Administrative Assistant Executive

Crystal A. Roman

*****.**********@*****.*** 619-***-****

OVERVIEW

• Accounting assistance; experience with overseeing various reports and maintaining software data

• Industrious individual with ability to coordinate, prioritize and delegate to ensure smooth operation

• Detail oriented and diligent worker with exceptional organizational skills

• Computer friendly mentality with ability to learn software quickly

• Responsible team player with excellent customer service and client relations knowledge

• Authorized to work in the US for any employer.

WORK EXPERIENCE

Administrative Assistant II 07.2017 – Present

AVID San Diego, CA

• Provide assistance to the Director of Professional Learning; calendaring, meeting preparation, on call part time agreements, travel, catering, and reimbursements, other assignments as needed

• District Facilitated Professional Learning assistance inclusive of running reports, customer support for registration, attendance, and billing. Other assignments as needed

• Responsible for processing PATH work orders, Travel Expense Reimbursements, monitoring email, processing Work Orders, and updates to Staff Developer roster

• Accounting responsibilities include use of Concur and Excel spreadsheets; assist with internal expense reports for five Professional Learning department supervisors, process all timecards for on call part time employees with external correspondence as necessary

• Responsible for monitoring Professional Learning email and assisting with requests and inquiries in a timely manner

• Responsible for travel arrangements, both internally and for clients

• Creation of materials as needed; trip report forms, surveys, organizational charts, flyers, presentations and others as requested

• Assist other project coordinators and some assistance to accounting department.

• Travel as needed

Executive Administrative and Partnership Assistant 05.2015 – 07.2017 INSTITUTE ON VIOLENCE, ABUSE & TRAUMA San Diego, CA

• Provide assistant to the CEO & President; calendaring, letter preparation and other various assignments as needed

• Office Management inclusive of orientation and other assistance relative to staff needs

• Responsible for general office and equipment maintenance

• Accounting responsibilities; regular use of QuickBooks and Excel spreadsheets

• IT help desk assistance for staff and as needed for office equipment

• Responsible for interviewing and overseeing staff training

• Annual event coordination and membership needs

• Website maintenance, social media, eblasts and other publication material creation

• Publications review for partnership and summits departments Financial Aid Assistant 10.2014 – 05.2015

PACIFIC COLLEGE OF ORIENTAL MEDICINE San Diego, CA

• Provide assistant to Vice President of Financial Aid

• Assist in preparation of student files for financial aid processing

• Organization of information to populate and correct errors in multi-campus database during construction; validate for accuracy

Family Leave to Care for Member of Family 01.2013 – 02.2015 PRIVATE RESIDENCE San Diego, CA

Crystal A. Roman

*****.**********@*****.*** 619-***-****

• Daily assistance with medication, meals, exercise, wardrobe, cosmetic and washroom area activities as directed

• Household cleaning, pet maintenance, minor yard work and holiday preparation Office Administrator 05.2012 – 07.2012

GOLDEN HILL PROPERTY MANAGEMENT San Diego, CA

• Responsible for reception; customer service for owners, tenants and vendors

• Calendaring, letter composition and document correspondence

• Accounts payable and receivable responsibilities

• Database entry and maintenance, general filing

Jr. Paralegal 05.2011 – 11.2011

WILSON, TURNER, KOSMO LLP San Diego, CA

• Summarize and organize documents for attorney review

• Maintain binders for attorney needs and cases

• Document production for national clientele

• E-filing, document importing, database entry and maintenance Case Assistant 08.2008 – 05.2011

LEWIS, BRISBOIS, BISGAARD, & SMITH San Diego, CA

• Litigation support and database maintenance

• Meet regularly with attorneys for case review and report presentation relative to document production status.

• Data entry and quality control management for department; inventory, monitor and track case files.

Litigation Secretary 2006 – 2008

MILLER, MONSON PESCHEL, POLACEK & HOSHAW San Diego, CA

• Litigation secretary to partners

• Liaison to Paralegals, Secretaries and other support staff

• Responsible for billing entry for Attorneys’ and self

• Coordination of meetings, depositions and court dates

• Court filings, general filing, indexing, mailing, outsourced file retrieval

• Equipment maintenance and office supply responsibilities. TRAINING, EDUCATION & SKILLS

Software

Microsoft Great Plains Concur QuickBooks Microsoft Office Suites (OneNote, Word, Excel, Outlook & PowerPoint) Adobe SmartSheet CampusVu Concordance E-Scan It Website Software

MyAVID OneDrive SharePoint Survey Monkey Wix SquareSpace MyEmma Constant Contact Uber MS Teams others available for business operations Educational Training

Microsoft Great Plains Certification HIPAA trained Project Coordination Certification Grant Writing Certification Human Resources Certification Office 365 Certification

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