Executive Secretary, Administrative Officer

Jerusha P. Cruz, Building No. **, Street ***, Zone 74, Al Khor, Qatar

Mobile No.: +974-********, E-mail: ************@*****.*** Page 1 of 2

Jerusha P. Cruz

Building No. 49, Street 653,

Zone 74, Al Khor, Qatar

Mobile Number: +974-********

E-mail: ************@*****.***

I. Summary

More than twelve (12+) years of experience as Executive Secretary / Administrative Assistant; carry out secretarial, administrative and clerical duties within the management level in a housing community, manufacturing company, Fast-Moving Consumer Goods (FMCG) and transport services industry.

II. Skills and Strengths

Strong oral and written communication skills (English and Filipino)

Highly adaptable, dependable and reliable professional attitude

Well-experienced with Microsoft Office Applications (Word, Excel, Power Point, Outlook)

Have excellent typing and research skills

Knowledge in software and hardware installation, troubleshooting, maintenance, etc.

Have programming and web designing skills in Turbo C, HTML with JavaScript and Applets, Authorware, Dreamweaver MX and Flash MX

Understand Relational Database Management System (RDBMS) using Oracle 9i SQL

Knowledge in Program Design, Adobe Fireworks and Design Studio III. Education

Diploma in Computer Studies Major in Multimedia

Informatics Computer Institute - SM City Bicutan, Parañaque City, Philippines September 2004 - August 2006

Received scholarship during the first term in school

Received 2nd Honors (Credit Honors) upon graduation B.S. Electronics and Communications Engineering

Mapua Institute of Technology - Manila, Philippines June 2000 - September 2002

IV. Employment History

Administrative Assistant for Website & Communications – May 2016 to Present AMWAJ Catering Services Company – Qatargas Clubs, Al Khor Community, Al Khor

In-charge of maintaining / regularly updating Al Khor Community website (www.akcommunity.org)

– ensuring all relevant and new notices, memos, news, articles, policies, forms, classes and events are up to date and uploaded to website accordingly

Handles social media accounts of Al Khor Community: Facebook

(facebook.com/AlKhorCommunity) and Instagram (instagram.com/alkhorcommunity); creating, designing and uploading regular posts for Community residents’ information

Designing / lay-out of all posters for Club events, Recreational and Social classes, notices and advertisements

Design and produce weekly newsletter (sent to Community residents every Thursday afternoon) and SAHA newsletter (Al Khor Community’s annual healthy lifestyle and weight loss campaign; sent every Sunday during the whole duration of SAHA)

Responsible for regularly updating presentation (all information and ongoing classes) of all Clubs TV displays using Design Studio software

Take photos of various Club events for posting on social media accounts

Maintain database of newsletter subscribers

Submit monthly and weekly reports / presentations for compilation in Qatargas SharePoint Jerusha P. Cruz, Building No. 49, Street 653, Zone 74, Al Khor, Qatar Mobile No.: +974-********, E-mail: ************@*****.*** Page 2 of 2

Relieve for the Secretary to the Head of Clubs from time-to-time: take minutes of the meeting; arrange Head of Clubs’ calendar, schedule meetings, receiving calls / taking messages and fulfil other secretarial duties as needed

Create Purchase Requests, Stationery Requests, Acknowledgements, Invoices, Delivery Notes, Notices, Memos, reports / presentations for Manager’s meeting; files organization and safekeeping

Perform other related administrative tasks to ensure smooth operation in the Clubs Admin Office Senior Executive Secretary & Administrative Officer – October 2010 to February 2016 The Clorox Company – Pasig City

Provide administrative and clerical support to General Manager, other high-level employees or department; scheduling and confirming meetings and appointment; informing the General Manager ahead of time regarding cancellation and new meetings; in-charge of arranging conference room, preparing agenda and recording/distributing minutes of the meeting; making travel arrangements and itineraries for General Manager, employees and guests; preparing and editing correspondence, reports and presentations; safe-keeping of confidential documents and preparing them as needed

Managing the day to day operations of the office such as answering and screening telephone calls for General Manager, taking messages, organizing and maintaining of files, records, diaries and events calendar; perform bank transactions as per instruction; handle distribution of incoming mail as well as pick up of outgoing mail and packages; order, dispense and ensure adequate office supplies; aid in planning company events; coordinate company activities among employees; perform other tasks assigned from time to time

Administrative Assistant cum Receptionist - July 2007 to August 2010 St. Mark General Merchandise (Perishable Goods & Transport Services Division) - Las Piñas City

Responsible for inter-office coordination: drafting/preparing business correspondence for President’s signature; filing documents; sorting/distribution of mail; preparing quotations; maintaining and updating of employees database records, directory of company’s clients and company’s schedule/calendar activity; mailing documents/parcels; researching for potential job candidates; making travel arrangements for office personnel; arrange meeting facilities in advance, preparing agenda and taking meeting notes from time to time; scheduling appointments for department employees; performing bank transactions; handle purchase requests of office supplies; assist office staff and clients on an as-needed basis

Receive and greet visitors; handle telephone calls and inquiries and redirect them to the designated personnel; provide customer relations by supplying information regarding company’s products and services; take messages for unavailable employees and communicate them to the proper personnel in a timely manner; monitor the daily activities of the reception area including record-keeping, checking of clients in and out; in-charge of keeping the appearance of the office clean and tidy

V. Certifications & Achievements

Certificate in Community Partnerships Workshop from Supreme Committee for Delivery & Legacy, June 2018

Certificate in Information Security Awareness Course from Qatargas, June 2017

Certificate in Time Management Training from AMWAJ, June 2016

Certificate in C Programming (Serial No. 487063), March 2005

Consistent "A" Lister in University of Cambridge Local Examinations Syndicate (UCLES)

Literary Section Editor for the school paper, The Explorer VI. Other Information

Nationality: Filipino

Date of Birth: 27 June 1983

Religion: Roman Catholic

Nickname: Sha

References are available upon request.

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