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Office Assistant Administrative

Birmingham, AL
October 07, 2019

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**** ***** ****

Leeds, AL 35094



Competent and highly-trained accounting professional with an associate’s degree in accounting and business administration, and possess significant experience and demonstrated success providing accounting support to management not only by meeting but also exceeding expectations.


Excellent written and verbal communication skills, spelling and grammar, effectively multi-task, prioritize and manage projects from start to finish. Possess valuable on-the-job training and experience working in a number of non-related industries.


Accounts payable branch service rep - August 2011 to December 2018

Motion Industries, Irondale, AL

Resolve accounts payable issues for 104 of more than 600 branches i.e. vendor credit holds, missing payments, invoices paid to the wrong vendor, short-pays, etc. and advise branch, vendor and management of resolution.

Make corrections and expedite payments as needed using ORACLE PeopleSoft.

Correct via the 3-way match system all invoices entered incorrectly and enter all errors on management’s error spreadsheet.

Update vendor remittance information as needed, ensuring that Motion’s parent company has all updates.

Maintain open and professional communication with branches and vendors.

Administrative assistant – October 2009 to August 2011

Healthsafe, Inc., Homewood, AL

Generate and maintain all payables, receivables, payroll, federal 941 deposits, and quarterly payroll reports using QuickBooks Pro.

Coordinate safety manager’s on-site client visits to billable time for invoicing.

Produce OSHA 10-hour training manuals, transfer data from safety inspections to spreadsheet format for clients, and produce client procedure manuals.

Manage the day-to-day operations of the office i.e. making and receiving phone calls, maintaining filing system, purchasing office supplies, etc. ensuring overall efficiency of the office.

Accounts payable accounts receivable specialist – October 2008 to February 2009

Birmingham Rail and Locomotive, Bessemer, AL

Post daily deposits of checks, credit card payments and wire transfers, post invoices and maintain accounts payable filing system.

Verify and process a high volume of freight bills.

Update and maintain a number of financial spreadsheets for upper management.

Maintain office supplies, open, sort and distribute mail, receive and route incoming calls accordingly, greet visitors.

Elizabeth Barton Harless

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Interim office assistant – June 2008 to September 2008

Brother Bryan Mission, Birmingham, AL

Record all donations, gifts and contributions and follow up with appropriate thank you letters, respond to all memorials and honorariums.

Generate financial reports for monthly board meetings.

Maintain outline of items of interest to include in quarterly newsletter.

Implement new office procedures and filing system for incoming director and staff.

Communications secretary – August 2005 to December 2006

University Relations, Samford University, Homewood, AL

Manage and track the progress of all campus print material from the initial design stage to edits and rewrites to printing, ensuring all deadlines are met, i.e. alumni magazine, admissions brochures, procedures manuals, theater posters, music programs, etc.

Assist with all mass mailings of invitations for special events, maintain spreadsheet of responses, and serve as event hostess, i.e. philanthropy dinners, homecoming festivities, activities honoring the retirement of outgoing president and inauguration of incoming president.

Provide administrative support as needed for media and public relations director, alumni director, development office, and the President’s office.

Office manager – October 1999 to June 2005

Over the Mountain Journal, Vestavia, AL

Manage accounts receivable, invoicing, deposits and collections.

Assist ad production with layout to verify accuracy of ad specs and placement.

Assist editorial with announcements and story re-writes, confirm facts, produce minor writing assignments, serve as event photographer, and proofread final copy prior to going to press.

Handle advertiser inquiries, purchase office supplies, manage overall efficiency of the day-to-day operations and provide support as needed to ensure deadlines are met.


Associates degree

Duffs Business Institute

Pittsburgh, PA

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