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HR & Admin Executive / Manager

Location:
Rawdat Al Khail, Qatar
Posted:
September 24, 2019

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Resume:

Profile: An experienced HR & Administration profession who is committed to continues improvement, capable of working under pressure, whilst in meeting and exceeding demanding targets. Eight years experience in Qatar and UAE has taught me a great deal about resilence, adaption and transformation. Having gained invaluable experience in HR & Administration in environments in many high profile companies I am driven by a fervent work ethic and genuine and desire for self-improvement.

Core Skills

Office Organization & Administration

Employee Relation and Decision Making

HR Policies & Procedures

Staff Recruitment & Conducting Interviews

Employee Administration

Orientation of Employees & Joining Formalities

All Visa Procedures and Company License Related

Manpower Control & Employee Relation

Microsoft Excel and Word

Proper Filing and Documents Controlling

Records & Database Management

Clerical Jobs & Team Player

ERP Software & ISO

Customer Service & Event Planning

Payroll Coordination

Communication & Planning

Successfully organized Human Resource Department and Administration.

Successfully implemented ISO procedures as required by department.

Successfully implemented ERP system which will guide and make easier especially in managing visa related and employee details.

Successfully organized Employee Files, Recruitment process, and HR policy.

Achievement

Professional Experience

LOW CALORIES, DOHA QATAR – Food & Beverage

Human Resource Manager, April 2019 – September 2019

Duties and Responsibilities:

Developing and administering human resources plans and procedures that relate to company personnel. Planning, organizing, and controlling the activities and actions of the HR department. Contributing to the development of HR department goals, objectives, and systems

Performs all activities in HR & Administration, Recruitment, Management organizational structure, implementing company policies, employee manual and company agreement with regards to company’s confidentiality.

Handling all actions day to day related HR process & employees relation.

Evaluating of manpower requirement and recruiting of staff needed. Interviewing of applicants as well. Giving offer letter if selected.

Maintaining and regularly updating of master database of each employee. Proper documentations and filling (hard and soft copies). Implementation of ISO procedures.

Maintaining that all legal documents of each employee like QID, Passport, Health Card, Health Certificate, Vehicle licenses and company licenses are valid.

Induction and On-boarding and conducting employee orientation and facilitating newcomers joining formalities.

Act as guidance counselor between employees violating company’s policy such as fighting between employees, thief inside company’s campus and others.

Developing the implementation of ERP system for all HR activities.

Receiving and compiling of attendance from all outlets and preparing payroll. Preparing annual leave salary and end of service as well.

Conducting exit interviews. Ticket booking as well.

Administer leave application, resignation and cash advances request.

Renewing of employee’s QID and issuing/renewing of heath card and health certificate as well.

Resolving grievances or queries that any of the employees have. Resolve labor cases that have been filled by employee with the coordination to the Mandoob.

Preparing business letters like, offer letter, warning letter, termination letter, memorandum and other letters required.

Implementing employee appraisals and trainings.

Responsible of monitoring maintenance team and PRO (mandoob).

Maintaining company directory and other organizational charts.

Additional: Performing all jobs requested by CEO.

IEC, DOHA QATAR – Events, Signage, Exhibitions, Conference & Marketing

Human Resource Executive & Admin Executive, June 2018 to February 2019

Duties and Responsibilities:

Performs all activities in HR & Administration. Focal point of all employees in the organization, answering inquiries. Assist general manager and direct contact if he is out of country.

Handling all actions day to day related HR process & employees relation.

Coordinating with recruitment agencies for manpower needed, prepare documentations and FORMALITIES FOR EMBASSY AS WELL.

Maintaining and regularly updating master database (personal file or documents, etc.) of each employee. Includes leave history, increment history, visa, passport, health cards, account numbers, date of joining, designation and all other details. Proper documentations and filling (hard and soft copies). Implementation of ISO procedures.

Recruitment: Screening and conducting of telephonic interviews for suitable candidates from applications and to prepare and schedule for interview. Conducting interviews as well and preparing offer letters as well.

Induction and On-boarding: Giving offer letter and appointment letter to those selected.

Properly file documents of the employee and introducing to the department managers.

