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Document Control Project

Location:
Sharjah, Sharjah Emirate, United Arab Emirates
Posted:
September 24, 2019

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Resume:

Profile:

A highly motivated professional with more than 16 years of experience in Document Management Functions both in Real Estate Development, Building Construction, utility, Oil/Gas & Alumina industry Projects. Dedicated and conscientious with the ability to prioritize schedules, manage multiple tasks, assess situations and act effectively. A clear and effective communicator with well-developed interpersonal and computer skills; and overall a good team player.

Academic Record:

Certificate Master Degree Program in Business Administration (MBA) Specialization in Project Management Indian School of Management & Studies (ISMS), (course ongoing 2018)

The Open University of Sri Lanka Degree certificate Bachelor of Business Administration (BA) 2016.

General Certificate of Education GCE O/L (Ordinary Level) Examination, Colombo, Sri Lanka

General Certificate of Education GCE A/L (Advance Level) Examination, Colombo, Sri Lanka

Successfully completed Diploma in Computer Programming at INFO Computer Consultants (Pvt.) Ltd., Sri Lanka.

Completed Diploma in Information & Systems Management from Institute of Data Management (IDM) Colombo, Sri Lanka

Successfully completed English Diploma Course at British Council (BC) Colombo, Sri Lanka

Electronic Document Management System (EDMS) OPEN TEXT (ECM livelink) certify at GASCO HQ.

Asset Integration Manager (AIM) System Snamprogetti (GASCO Project Team)

Enterprise Content Management OPEN TEXT (ECM Livelink) Document Management System at Palm Utilities (Dubai World). Conducted by Information Technology Center (ICT) Consultant.

Electronic Document Management System (EDMS) in INCITE KEYSTONE document management solution software, conducted by Nexus Point Solutions, supporting the project lifecycle.

Document Management System in InfoWorks software, conducted by Contractor BPJV.

EMPLOYMENT HISTORY (Over 16 years of diversified experience in Document Management Functions)

Company: EMAL (Emirates Global Aluminium)

Project: Al Taweelah Alumina Project

Position : Sr. Controller - Document

Period: March 2015 – present

Responsibilities

Implement system of Electronic Document Management System (EDMS) being a best in class global system relevant to company business objectives (Infoworks / SPF System & contract manager)

Work with Project Construction Managers to identify and establish process for setting up documentation requirement for projects, including linking the consultants and contractors in data management and control.

Set up processes guidelines and responsibilities for reception, processing, filing and archival, controlling and deposition of various project documents across the Design and Construction stages.

Work with Chief Technical Officer and Project Directors to implement Company’s document management policy, procedures and working manual.

Support Document Controllers to understand and consistently use the EDMS.

Company : Leighton (Habtoor Leighton Group)

Project : Crude Oil Export Reconstruction Sealine Project for South Oil

Position : Document Control Executive

Period : December 2012 – 11 November 2014

Responsibilities

Develops comprehensive Document Control Plan and Electronic Document Management System (EDMS) in INCITE KEYSTONE & OPEN TEXT document management solution.

Implementing and maintaining the Document Control Management System and overseeing that all updates to program documents (i.e. design criteria, design reports, drawings, approved changes, etc.) are being captured, collected, stored and disseminated through the proper channels to all concerned parties and ensuring that teams working on the program are using the latest version of the documents.

Develops implements and interprets administrative procedures and expedite the review, signature approval, and release of project documents.

Responsible for supervision & data integrity-check of all Document Control activities and deliverables (functional implementation and maintenance of corporate document control systems, work-methods, processes and procedures for all projects in Leighton holdings).

Maintains Project Master Document Register (MDR)/Document Distribution Matrix (DDM) and Vendor Document Register (VDR) and incoming & outgoing Transmittals Register in accordance with Company Documentation System requirements and Project requirements.

To issue and tract the Inter Disciplinary Check (IDC) for the Engineering documents which includes the ITP, QCP, Method Statement, Project Drawings, TQs, Change Request, Design documents, vendor documents.. etc. as advised by the Engineering Manager/Construction Manager in the IDC matrix.

To coordinate the receipt, distribution and tracking of project documents for the assigned areas in order to facilitate the smooth running of Project in compliance with the project plans and procedures.

Manage and follow up coordination with various stakeholders to ensure the completeness of the archived records of (soft/hard copies documentation).

Establishes and maintain the Doc Control System and Electronic Document Management System (EDMS) INCITE KEYSTONE.

Registration issue and distribution of technical documents to internal and external parties as per the standard distribution matrix.

Maintaining project correspondence (hard copies/digital copies) which can be stored / retrieved / archived / indexed efficiently.

Archiving of Project Documentation in accordance with the Company Archiving Procedure.

Contributes as a team player who is deadline driven and works well with others.

Company : Palm Utilities (Dubai World)

Project : The World Coral Island Resort Project, Palm Jumeirah, Jumeirah Village South, Jumeirah Lake Towers, Discovery Garden and International City Projects.

Position : Document Control Supervisor / Information Systems

Period : May 2008 – December 2012

Managed all activities of the Document Control Department using ACONEX (integrated project management tool) and OPEN TEXT (ECM Livelink) System for the PDC Project

Acts as the primary and focal point of contact for any document control issues and queries for all assigned projects

Developed and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the PDC given project.

Developed Policies, methodologies, processes and tools for Document Management System to enable the company to become a world class leading utility provider.

