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Manager Accounting

Pearland, Texas, United States
September 18, 2019

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Highly focused and meticulous Accounting professional with an exceptional customer service satisfaction record and work ethic. Strong multitasker able to manage multiple accounting projects with complete accuracy and professionalism. Able to work well as a manager of small and large accounting teams.


Led cross functional team consisting of members from AP, AR, Purchasing, I.T. and a Staff Accountant to manage weekly review of the company’s cash positions and payments. Designed Cash Projection Statement used company-wide to submit results to Corporate.

Managed team selected to work on process improvement projects. Improved AP processes which reduced clerical staff from 10 to 4 and cut AP cycle time from an average of 73 days to 30 days.

Played a pivotal role in many financing activities, including bankruptcy proceedings and company sale.

Accounts Payable super user for all ongoing projects and testing for all ERP software


Computer Software: MS Office including Word, Excel (V-lookup, Pivot Tables), PowerPoint; Oracle, Blackline for account recons, Bottomline for same day checks, HMIS for contract tracking, S2K, JD Edwards, AS400, Coupa R23

Accounting: Wide breadth of accounting management experience, Researching, Collections, Account recs, Month-end close, Accruals

Other: Detailed oriented, Analytical, Thorough and Accurate, Confidentiality


Exceptional ability to supervise high volume accounts payable related transactions in a fast-paced environment

Successful liaison between Accounting and Operations

Excellent organization and analytical skills

Strong oral and written communication skills



Accounts Payable Supervisor, Jul 2017 – Mar 2019

Supervise team of 3 AP Specialists and 1 Analyst

oReview and approve bi-weekly timesheet for payroll processing

oProvide training as necessary to ensure employees are able to efficiently and effectively complete assigned tasks

oMentor and coach employees to perform at optimal levels, conduct periodic performance reviews and provide consistent feedback

oSupervise offshore team of 60 employees

Ensure all credit card and P-card charges are reconciled and statements paid timely

Review and ensure requests for rush payments (same day checks) are processed and posted in system accurately and timely

Review cash requirements to ensure all vendor info, including terms, are accurate and approve for check run

Review recurring payables setup and stop payments

Same Day Check Administrator for Bottomline software

oResponsible for troubleshooting and reporting AP anomalies for SCI all locations

Ensures that all ancillary systems correctly interface with Oracle, and all payables are processed timely and accurately

Coordinate with offshore team on tasks and projects to ensure accurate invoicing and check processing

Review past due invoices in Oracle, contact appropriate locations to clear holds and expedite processing of invoices by investigating and correcting reasons for holds

Research rejected and return payments, and forward course of action to Treasury for correction

Champion for 4 system upgrades for Oracle, including UAT testing and training

Quarterly SOX controls and testing

Direct communication with over 1,000 locations regarding same day check payment, resolving any issues that may exist

Prepare submission for 1099 processing, ensuring vendor master information is accurate and updated, and data provided to 3rd party filer is complete and accurate

Review IRS Notice CP-2100A and take appropriate action, including B Notices to vendors as necessary for incorrect TIN’s


Accounting Supervisor, Oct 2012 –Mar 2017

Supervised and managed Accounts Payable Department, 7 AP coordinators, 1 AP Lead, 1 EDI clerk, 1 File clerk

Oversight for weekly AP check disbursements, wire and credit card payments, EFTs, PO maintenance and contract management

Review and approve Travel and Mileage employee reimbursements and all other employee expenses

Managed vendor relations to facilitate optimum terms to maximize cash flow

Final resolution on all AP issues – both internal and with external vendors

Analyzed expenses and liability accounts to identify variances, and researched backup documents to ensure proper GL coding

Reconciled inter-company accounts and processed quarterly settlements of outstanding balances

Liaison with Procurement, Inventory Management, and Operations to reconcile product inventory and vendor accounts

Assistant to VP of Treasury, analyzing account balances, verifying daily receipts, evaluating operating controlled and operating accounts for checks written, create wires and ACH, and approve for other managers

Forecast daily AP cash outflows and provide payment information to VP of Treasury

Maintained 13-week cash flow chart detailing receipts, AP payments and payroll

Provide Revenue and Expenditure data to support the annual budgeting and forecasting process

Assist in the preparation and analysis of monthly financial statements for submission to Corporate

Performed AP audits on W-9s and vendor accounts

Payment processing for international vendors, including brokerage and container fees, freight and setting up and maintaining of wire transfers

Final decision on managing Accounts Receivable

oManaged the completion of Credit Applications and authorized changes to credit terms

oEvaluating customer credit worthiness for possible collection actions

oReview and approve AR Aging for submission to CFO for Bad Debt Reserve creation

oFinal review of all incoming ACH payments from customers and resolution to any discrepancies

oBilling for all non-product related customers

Participated in month-end closing by enforcing AP cut-offs, reconciling AP vendor statements to GL, and creating Journal Entries as necessary

Month-end closing of AP Subledger and monthly reconciliation to general ledger

Year-end processing of 1099’s and focal point of contact for external audits

Created, documented, implemented and trained on all receiving processes and procedures

Mentored and evaluated employees for optimum performance and development, and to enhance efficiency and productivity

Designed and implemented Accounting policies and procedures, and maintained systems to comply with company guidelines while facilitating adequate internal controls


Accounts Payable Supervisor, May 06 to Oct 11

Supervised and managed Accounts Payable Department

Worked closely with Purchasing and Receiving to ensure proper segregation of duties and that all documents are accurate and processed timely

Collaborated with production and other departments to ensure that proper documentation is received for all vendor related transactions

Improved on payables days by

oNegotiating longer payment terms with vendors

oUsing company p-card whenever possible to pay large bills

oImplementing email acceptance of invoices

oTake advantage of net term discounts

Compiled, processed and maintained accounts payable records

oProcessed 300 – 700 invoices weekly

oEnsured proper matching of invoice, purchase order and receiving documents

oProcessed non-PO invoices

oProvided guidance and verified correct distribution to General Ledger accounts

oOversaw proper filing and document control procedures are followed

Implemented and maintained database for online storage of scanned invoices

oReviewed cash flow reports and check to ensure that all discounts are taken and that accurate and timely payments are made

oReviewed checks and vouchers to verify correct payments before submitting for signature to Controller

oReconciled subsidiary/vendor ledgers with accounts payable total, vendor statements and general ledger

oPreparation and entry of monthly journal entries and accruals e.g. Amex, utilities, legal bills, general accruals

oPerformed weekly check run and prepared necessary reports

oProvided significant assistance to the Controller regarding analyzing expenses and improving the efficiency, effectiveness, and Monitored documentation of procedures, processes, and controls

oCompiled and prepared reports and records as required by management

oPreparation of company 1099’s and maintain W9 forms

oWorked with employees and management with regards to receipt, approval, submittal and recording of expense reports

oEnsured bank deposits were completed in a timely manner and bank account is reconciled monthly

oPrepared work schedules, assigned duties, and examined work for accuracy, neatness, and conformance to company policies

oAny other duties and projects as assigned by Controller

oPoint of Contact for any software related issues for Accounting, Purchasing and Receiving departments


WGU, BA in Business Administration – Accounting (Expected graduation June 2020)

Los Angeles Southwest College, AA in Business Management, with an emphasis in Accounting, 1995

California State University – San Bernardino, 2 semesters, BA in Business Administration – Accounting, 1998

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