Works in multi job including accounts, procurement and sales project coordination.

Conducting employee orientation and facilitating newcomers joining formalities.

Manage and supervise drivers in relation to company vehicle’s estimara, insurance and maintenance. Coordination to the drivers and plan accordingly to their own designated area. Plan and check driver’s routine.

Act as guidance counselor between employees violating company’s policy such as fighting of employees, thief inside company’s campus and others.

Developing the implementation of ERP system for all HR procedures like: personnel information, attendances, petty cashes, visa and passport renewals, leave history, estimara, insurance and other related jobs with the coordination of the Company representative ( Mandoob/PRO ) to ensure that all employees are legally documented ( Having valid passport and visa). Ensure all company license are valid.

Coordination to accounts department related to payroll preparation, salary issues, benefits and responsible for opening pay cards or debit cards of any new employees. Recommendations to accounts department and supervise them for salary preparation, cash advances, leave salary and final settlement.

Administering leave application, resignation and cash advances request.Ticket booking as well.

Preparation of leave notification (exit permit) for employees going for vacation and cancellation of QID for employees going for good.

Renewing of employee’s QID (Residence Permit) and issuing/renewing of heath card as well.

Assist and coordination with PRO ( Mandoob ) for any visa related issues. Good knowledge of labor & immigration procedures. Knowledgeable of company license such as CR, Company ID, Tax Card, Chamber of Commerce and visa application process.

Compilation & processing of attendance data. Monitor time-keeper as well.

Resolving grievances or queries that any of the employees have. Resolve labor cases that have been filled by employee with the coordination to the Mandoob.

Preparing business letters like, offer letter, warning letter, termination letter, memorandum and other letters required.

Assisting accountant for collection of payments. Involving in purchasing materials locally or international.

JAFCO, DOHA QATAR – All Aluminum & Steel Fabrication

Human Resource Executive & Admin Executive, June 2012 to May 2018

Duties and Responsibilities:

Performs all activities in HR & Administration role. Handling all actions day to day related HR process & employees relation.

Maintaining and regularly updating master database (personal file or documents, etc.) of each employee. Includes leave history, increment history, visa, passport, health cards, account numbers, date of joining, designation and all other details.

Recruitment: Screening and conducting of telephonic interviews of applicants for suitable candidates from applications and to prepare and schedule for interview. Conducting interviews as well.

Key Results

Co-developed company’s first-ever standardized procedures in HR Department following the HR procedures.

Develop the process of recruiting and develop the documentations of every individuals file.

Induction and On-boarding: Giving offer letter and appointment letter to those selected. Properly file documents of the employee and introducing to the department managers.

Conducting employee orientation and facilitating newcomers joining formalities.

Promoted to fulfill a broad range of HR functions, including recruitment and training employees, administering benefits, overseeing disciplinary action and managing HR records.

Act as guidance counselor between employees violating company’s policy such as fighting of employees, thief inside company’s campus and others.

Developing the implementation of ERP system for all HR procedures like: personnel information, attendances, petty cashes, visa and passport renewals, leave history, estimara, insurance and other related jobs with the coordination of the Company representative ( Mandoob/PRO ) to ensure that all employees are legally documented ( Having valid passport and visa). Ensure all company license are valid.

Coordination to accounts department related to payroll preparation, salary issues, benefits and responsible for opening pay cards or debit cards of any new employees. Recommendations to accounts department and supervise them for salary preparation, cash advances, leave salary and final settlement.

Administering leave application, resignation and cash advances request.Ticket booking as well.

Preparation of leave notification (exit permit) for employees going for vacation and cancellation of QID for employees going for good.

Renewing of employee’s QID (Residence Permit) and issuing/renewing of heath card as well.

Assist and coordination with PRO ( Mandoob ) for any visa related issues. Good knowledge of labor & immigration procedures. Knowledgeable of company license such as CR, Company ID, Tax Card, Chamber of Commerce and visa application process.

Compilation & processing of attendance data in attendance system.

Resolving grievances or queries that any of the employees have. Resolve labor cases that have been filled by employee with the coordination to the Mandoob.

