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Life Insurance Executive Assistant

New Delhi, Delhi, India
October 07, 2019

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Aruna Arora Page * of *

Summary of


I bring deep and valuable experience of twenty years. I have shouldered responsibilities for the CEO’s office whilst supporting the offices of the CFO, COO and other critical leaders of the business. My years of proximity, to the leaders and visionaries, enables me to translate a strategic steer of business focus, and the natural demands on priorities, into simple action plans, that ultimately deliver the business objectives, sustaining my positive impact in the organisation within the role I am placed. I am driven by need to excel, qualitative and quantitatively, and am curious about newer advancements in organisational thoughts, decisions, and actions of my leaders, and my role as an “enabler”. My Values, Integrity and Ethics define my work and its standards.

Personal Attributes &


Self driven & strongly result oriented

Acute attention to timeline based deliveries (Project initiative deadlines)

Unquestionable integrity and work ethic

Experienced management of sensitivity and confidentiality in relationship maneuvering with all key stakeholders.



September 2007 – May 2017 INDIA CEO’s OFFICE : EA to CEO HSBC India JV (Insurance)

The critical deliverables of the CEO’s office :

Established CEO’s office for the India JV since inception and the complete spectrum of responsibilities include Global management of relationships HSBC worldwide, along with Administrative Decision Responsibility, Guest & Service Partner Relationship Management, Internal Procurement & Logistics, Regulator Responsibility, Specialised Projects, Management Information, People Leadership & Personal Initiative and Result Orientation. The objectives are to ensure smooth facilitation office management, organically contributing to the leadership role of the senior leaders of the organisation over and above assisting the CEO, foster smooth environment for internal dynamics of the organisation especially in reference to key personnel and critical entities as members of the Board, independent directors and shareholders, incessant engagement with current and next in leaders to sustain healthy relationship strength for the organisation to minimise its risks and ensure availability of economic, functional and psychological support, and to ultimately contribute to the profitability and growth of the venture.

Role Overview:

Constantly provide administrative and facilitative support to internal business clients and regional HR team (HSBC Insurance, Asia Pacific and HSBC Head office, London) on critical to business projects and initiatives.

Helped in establishing CEO and Senior management communication channels and reviews at these 28 hubs launched pan India which is a challenge in terms of geography, culture Phone:- +91-995*******


Aruna Arora

Aruna Arora Page 2 of 3

and language. I helped streamline processes and other requirements starting year 1 of launch.

Completely aligned to the short-term goals and long term business strategies of the company and support the CEO & senior management team accordingly.

Reports to the CEO. Accountable for ensuring access to all global practices to be upheld by the CEO’s office by aligning the routine operational mechanism to support global management strategies at the Asia-Pacific level. The profile will create enabling tools in line with the current processes and strategies in critical processes, as required – to expand and build matured relationships to meet the current and future business needs of Canara HSBC OBC Life Insurance Company. (CHOICe HSBC India JV)

Operates as a senior internal consultant, to the Senior Management team and Business Leaders, who will touch all areas of the organisation, positively impacting the overall organisational development and foster an intuitive and open culture. Achievements in the current role:

Seamless execution of the core CEO’s office responsibilities through the annual phase of CEO’s month long absence due to regional obligations. The office has functioning flawlessly through all the intricacies of relationship management and sensitive communications

Set the precursor for internal communication network through “CHOICe Times” with a vision of creating a culture of open-flow of important news related to industry, customers, shareholders, rewards, awards, contests and above all, a common rallying point, to connect with all that occurred at CHOICe.

Spearheaded the new format for the Townhall editions aimed at staff engagement with the CEO and other senior management team members. The new townhall were celebrated with a close connect to real questions that needed answering by the staff, and garnered huge faith and positive creativity with this movement. August 2004 – September 2007 EA to Chief Actuary & Exe. Director Products & Marketing Max New York Life Insurance Co. Ltd., Corporate Office A diversified portfolio of businesses & specialised needs of two highly diverse offices with high impact on the overall company strategy.

Critical targets:

Administrative Decision Responsibility: Daily operational needs of the offices from scheduled and unforeseen interactions to exigencies around significant correspondence from HODs, inclusive of their detailed and complex itineraries and dynamic inter & intra departmental synergies in a constant environment of high stress and immensely demanding scenarios that required creative multi-tasking and lateral thinking to resolve highly sensitive decision making.

Guest & Service Partner Relationship Management: The universal connect for all relationship advice and plans of treatment for myriad levels of importance and relevance to Max.

Internal Procurement & Logistics: Stratify & segment office needs and adherence to purchasing norms and ensuring best deals for the office I represent.

Regulator Responsibility: Final filing of Products (File & Use) for IRDAI (Indian Insurance Regulatory Authority of India) & maintain a strict control over the entire filing norm for such sensitive to business information, inclusive of punctual interaction with the regulator Aruna Arora Page 3 of 3

on all and sundry questions.

Specialised Projects: Core to the teams spearheading critical projects for market differentiation, for instance, competitors and market orientation for future readiness of the organisational structure.

Management Information: Preparation of the Annual Actuarial Report and Valuation Report for internal and regulator’s offices.

People Leadership: Synchronise all people activities and ensure that the contribution of my role is fulfilled in line with the senior leadership’s vision of people engagement.

Personal Initiative and Result Orientation: Proactive liaison with important departments for completion of major projects and organisational endeavors and personal networking within and outside industry.

November 2002 – July 2004 EA to Managing Consultant Asia Pacific Towers Watson

The core responsibility lied in wing-to-wing implementation of all the administrative responsibilities for the entire site, the sphere comprising of travel, itineraries, People and operational arrangements.

January 1999 – October 2002 EA to Director

Group 4 Securities India Ltd.

The spheres of responsibilities were primarily administrative and essential secretarial duties and deep involvement in staff development projects. December 1992 – 1996 EA to Editor Journal of American Medical Association July - December 1992 Faculty & Programmer ISCT (International School of Computer Technology)


Certifications &


Post Graduate Diploma in Computers and programming with specialisation in Desk Top Publishing from the International School of Computer Technology (ISCT), New Delhi. (Affiliated to the London School of Data Processing) passed with first division. Educational


1988 – 1991 Bachelor of Arts, I P College for Women, Delhi University Extra – Curricular


CSR (Corporate Social Responsibility) endeavors

Represented India at the National & State level in Basketball Interests and


Indulge in complete time with my family

Playing Basketball, listening to music

Personal Information

Current Location: Gurgaon, India

Marital Status : Married

Language Fluency: Regional Indian Dialects, English

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