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Document Controller

Riyadh, Riyadh, Saudi Arabia
October 01, 2019

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Dear Sir / Medum,

I am ** years professional experienced Document Controller / Administration Assistant seeking opportunities where my creative skills can be utilized in the field of Administration Support and Document Control. I believe my talent and energy will be key contributors to success at your esteemed organization in the area of Administration and Document Control.

Presently I am working as a Document Controller with PMO Group 2 (Client Ministry of Health-Saudi Arabia )


Thanks and best regards,

Nayab Rasool

Mob.: +966-*********

Riyadh- Saudi Arabia.

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Mobile: +966-**-***-****



A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of: electronic data management systems, supplier document controls, electronic filing systems, LCI/DFO final handover and also technical library (inc. codes and standards, and legislation) etc.

Easy going by nature and able to get along with both work colleagues and senior managers, currently looking for a suitable document controller position. ACADEMIC PROFILE

BACHELOR OF COMPUTERS (Bsc) : Venketeswara University, Tirupati - India

Intermediate: Board of Intermediate Education Andhra Pradesh – India.

S.S.C.: Board of Secondary Education Andhra Pradesh –India. TECHNICAL SKILLS

DCA: Diploma in Computer Application

Good knowledge of computer programs i.e. MS Word, PowerPoint, and Excel & MS Outlook & Internet Explorer.



Organization : PM Group 2 (Client Ministry of Health) Designation : Document Controller (Using PMWEB)

Location : Riyadh

Tenure : May 2014 to till date

During the tenure performed Following Responsibilities

Experience in document control, document imaging, document archiving and maintenance of electronic and physical documents.

Responsible for receiving, circulating and recording all incoming and outgoing documents, emails and hand deliveries.

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Provide engineering & construction document management support to Client & project sites by preparing, distributing & controlling documents as per electronic document management system

(EDMS) procedures.

Ensuring sequential numbering system in each and every outgoing/ incoming correspondence.

Ensuring quality formats being used adequately for correspondences, submittals, transmittals,NCR,MIR,RFI etc. to clients, consultants, subcontractors and within divisions and departments.

Properly Arranging & Filing all Project Files / Documents / Drawings / Technical Queries (TQ) / Letters & Correspondences (Incoming & Outgoing) in Soft & Hard form.

Ensuring monthly and status reports matter is forwarded to (Ministry of Health) Client

Circulate the minutes of meeting to client, consultant and contractors.

Ensure all correspondences reach proper department.

Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.


Organization : Blue Star Co. Ltd.

Designation : Document Controller (Using PROLOG)

Location : Tirupati, India

Tenure : May 2013 April 2014

Duties & Responsibilities:

Prepare documents for storage / archiving as appropriate.

File and control of internal design and project documents and records.

Provide all the administrative related assistance to the department as and when required.

Keep the physical documents in an appropriate file and maintain it in a safe custody in a Confidential manner.

Scan all the verified documents such as Tender, Contract etc., and store in the Document Management System.

As per the team members and team management requirements retrieve the records and provide the same to the concerned.

Supporting the department admin internal and external correspondence as required by the

department and after approval despatch the same.

Record all incoming and outgoing RFIs, submittals and monitor Engineers response time, advice Engineers when response is required to comply with contractual limits.

General document control and administrative duties relating to production of documentation

Typing, printing, Scanning, Copying & burning disks) and preparation for external issue.

Responsible for maintaining all project records including storage, retrieval, archiving and final

close out of files, Maintaining QC & safety records as per company’s procedure updating job Register, Drawing / Documents Issue register, Maintaining technical library / reference material. Page 4 of 5


Organization : SCHEDULE GROUP (Const.Divi., Safety & Security, HVAC Divi.) Designation : Document Controller cum Administrative Assistant

Location : Al Khobar, Saudi Arabia

Tenure : August 2010 to Feb. 2013.

Duties & Responsibilities:

Archive all project documentation including hard and electronic copies as required by the Project.

Record issued documents in accordance with office filing system.

Develop and maintain positive working relationship with all project participants.

Input document data into the standard registers ensuring that the information is accurate and up- to-date.

Prepares and sends memos & correspondence to Clients, Consultants & inter-office Departments.

Process all incoming and outgoing project documentation and correspondence through the document control system.

Update project management on document control status, control sheets, issue of transmittals and correspondence status.

Reporting to the project management team on a regular basis on the status of all document control system enhancements and issues.

Maintaining a tracking facility to enable documents to be updated easily.

Scanning in all relevant new documents.

Typing office documents, Filing, creating new files.

Answering multi-line phones, setting appointments.

Faxing/copying, Invoices/billing, Exceptional Interpersonal skills.

Meeting & Greeting and working with the public.

Prepare the Purchase orders, Quotation and handling the project material.

Prepare the Payment Vouchers, Receipt Vouchers & Delivery Notes, and Invoices.

Receive visitors and assist their wants and direct them accordingly.

Collect the whole document in a systematic order and submit when authority asks at any time. 4. WORK EXPERIENCE


Designation : Administrative Assistant

Location : Al Khobar, Saudi Arabia

Tenure : August 2007 to June 2009

Duties & Responsibilities:

General office duties

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Typing letters/memo/minutes of meeting

Coordinate with other secretaries to strengthen professional relationships to assure consistency in practice and ensure coverage during absences as well as to process speed of work.

Maintaining logging.

Booking conference room

Meeting notice

Letter to contractor

Coordinate with other secretaries to get the weekly reports, Preparing the cover sheet

Distribution, Filling, Collect time sheet send to finance department for further action

To carry out the responsibilities described above the secretary shall have the authority as delegated to her by the manager or the executive secretary to make decisions on priority of work as required.


Proficient with Microsoft Office Suite applications

excellent communication and presentation skills

Strong ability to self-start and work independently

Excellent ability to work multiple tasks in a fast paced environment PERSONAL PROFILE:


Gender : Male

Marital Status : Married

Date of Birth : 05-06-1987

Religion : Islam

Nationality : Indian

Languages Known : English, Arabic, Urdu and Telugu. Iqama status : Senior Secretary (Transferable)

I certify that information contained in this application is true and complete. I understand that false information may be grounds for not hiring me or for immediate termination of employment at any point in the future if I am hired. I authorize the verification of any or all information listed above.

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