Proper documentations and filling ( hard and soft copies ). Implementation of ISO procedures.

Preparing business letters like, offer letter, warning letter, termination letter, memorandum and other letters required.

Monitor camp boss what is happening on the employee camp. Monitoring also the office for the kitchen needs and office supply.

Coordinate & update with insurance company regarding workmen compensation.

FINO INTERNATIONAL COMPANY, DOHA, QATAR – Interior Fit-Out Design

Administration Officer/Document Controller – April 2012 – May 2012 ( Part-Time Only)

Duties and Responsibilities:

Reporting to the Project Manager, Technical manager, Design Manager, Construction Manager for daily/weekly progress of the technical team/design team or the status of drawings we are submitting.

Responsible for retrieving documents from the main contractor and the preparation and distribution of document transmittals to the client ensuring that all documents are quality checked prior to distribution.

Preparing of transmittal for every documents going out and coordination to the technical team for the drawings to be submitted to ensure that documents/drawing should be properly match to the basic criteria of the main contractor before submitting

Writing of business letters, such memorandum, letter for requesting, letter for submitting, recommendations and other related letters.

Assisting with the preparation of bid documents for business development

Developing professional working relationships with colleagues to establish and maintain open lines of communication within the team, other and client representatives.

Daily updating of documents such as drawings, letters, material submittal, incoming and outgoing documents, invoices and including other jobs such as making of letters, photo copying, scanning, answering phone calls and others.

BURHAN INTERNATIONAL CONTRACTING CO. DOHA, QATAR – Road Development

Plant & Equipment Administrator, September 2011 – April 2012

Duties and Responsibilities:

Reporting to Senior Plant and Equipment Manager (Manager for all Burhan Branch in GCC ) for daily task, activities and making plans.

Proper filing of Departments Document such as invoices, letters, daily maintenance, fuel consumption, equipments and employee data, and other jobs such as sending emails, answering phone calls, photo copying, scanning, and other related jobs.

Writing of business letters, such as: warning letter, termination, memorandum, recommendations and other related letters

Coordinates and collect reports from the Operation Foreman, Operation Engineers and Workshop manager and report it to the Senior Plant and Equipment manager.

Preparing and computation of monthly revenue/monthly billing of External/Internal Equipments and verifying timesheets of Labors made by Operation Foreman.

Receiving incoming invoices from the supplier and verify when and where it was been used ready for payments.

Filing of quotations and prepare for comparison as requested by the manager.

IMECO, ABU DHABI – Hospitality and Services

Assistant Camp Administrator, November 2010 – August 2011

Duties and Responsibilities:

Over-all in charge of the labor camp. Assigned to do multi-tasking job that includes document controlling, secretarial jobs, purchasing administration and actual supervision of staff in the whole camp.

Assist in the hiring and interviewing of prospective applicants, provide office orientation for new employees and staff, facilitate training of new hires, and assist in the management of back office personnel.

Manage the employee from day-day performance and prepare monthly timesheets.

Supervise and manage client’s accommodation which involves housekeeping, laundry services, recreation, and maintenance occupancy in the camp, gardening, safety & security and etc.

Giving instruction to the camp supervisors in their assigned duties and responsibilities. Collect and prepare a monthly summary report regarding the over-all status of the camp.

BAGUIO CITY, PHILIPPINES – Education & Teaching

ESL TEACHER, April 2008 – October 2010

Duties and Responsibilities:

Teaches the foreign students in the different kinds of subjects such as; English grammar, vocabulary, reading comprehension, pronunciations, spellings, and including the Philippine subjects

Responsible for providing an educational atmosphere where students have the opportunity to fulfill their potential for intellectual, emotional, physical, spiritual and psychological growth.

Other Skills Qualification

Knowledgeable in welding works

Knowledgeable in masonry works.

Advance knowledge in farming/gardening works.

Education

BENGUET STATE UNIVERSITY

Bachelor of Science in Secondary Education, Graduate 2008 ( 4 Years Degree Course )

Major: Mathematics

Degree Diploma is available upon request

BENGUET STATE UNIVERSITY

Bachelor of Agriculture - 2 Years Only

Applicant

Paul Dualo



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