Administrative Assistant Executive

PATRICIA M RYAN

*** ********* **. / ******, ** **901 / 908-***-**** / **************@*****.***

Experience:

Celgene Corporation, Summit, NJ 07/2017-Present

IT Administrative Assistant - Global IT Business Partners (02/2019-Present) Responsibilities include calendar management and arranging travel schedules for the Vice President of the Global IT Business Partners/IT Transition Team. Also responsible for entering Vendor Management contracts into Oracle Purchase Requisition systems and Space Planning in Celgene's Summit East Campus. Involved with arranging meetings with the Celgene Transition Team and the Bristol Myers Squibb Transition Team in accordance with the proposed integration.

Administrative Assistant – GPDO IT and PMO (07/2017-02/2019) Responsibilities include Outlook calendar management and arranging travel schedules for three Executive Directors of the Global IT Department, scheduling meetings and providing support for the Project Management Organization, preparing and submitting expense reports through the Concur travel system, ordering office supplies through the Oracle system. Responsible for assigning office space for new employees in accordance with the space planning team. Also responsible for supporting the Women In Technology Group and the IT Communications Manager in planning Town Hall Meetings and editing corporate correspondence. Summit Area YMCA, Summit, NJ 04/2015-07/2017

Executive Coordinator/Development Associate (12/2016 – 07/2017) Responsibilities include organizing and scheduling meetings of the President/CEO with the Board of Trustees and other committee members via office calendars, recording and distribution of monthly meeting minutes, Board meeting agendas and attachments. Track and report all Annual Campaign contributions in addition to solicitation of campaign funds and small grants for various YMCA programs. Responsible for the solicitation of Sponsorships and for the organization of Special Events.

Executive Assistant, The Learning Circle (04/2015 – 12/2016) Responsibilities included processing all paperwork involved in enrollment for over 200 students at The Learning Circle and 45 students at the Summit YMCA After School Program. Also responsible for communicating with Parents, Summit Public Schools, The Learning Circle Staff and the YMCA business office regarding Program Changes and updates. Participated yearly in the YMCA Annual Campaign. Bloomingdales, Short Hills, NJ 06/2010 – 04/2015

Merchandiser (07/2012 – 04/2015)

Responsibilities included merchandising all areas of The Home Store. Involved in all aspects of signing for sales, logistics, and communication with the Vendor Representatives and Buyers to ensure correct supply and display of merchandise. Responsible for giving the Home Store Team weekly tutorials to facilitate the presentation and inventory management of merchandise within the Domestics, Housewares, and Tabletop Departments. Sales Associate (06/2010 – 07/2012)

Responsible for developing and maintaining client relationships, driving the business through knowledge of current trends, and promoting sales incentives to customers as well as keeping abreast of inventory and maintaining the department.

CBS Radio Networks, New York, NY 05/1990-03/1997

Director, Affiliate Sales (11/1990-03/1997)

Responsible for soliciting major market stations throughout the Midwest to broadcast hourly newscasts, Major League Baseball, Football and the NCAA Basketball Tournament. Negotiated contracts with Broadcasting Group Owners for multiple station deals.

Manager, Affiliate Sales (05/1990-11/1990)

Responsible for soliciting small market stations to air entertainment programming, news and sports. NBC Radio Networks, New York, NY 05/1987-05/1990

Program Administrator

Responsibilities included conveying weekly program changes to affiliates, scheduling talent for interviews used in programming, and organizing weekly commercial feeds. CBS Radio Networks, New York, NY 09/1985-05/1987

Administrative Assistant

Assisted Directors and Managers in daily activities of contract execution, commercial affidavits and scheduling compensation reports.

Education BA, English Literature

Rosemont College, Rosemont, PA

Skills Proficient in Microsoft Word, Outlook, Excel, PowerPoint, Concur and Oracle systems

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