Sr Staff Accountant

RUPAL SHAH

Edison, NJ • 646-***-**** • ************@*****.***

U.S. Citizen

OVERVIEW

Accounting professional with 11+ years of experience in accounts payable and vendor management, accounts receivable, Inventory management, cash/bank reconciliation, month end closing, general ledger and financial statement analysis.

EXPERIENCE

CI-Group Lebanon, NJ

Sr Staff Accountant Feb 2019 – July 2019

CI-Group is a marketing agency that focuses on marketing strategy, branded merchandise, and warehousing/fulfillment.

Reviewed, approved, and recorded vendor invoices using QuickBooks and matched charges with pos placed in other

internal software called Function Point, coordinated with sales team and outside suppliers to resolve discrepancies

Periodically reviewed reports including purchases, vendor credits, AP aging, cash disbursement, etc. and analyzed

cash flow management to process weekly vendor payments

Analyzed billing estimates for various clients, prepared detailed customer invoices & online submission, and followed up

with customers for past-due invoices and other related issues

Conducted monthly bank reconciliations and corporate credit card analysis/allocation

Prepared and analyzed billable hour reports using Pivot Table tool and discussed results during weekly sales team meetings for revenue reorganization purpose

Assisted and worked on the month-end close process relating to gross profit analysis and recorded journal entries for accruals,

prepaid expenses, reversals, deferred revenue, etc.

American Tire & Auto Care, LLC Green Brook, NJ

Sr AP Coordinator/ Staff Accountant Nov 2007 – Nov 2018

ATAC LLC. is an auto services company engaged in retail and wholesale sales of auto tires and other parts/accessories (7 retail locations)

Kept track of vendor statement reconciliations and handled payment processing, price negotiation, and terms and discounts with new vendors for cost control optimization

Analyzed rent and relate charges, compared lease agreements, and followed up with landlords for discrepancies

Participated in various meetings with suppliers for rebate negotiation and incentive programs, recording and allocating proper amounts of discounts /rebates store wise.

Reviewed monthly store sales for major products and auto services, conducted monthly/quarterly and yearly gross profit analysis, and calculated the store manager’s commission for management reporting

Prepared and filed monthly and quarterly sales tax returns, and was fully involved in identifying the charges, allocation, recording, and processing of all corporate credit card expenses for multiple users

Recorded accruals, inventory analysis/variances, and intercompany journal entries

Helped and trained junior staff, and reviewed their work relates to payable, receivable bank and cash reconciliation reports to solve month-end close discrepancies in a timely manner

Handled the entire month-end close process for expenses/payables, gross profit calculation for 7 companies.

Met and worked with outside accountants for matters relating to month end closing, financial statements, and year-end work documents necessary for compilation reports

Took an active role in other various special projects, such as implementing a new accounting system, as per request of the Owner/CFO

IONIAN MANAGEMENT INC. New York, NY

Staff Accountant Sep 2006 – July 2007

Ionian Management is a private investment group engaged in the wholesale of petroleum products, shipping, oil and gas, and alternative assets including real estate.

Reviewed sales invoices and accounts receivables for the petroleum, real estate, and shipping business including the aging

and collection processes

Handled the reconciliation of customer balances, application of cash receipts, credit memos and chargebacks,

intercompany billing and balances, and bank accounts for an active group of ten companies

Coordinated the cash management and accounts payable in the case of adjustments

Communicated and collaborated with overseas accounting staff regarding intercompany transactions, fund transfers, and intercompany balances

Monitored the movement of inventory for various petroleum products and made inventory and price adjustments upon product delivery

Generated monthly rent statements for all tenants and assisted the controller in the preparation of escalation charges

Reviewed and recorded real estate property bills, tenants’ security deposits, tenants’ rental payments, and journal entries regarding rent roll

Assisted the controller on special projects relating to reconciliation, research, future rental revenue and expense forecasts

Made General Ledger adjustments for corrections and coordinated with auditors for requested reports

ROSY BLUE INC. New York, NY

Cost /Project Accountant Feb 2002 – Aug 2006

Rosy Blue is a multinational diamond and jewelry manufacturer and wholesaler.

Reviewed accounts receivable aging, coordinated with customers for collections, reconciliated customer statements,

and overviewed the application of receipts and credits

Set up charge backs invoices and prepared collections worksheets (and related work)

Collaborated with in-house sales representatives to keep track of sales orders, penalties, markdown allowances,

advertisement coops, discounts, and other deductions

Worked with vendors to detect discrepancies in invoices related to metal and labor prices

Reconciliated vendors’ statements and reported to the vice president of production

Supervised staff members when placing purchase orders for casting and jewelry and coordinated with overseas vendors to track shipment status, deadlines, price discrepancies, and other production issues

Assisted the accounting manager with month end closings, monthly reports, the tracing of report balances to trial balances, and other various special projects as needed

SKILLS

Software: Microsoft Great Plains, Vast (MAM Software), QuickBooks, J.D. Edwards, Diaspark, Timberline, Accpac,

Right Click, Microsoft Excel/Word

Languages: English – Fluent, Hindi – Fluent, Gujarati – Native

Soft Skills: Fast and self-motivated learner, Analytical problem solver, Detail-oriented, Adept with software

Certifications: Oracle Developer 2000

EDUCATION

GUJARAT UNIVERSITY Gujarat, India

Bachelor's Degree in Accounting June 1992 – June 1995

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