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Administrative Assistant or related position

Wesley Chapel, FL
October 04, 2019

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**/** ** **/** Placido Bayou Community Association – HOA St. Petersburg, FL

Assistant Property Manager

Directly support General Manager and HOA Board. Daily administrative operations for the homeowner’s association including rule violation enforcement, DRC applications, and daily communications regarding homeowners’ concerns. Responsible for monthly A/P package for GM’s review. Maintain owner database and security software updates as needed via Caliber, ABDI-GateAccess, HOAst and Frontsteps. Preview monthly financials for accuracy and make recommendations for changes. Reconcile, track and notify owners and residents of delinquent water accounts. Answer general questions from residents and routine maintenance requests. Set-up homeowner orientation and review paperwork with new residents. Audit petty cash for staff and make cash deposits. Send email blasts on behalf of Association. Order office supplies and maintain office equipment.

09/16 to 05/18 Ultimar Condominium/Homeowner’s Association Clearwater, FL

HOA Administrative Asst. P/T

Directly support HOA Manager with annual meeting mail-outs, correspondence to owners and billing review. Organize HOA file system and purged outdated documents and updated owner records.

01/05 to 10/15 The Venetian/The Palazzo Resort Hotel Casino Las Vegas, NV

Administrative Manager

Directly support Executive Director and department Managers. Scheduled multiple calendars and heavy conference room meetings. Compile and analyze all department finances through monthly cost sheets, GL reconciliation reports and explanation of accruals. Produce purchase requisitions and blanket releases through purchasing systems. Respond directly to external guest phone calls and emails; including researching guest inquiries and following through with a resolution. Submit and review vendor contracts and sponsorship requests through legal/purchasing departments using Ariba. Coordinate and track applicant requisitions, set-up interviews and initiate on- boarding process with human resources using MyHR. Assist with personnel action changes and other related confidential projects. Verify and submit weekly payroll detail through Kronos system. Coded invoicing and sent client billing and reviewed contacts for renewal. Create facility workorders through Maximo for departments and issued warehouse orders for office supplies. Process reservations for domestic and international travel including accommodations and expense reports. Coordinate additional department functions as needed. Executive office reception back-up.

03/01 to 10/04 Siemens Transportation Systems, Inc. Sacramento, CA

Human Resources Assistant

Maintain Peoplesoft HR database and assume responsibility of accuracy to employee data for 900+ employees. Provide training on all employee portal programs. Build and prepare queried data reports for consolidation into requested management reports. Assist in new hire on-boarding to include coordination of employee benefits, orientation and background verifications of all candidates, including general recruiting support. Administer and track short-term and long-term disability programs.

7/96 to 3/01 Hearst-Argyle Stations Inc., KCRA-TV/KQCA-TV Sacramento, CA

Human Resources Coordinator

Process and verify company payroll through Kronos (AS400) program for 230+ employees. Produce reports on affirmative action goals and maintained applicant-tracking program in compliance with FCC guidelines. Act as liaison to managers when dealing with employee issues. Ensure proper execution of union and personal services contracts. Responsible for administering employee health benefit programs and carrier billing. Verified bi-weekly ADP payroll and back-up to payroll manager. Submit progress updates on workers compensation, FMLA and other leave of absence issues to managers and outside agencies.


1/90 to 4/93 - USAFR (Incl. Active Duty) – Medical Administrative Specialist SERVICE

9/84 to 4/88 - USN - Satellite Communications Operator



Nevada State Gaming License

Human Resources Mgmt. Certificate Program- California State University General Studies – American River Community College, Sacramento CA

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