Supervised the Document Control operation throughout the lifecycle of the Capital Project supporting the execution of the project.

Defined, design, develop & implement the corporate on-line library system.

Carryout Quality checks of all incoming and outgoing of Correspondence, Documents, Drawings in accordance with Company Document Control Procedures prior to register, distribute & upload to OPEN TEXT ECM Livelink System.

Follow up and coordinate with various stakeholders to ensure the completeness of the archived dossiers is up-to-date.

Managed Document Control Functions in accordance with ISO 9001: 2008 Quality Management Systems

Conducted routine audits of the Document Control System to ensure all project documentations are in line with Quality Management System policies and procedures

Generated and issue Project document status reports on a regular and timely basis, monitor status of project documentation on an ongoing basis and work with project team and internal departments to expedite document review process.

Handles and maintains records of all internal & external correspondences, manage the distribution of documents as per the Document Distribution Matrix or advice by the Project Manager/Technical Director.

Establish and maintain an effective filling, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance Procedures.

Retained and be able to retrieve all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-information, payment requests, variations and all project documents.

Verified retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.

Provided necessary technical support to subordinates and ensures that all functions meet the Company requirements.

Company : GASCO – Abu Dhabi Gas Industries Ltd

Project : Ruwais 3rd NGL Train Project

Position : Sr Document Controller

Period : January, 2006 – May, 2008

Responsibilities

Managed and maintained Document Control System using Electronic Document Management System (EDMS) – Engineering Integration Management (EIM) Replica System and Asset Integration Management (AIM) for all project deliverables.

Executed program document controls tasks for Upstream Oil & Gas Full Field Development Program in accordance with the company Project Execution Plan

Coordinated with Project Management Team (PMT) and developed Document Numbering System, Document Distribution Matrix, Document Communication Procedure…etc.

Coordinated with Consultants, Contractors and Subcontractors with regards to Payment Certificates, Client Instructions, Site Instructions, Submittals, RFIs, NCRs, Method Statements, Shop Drawings, RFCs, ARFs and EI...etc.

Registered of all incoming and outgoing records and maintained up-to-date database of the Project Documents and Generated of outstanding and overdue reports to the Project Management Team on a weekly and monthly basis to expedite document review process

Maintained technical documentation for each project to include tracking, logging and maintaining all required engineering, architectural & construction documents, shop drawings, design review records, special studies, etc.

Established and maintained drawing register for all received Construction issue drawings developed from Tender issue

To define and implement a strategy of document management from the beginning of the project until the documentation is handed over to operations or archives; and develop a project EDMS.

Prepared requests for reproduction of drawings/documents with the commercial team approval.

Company : ADNOC (Abu Dhabi National Oil Company)

Project : The Petroleum Institute Building No. V, Project No. 5956

Position : Document Controller

Period : December, 2004 – September, 2005

Responsibilities

Held accountable for implementing and managing document & records management process during the execution phase of the Project

Set up processes guidelines and responsibilities for reception, processing, filling and archival, controlling and deposition of various project documents across the Design and Construction stages.

Ensured all Civil Projects documentation is complete, accurate and turned over to the corporate document Centre adhering to all procedures, formats and standards

Provided and managed a Civil Projects documentation system by establishing and maintaining standards and procedures compatible with the existing corporate documents and standards section.

Verified the completeness of all received documents and Coordinated with document originators or civil project team members to resolve discrepancies and comply with required contents

Established central filling system in the Document Control Archive room.

Safeguarded all project documentation in good condition until the handover to Company

Company : ADNOC (Abu Dhabi National Oil Company)

Project : The Petroleum Institute Building No. III, Project No. 5952

Position : Document Controller

Period : August, 2003 – December, 2004

Responsibilities

Established and Maintained Computerized Document Control System at the Project Site Office in accordance with the Company standards.

Maintained, Updated & Archived all Project Documentation as per EDDR (Engineering Document/Drawing Deliverable Register)

Received of all incoming documents/submittals from contractors/others and distributed in accordance with the Workflow/Matrix to concern PMT/PMC Engineers without delay

Established central filling system in the Document Control Archive room.

Conducted computerized inventory of Project documents including Project closed-out reports, Specifications and transferred to Corporate Archives and retrieved from Archives as and when required in coordination with RMS Department.

Registered all incoming and outgoing records and maintained up-to-date database of the Project Documents and issued outstanding reports to the Project Management Team on a weekly basis.

Maintained tidiness and security of the archive area

Company : ADNOC (Abu Dhabi National Oil Company)

Project : Ruwais Housing Complex Expansion Project – 1215

Position : Document Controller / Records officer

Period : February, 2000 – August, 2003

Responsibilities

Maintained Computerized Document Control System at the Project Site Office in accordance with the company standard.

Received all incoming submissions from the Contractors/Sub Contractors and verified the attachments and distributed in accordance with the approved Workflow/ Matrix.

Registered of all incoming and outgoing records and maintained up-to-date database of the Project Documents and issued outstanding reports to the Project Management Team on a weekly basis.

Conducted computerized inventory of all closed-out Project documents (8 Packages) including Project closed-out reports, transferred to ADNOC Corporate Archives

Retrieved from Archives as and when required in coordination with RMS Department.

Disposed/Destroyed of records which are no longer required by the Company and will be systematically destroyed in accordance with the Company procedures in coordination with RMS Department.



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