and should be able to ensure 100% compliance for the same.

Arranging tickets and Booking guest house for Directors.

Manage Phone Calls and Correspondence (e-mail, letters, packages etc.)

Preparing Minutes of Meeting

Preparing Agenda and Schedules for Board Meeting and appointment of Directors.

Arranging, Booking of Halls and other requirements.

Handling Company Data by using MS office

Prepare timely reports and presentation/ proposal as assigned

Maintaining office supplies and place order when necessary. Jan’ 15- Dec 17 Intime Equities Limited (Subsidiary of Fortune Group), Company Secretary Key Result Areas:

Quarterly and half yearly Compliance w.r.t 17,31, 30,55A,7(3) and Compliances of various Clauses of Listing Obligation

Generating Board /Circular / AGM /EGM Resolutions

Preparation of Annual Report for Listed and Public Limited companies

Arranging AGM, Board Meeting, General Meeting, Committees, Court Convened Meeting and issuing notices, preparing Agendas,Checking & publishing in newspaper AND intimation to Exchanges.

Maintaining statutory registers including registers of members, directors and secretaries

Arranging tickets and Booking guest house for Directors.

Preparing Minutes of Meeting

Preparing Agenda and Schedules for Board Meeting

Manage Phone Calls and Correspondence (e-mail, letters, packages etc.)

Arranging, Booking of Halls and other requirements.

Maintaining office supplies and place order when necessary.

Preparing and filing of various e-forms with Ministry of Corporate Affairs within the time limit prescribed limit.

Incorporating the Company

Ensuring end to end compliance of various policies applicable to Company.

Preparing leave and license Agreement.

Compliance of Stock Exchanges where company is holding membership.

Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;

Coordinating with external regulators and advisers, such as lawyers and auditors.

Ensure that all notifications to Board are issued within the regulatory periods.

Prepare timely reports and presentation/ proposal as assigned

Manage the department and team.

Dec’11- Jan’ 2015 Networth Stock Broking Limited, Company Secretary. Key Result Areas:

Manage Phone Calls and Correspondence (e-mail, letters, packages etc.)

Generating Board /Circular / AGM /EGM Resolutions

Preparation of Annual Report for Listed and Public Limited companies

Conducting AGM, Board Meeting, General Meeting, Committees, Court Convened Meeting and issuing notices, preparing Agendas and Checking & publishing in newspaper AND intimation to Exchanges.

Arranging tickets and Booking guest house for Directors.

Manage Phone Calls and Correspondence (e-mail, letters, packages etc.)

Preparing Minutes of Meeting

Preparing for Agenda and Schedules for Board Meeting and appointment of Directors.

Arranging, Booking of Halls and other requirements.

Maintaining statutory registers including registers of members, directors and secretaries

Providing documents to Shareholders as per there requirements and replying to mail received from them.

Preparing leave and license Agreement.

Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;

Liasoning with Government Department. as and when required.

Ensure that all notifications to Board are issued within the regulatory periods.

Organizing data so that it can be easily retrieved

Develop best practice standards and control framework. Aug’11-Nov’2011 Anand Metha & Co. (Chartered Account) Key Result Areas:

Made Checklist for various Compliances of the Companies Act, 1956 (2013) like.

Shifting of Registered office from outside the local limit, within limit, One State to another State.

Change of Name, Change of Object Clause

Increasing of Authorised Capital

Conversion of Companies from Private to Public and vice versa.

Share Transfer

Incorporation of Limited Liability Partnership

Checking & Filing forms on MCA Portal

Checking Minutes of the Board Meeting and Annual General Meeting

Due Diligence of Two Company

July’07-Sep’10 A.Y Sathe & Co, Dadar as Company Secretaries completed 15 months Apprenticeship Training from 02/03/2009 to 01/07/2010

Key Result Areas:

Incorporation of Companies, Increasing of Authorised Capital, Change of Name of Companies, Change of Object Clause, Commencement of Business and Alteration of Memorandum and Article of Association

Preparing Search Report from ROC and MCA Portal.

Fill-in-up of transfer form

Preparation of Share Certificates, Splitting of Shares, Consolidation, Making Jumbo Share Certificate, Preparing letter for Splitting and Consolidation

Preparation of Directors report, Board resolutions, notices, agendas, updation of Statutory Register, Registration of Charges, Register of Contract, Ratification of Contract, Secretarial Audit Report and Compliance Certificate.

Preparation of Minutes of all the Meetings

Filling & Filing forms on MCA Portal

Obtaining of Digital Signature Certificate (DSC) and DIN which become mandatory consequent to introduction of MCA -21.

Conversion of Companies from Private to Public and vice versa.

Petition for Shifting of Registered office from outside the local limit, within limit, One State to another State and Petition for condonation of delay of filing charges

Postal Ballot

Preparation of Statement in lieu of Prospectus.

Demerger of two companies

June' 05- June' 07 Kalyx Computer Private Limited as Receptionist. Key Result Areas:

Manage Phone Calls and Transfer same to concern person

Making Calls as per request of the employee and upper management.

Proper Guiding the person on phone for there query

Manage Correspondence (i.e. e-mail, letters) and reply the same on time.

Manage the incoming /outgoing Courier and give to concern department/ send it on proper address

Coordinating for work

ACADEMIC DETAILS

2013 L.L.B, from G. J. Advani Law College, Mumbai University with 55% 2010 Company Secretary, from ICSI New Delhi with 50% (Membership no. A28418) 2005 B.Com from Lala Lajpatrai College, Mumbai University with 57% 2002 H.S.C from B.M. Ruia Girl’s College, Mumbai, Maharashtra State Board, Pune with 59% 2000 X from M.M Pupils School, Khar, Maharashtra State Board, Pune with 57% IT SKILLS

Conversant with Tally ERP 9, and Microsoft Office (Word, Excel, PowerPoint) PERSONAL DETAILS

Date of Birth: 19th July, 1984

Nationality: Indian

Marital Status: Married

No. of Dependents: 0

Passport No.: R2723546

Date of Expiry: 12th July 2027

Current Address: New Salata, Doha Qatar

Languages Known: English, Hindi, Marathi and Gujarati LinkedIn Profile: https://www.linkedin.com/in/dipti-vira-978285117/

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