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Manager Legal Assistant

Mokena, Illinois, United States
September 26, 2019

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Theresa Lynch

**** ******* ****, *** *****, Illinois 60451



Votorantim Cimentos North America, Inc., Bridgeview, IL 03/2016 – Current

Legal Assistant

Prepare and maintain daily calendar for US General Counsel and Legal Department; schedule and cancel meetings, seminars and reservations; coordinate high-priority scheduling issues.

Interface with domestic and international company personnel and outside parties to coordinate meetings, conference calls and appointments; research sites and amenities for event planning with vendors and colleagues.

Make all domestic and international travel arrangements and coordinate logistics, including transportation, reservations and lodging arrangements.

Prepare, track and reconcile complex expense reports.

Compose, type and transmit correspondence; type/merge, red-line and transmit agreements, contracts and other legal documents; edit presentations, agendas, memos, letters, spreadsheets and other documents.

Develop and maintain departmental filing and tracking systems; establish new files and update existing files with all written/email correspondence, project work, reports, etc.

Coordinates off-site storage of archived files in accordance with current corporate policies.

Code and process all legal invoices and check requests; obtain W9’s for new vendor setup; enter all payables into our Prolaw tracking system; prepare fee summaries.

Answer telephones, providing callers with specific information, transcribing messages and, when necessary, directing callers to appropriate staff or voice mail.

Coordinate Legal Department functions; liaise with domestic and international colleagues.

Coastal Home Design Studio, Naples, FL 08/2009 – 03/2016

Office Manager

Supervised day-to-day administration; responsible for management of the studio, including employee relations, staffing, strategic planning, project management and budgeting.

Handled all travel arrangements, calendar management, invoicing, ordering, expense reports, heavy communications and event planning.

Aegis Properties Corporation, Chicago, IL 09/2007 – 06/2009

Executive Assistant/Property Manager

Responsible for the maintenance of four properties (3 condominiums and a strip plaza), including handling all tenant requests and complaints.

Scheduled and obtained all contractors’ work, appointments and bids.

Managed day-to-day operations, including marketing, leasing, monthly assessment collections, customer service and management of staff.

Reviewed and processed payroll, and prepared reports and annual budgets.

Processed all invoices and submitted to Accounting Department for payment.

Drafted correspondence, memos, minutes and presentations.

Herbert F. Smith, Jr. & Associates, Orland Park, IL 10/2002 – 06/2007

Office Manager/Legal Assistant

Coordinated daily functions for myself and support staff.

Prioritized and assigned daily tasks.

Scheduled and met with potential new clients; reviewed and prepared initial in-take for attorneys.

Verified insurance, set up claims and initiated/negotiated liens.

Processed all billing, payroll, accounts receivable and payables.

Cogan & McNabola, Chicago, IL 04/2000 – 10/2002

Legal Assistant

Performed a variety of secretarial duties for attorneys.

Maintained positive contact with clients, attorneys and staff; observed strict confidentiality of client matters.

Operated computer, word processor and typewriter; transcribed dictation.

Typed and drafted correspondence, memos, pleadings, discovery and other legal documents.

Maintained business calendar; coordinated depositions, travel arrangements and meetings.

Worked independently and with a team on special, nonrecurring and ongoing projects and trials.

Stuart J. Bobrow & Associates, Chicago, IL 09/1991 – 04/2000

Office Manager

Typed and designed general correspondence, memos, tables and business plans.

Reconciled expense reports and time slips; processed payroll, account receivable/payables and settlement statements.

Opened and maintained files.

Ordered medical records and prepared special summaries; obtained police reports, property/title searches and skip traces.

Prepared court forms, research and filing procedures.

Observed strict confidentiality; made appointments, scheduled depositions and travel arrangements for attorneys, experts and doctors.


Demonstrate poise, tact and diplomacy. I have a high level of interpersonal skills to handle sensitive and confidential situations. I enjoy working in a fast-paced environment with a demonstrated ability to juggle multiple competing tasks and demands.

I interact and communicate with individuals at all levels. I have strong "customer/client" orientation (positive, helpful, friendly and enthusiastic).

I have strong detail in composing typing and proofing materials, dictation skills, establishing priorities and meeting deadlines.


Microsoft Word, Excel, Lotus, Word Perfect, Time Matters, Quick Books, Outlook, Westlaw, MRI, ProLaw, SAP Concur, Ariba and PowerPoint. I also have knowledge of a variety of computer software applications in spreadsheets, data base and presentation software.

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