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Document Control Accounting

Pasadena, Texas, United States
September 20, 2019

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Kathleen Varner

**** *** **.

Pasadena, Texas ***05

Cell Phone: 281-***-****


**/**/** – 07/12/19 - Valero Energy Houston, TX.

Cost Administrator

• Ran various SAP reports for Turnaround and Capital PO’s and Paid Reports daily.

• Distributed the PO and Paid amounts between Labor, Material and Equipment.

•Provided PO List with WBS/WO numbers to All Contractors.

• Looked up PO’s for new AWR’s (Additional Work Requests) daily.

•Tracked contractor’s timesheets for Days and Nights that weren’t in Track by hours, material and equipment.

•Various other duties.

04/17/18 – 09/27/18 – Chevron Phillips Chemical Company LP / Cedar Bayou / Baytown, TX.

Accounting Admin. / Document Control

• Clean up and re-name Adobe files to be downloaded into Meridium from Harvey Recovery.

• Download Adobe files into Meridium

• Keep logs on the files downloaded into Meridium. The Equip. #, date received, date entered, and the Tag #’s.

08/06/15 – 04/05/18 – ExxonMobil BOP

BOP Maintenance Records Administrator

• Create new Equipment Files for records room

• Close-out and update Equipment Files

• Scan and create planner job packs for monthly work

• Disassemble job packs (filing, feedback to Planners and Engineers)

• Distribute monthly procedures for updates

• Procedure maintenance

• Pull equipment files for monthly work; attach procedure; file when finished

• Provide quarterly reports.

03/23 – 07/24/15 – ExxonMobil BOP RGR TA Baytown, TX.

08/14 – 11/21/14 – ExxonMobil BOPX T/A Baytown, TX.

Cost Controller

• Document Control / Cost Analyst

• Ran CDMS labor hours, material & equipment from TRACK daily and reconciled with contractor cost reports.

• Tracked 4 part time sheets for labor hours daily and reconciled.

• Stewarded Contractor Daily Compliance

• Ran SAP reports weekly to update work orders, cost centers and purchase orders (Good / Invoice Receipts).

• Tracked rentals and reconciled with the rental companies.

• Assisted Cost Engineers with various projects.

• Sent Statement of Final Account (SOFA) forms to contractors and tracked them.

06/14 – 07/14 – LBC Tank Terminals Seabrook, TX.

Cost Specialist

• Built excel AFE Spreadsheets supporting Budgets, Scope Change Requests, Commitments, Final Estimates and Variances per task/cost codes.

• Entered information to the AFE spreadsheets from Vendor Commitment Reports, Project transactions and Project Task Summary’s per AFE.

• Worked with the Project Managers to get the Final Estimate Cost totals for the spreadsheet.

01/13 – 06/14 – Enterprise Products Mont Belvieu, TX.

Cost Controller – Turnaround Operations

• Labor cost reporting using various reports from contractors and Enterprise listing the updated hours and a graph showing cumulative vs. projected totals.

• Tracked Purchase Orders - Contacting vendors and various personnel seeing that they progress and get closed in a timely manner.

• Track Scope Changes from beginning to end, listing dates, updates, percentages, amounts and sending out daily reports to management.

• Cost Center Write Ups and Monthly Report - Identifying the vendor, work scope and making sure they have been entered correctly and listing corrections that are needed. Sending management a monthly report showing cost center amounts as they are broken down with an explanation.

• Document Control – Organizing, copying and filing all documents.

08/12 – 12/12 - Valero Refinery Houston, TX.

Cost Administrator

•Runs SAP Reports and Converts to PCF Uploads

•Collects and Converts Contractor TRACK Timesheet Uploads for PCF

•Provides PO List with WBS/WO numbers to All Contractors

•Assists With Daily VTEP Management Reports and Distribution

•Assists with Purchase Order Request Forms

•Collects and Manages All Contractor Staffing Plans

•Collects All Contractor Force Reports and Provides Daily Headcount Histogram Reports

•Collecting and Analyzing Daily Force Reports and Reporting Daily Headcount

05/11 – 03/12 - ExxonMobil Refinery Baytown, TX.

Cost Clerk – Assisting 3 Cost Trackers

• Document Control / Cost Analyst

• Update Purchase Order Logs - Good Receipts/Invoice Receipts

• Updated Man-hour Reports for Safety Tracking

• Completed Work Order Re-approval Reports

• General Clerk Duties (Filing/Meeting Schedules/Contact Info)

• Stewarded Contractor Daily Compliance

• Contractor Debrief Stewardship

• Contractor Time-Sheet Validation

03/07 – 05/11 TIMEC Company Inc. La Porte, TX.

Sr. Cash Applications / Accounting Dept.

• Accurately and timely post all cash receipts on AS400.

• Coordinated Edi’s and wire transfers.

• Coordinated Journal Entries and Discount Entries.

• Maintained discrepancies between bank transactions and general ledger.

• Maintained unidentified and open payments.

• Coordinated all adjustments and credit/debit memos.

• Posted Scorecard and Daily Cash Collections Report Daily.

• Assisted with Billing and Bank Reconciliations.

• Supervised and trained person(s) for backup.

06/01 – 03/07 Lamons Gasket & Bolt Company Houston, TX.

Cash Application Administrator

• Accurately and timely post all cash receipts (US and Canada).

• Coordinated Edi’s, wire transfers and credit cards.

• Maintained discrepancies between bank transactions and general ledger.

• Maintained unidentified and open payments.

• Coordinated all adjustments and credit/debit memos.

• Supervised and trained person(s) for backup.


• San Jacinto College, Deer Park, Texas

• Sam Rayburn High School, Pasadena, Texas


• Microsoft Word, Microsoft Excel, Meridium, Oracle, SAP, AS400, MPAC, Lotus Notes and Microsoft Outlook 2010.

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