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Executive Assistant Administrative

Location:
Bend, OR
Posted:
October 07, 2019

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Resume:

NICHOLA MENTE

adajab@r.postjobfree.com 650-***-**** www.linkedin.com/in/nicholamente

Objective

Secure an Office Manager/Executive Assistant role with a local business. Ideally an opportunity that will utilize my cross functional skill set, while making a significant contribution to the community and the success of the company.

Cross Functional Experience

● Highly versed in calendaring, coordinating expense reports and both domestic & international travel arrangements

● Specialist for internal celebrations & company culture

● Event planner for office events, mandatory trainings and off-sites

● Manage external resources, e.g. contractors, vendor and agencies

● Support Human Resources in fine-tuning internal methodologies, updating tools and managing implementation

● Write and deliver corporate communications and announcements on behalf of Executive Office

● Bookkeeping and management of operations budget for Finance

● Expense reports for office expenses and Executive staff

● Supervise and facilitate new offices, office relocation or brand refresh projects Technical Skills

● Mac and PC: Microsoft Office & Google Suite of Tools : Calendar, Docs, Sheets, Hangouts

● Accounting:QuickBooks and internal accounting tools and expense apps such as Expensify, Concur

● Event Management: RegOnline, EventBrite, Survey Monkey

● Video Conference:BlueJeans & Skype, EventBoard (Conference Booking System),

● Document Management:Box, DropBox, HelloSign, DocuSign, SAP, SugarCRM, Jira Professional Summary

My work in operations for Silicon Valley companies has served multiple roles under HR, Finance, Facilities or Executive Leadership. Most recent roles have been short term assignments as the interim Office Manager, Executive Assistant and/or HR support. The assignments were intended to end once projects were completed and roles were hired. Some have been with startups and others with established companies. The assignments were to implement new process improvement, set up new office systems and organize office relocations or set up additional sites. I also was responsible for recruiting, interviewing and hiring my replacements once projects were completed. References available for each of these projects upon request.

Work History

Cleave Therapeutics, San Francisco May 2019 - Present Business Advisor as Executive Assistant to CEO & Office Manager for HQ, Consultant

● Responsible for travel coordination, calendaring, catering and other executive support to CEO

● Coordinate all company events for the office o

● Scheduling board meetings

● Implementation of Operations tools including DropBox, TripActions, Expensify, DocSend & Slack

● Manage office and kitchen supplies

● Expense reports for CEO

● Manage IT teams and software vendor accounts such as Adobe, Zoom, Office 365 and Amazon Science Exchange, Palo Alto July 2017 - March 2019 Executive Assistant to CEO, CFO and COO

● Responsible for managing all company events for the office of the CEO, CFO & COO

● Served as the liaison in matters pertaining to the Board of Directors, Advisory Board, Intl/Domestic clients

● Managed and trained Office Manager on logistics of the company

● Tracked deliverables for departments reporting to CEO

● Completed T&E Expense Reports for CEO, CFO & COO

● Wrote visa letters and managed international travel requirements Piazza Technologies, Palo Alto July 2016 - June 2017 Executive Assistant to CRO, Head of Engineering, Director of Ops, VP of Sales/Board Member

● Corresponded with property manager on facility needs

● Managed PERM & Green card process for employees

● Implemented and managed employees’ benefit programs

● Heavily supported Employee File & SOC 2 Audit

T3 Advisors, Palo Alto/San Francisco January - July 2016 Short Term Assignment Executive Assistant to General Partner, David Bergeron & Office Manager for Palo Alto & SF

● Provided Executive Administrative support to Executive General Partner

● Facilitated and completed projects: Palo Alto Office Punch List, Union Square Office,

● Organized Palo Alto Office Launch Party

Machine Zone, Palo Alto September 2015 - January 2016 Short Term Assignment Executive Assistant to COO, Kristen Dumont

● Provided Executive Administrative support to Kristen Dumont, COO for Machine Zone

● Second Support to CEO & Co-founder Gabe Leydon

Y Combinator, Mountain View, CA August 2014 - September 2015 Followed CEO Sam Altman Executive Assistant to Sam Altman, President of Y Combinator & Hyrdazine LLC

● Executive Assistant to Sam Altman from September 2012 to September 2015

● Calculated, drafted and managed all capital calls for Sam Altman’s private investments

● Maintained & managed calendars for President and several YC Partners Green Dot Corporation (Loopt), CA September 2012 – August 2014 Office Manager &Executive Assistant to Executive Vice President of Mobile Products and Strategy for Green Dot & Board,Sam Altman

● Provided Executive Administrative support to Sam Altman, CEO & Founder & Alok Deshpande, Co-Founder

● Second support to Chris Clark, COO

Apple, Inc., Cupertino, CA June 2011 – August 2012 Sr. Administrative Assistant for VP & EDU Sales & Engineering Directors The Linux Foundation, San Francisco, CA 2010 - 2011 Office Manager/Executive Assistant to CEO, Jim Zemlin & CRO, Mike Wooster Microsoft, Mountain View, CA 1997-2010

Sr. Administrative Assistant for Director of Xbox, Ultimate TV & Mac iE & Sr. Engineering Directors Unix Help Desk / Internal Customer Support for Microsoft Mountain View Education

Classes completed at Foothill College and De Anza College in Accounting Microsoft certifications completed through employee training



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